Agenda of Infrastructure Services and Networks Committee

Infrastructure Services and Networks Committee

16 April 2018

Part A Reports

Options and Alternatives for the Diversion of Organic Waste

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1. This report notes the findings of a consultancy review to investigate options and alternatives for the diversion of organic waste.

2. The attached report presents various options for reducing the amount of organic waste that is currently going to landfill or elsewhere where little or no benefit is gained in terms of resource recovery.

3. Options identified in the report as being suitable for Dunedin will be further developed and presented in the Proposed Waste Management and Minimisation Plan (WMMP) 2019 for public consultation with the Annual Plan 2019/20.

RECOMMENDATIONS

That the Committee:

a) Notes the Options and Alternatives for Organic Waste Diversion report.

BACKGROUND

4. For the purposes of this report, organic waste includes both food and garden waste. The focus is primarily on material generated by households with additional sources also considered including organic waste from business activities and wastewater treatment residuals.

5. An audit of Green Island Landfill waste composition, conducted in 2012, showed that 26% of all waste going to landfill is classified as organic, i.e., garden and food waste.

6. One-hundred (100) DCC black rubbish bags were audited in 2017. It was found that, on average, 43% of the content of the black rubbish bags is made up of organic waste (predominantly food waste).

7. The following resolutions were made at a Council meeting on 6 February 2017:

· That staff, in the community engagement leading up to the Long Term Plan, explore the community desire for enhanced resource recovery and waste minimisation especially it as relates to organic waste; and

· That the Council requests options for accelerating the delivery of the Waste Management and Minimisation Plan and Emissions Management and Reduction Plan though the Long Term Plan 2018/19.

8. The Waste and Environmental Solutions (WES) team were fully engaged during 2017 in the tendering of three operational contracts which meant the review of options for organic waste minimisation was delayed. As a result, the work could not be completed in time for the LTP public consultation. The operational contracts were:

· Green Island Landfill, Transfer Station and Resource Recovery Centre Operation;

· Rural Transfer Station Operations; and

· Environmental Monitoring and Reporting.

9. A Request for Proposals to Investigate Options and Alternatives for the Diversion of Organic Waste was issued in September 2017 and a consultant from Tonkin and Taylor was engaged to review options for organic waste diversion in Dunedin.

DISCUSSION

Legislative Context

10. District and Regional Councils have legislative responsibilities to manage and minimise waste. In relation to organic waste diversion these are:

· The New Zealand Waste Strategy 2010 (NZWS)

§ Reducing the harmful effects of waste.

§ Improving the efficiency of resource use.

· The Resource Management Act 1991 (RMA) promotes the sustainable management of natural and physical resources and requires the adverse effects of discharges (including waste to landfill) be avoided, remedied, or mitigated.

· Climate Change Response Act 2002 (CCRA), Emissions Trading Scheme: Regulations for Solid Waste Disposal Facilities.

· The Waste Minimisation Act 2008 (WMA): Territorial Authorities to encourage effective and efficient waste management and minimisation.

11. DCC’s current Waste Management and Minimisation Plan 2013 has a number of Objectives, Policies, and Methods that support organic waste diversion and the reduction of landfill gas emissions.

Current WMMP (2013) Objectives, Policies, and Methods that Support the Diversion of Organic Waste and Resource Recovery
OBJECTIVE 2: The community has access to services for diverted material	Policy: The DCC will continue to provide a kerbside collection service for diverted material which caters to a growing resident population, recognises the specific demands of our City’s demographic, and is inclusive of small businesses on collection routes.	Method: The DCC will continue to monitor the demand for, and benefits of, providing a kerbside collection service for organic waste.
OBJECTIVE 3: The community has access to facilities for diverted material	Policy: The DCC will increase the capability and capacity of its resource recovery facilities.	Method: The DCC will continue to develop DCC- owned resource recovery centres at Green Island and Waikouaiti.
OBJECTIVES 5: Dunedin waste disposal facilities remain operational until the expiry of current consents	Policy: Dunedin waste disposal facilities remain operational until the expiry of current consents.	Method: The DCC will continue to meet its statutory obligation under the New Zealand Emission Trading Scheme.
	Policy: The DCC will use economic drivers to minimise waste to landfill.	Method: The DCC will continue to evaluate all available options for deriving beneficial use of sludges and bio-solids.
OBJETIVE 8: Dunedin community and learning agencies are actively engaged in zero-waste education and area empowered to act with local initiative	Policy: The DCC will ensure zero-waste education is accessible to learning agencies and community groups.	Method: DCC staff and contracted facilitators will work with community groups to deliver zero-waste educational programmes.

Table 2: Supporting WMMP Objectives, Policies, and Methods

Current WMMP 2013 Initiatives for the Diversion of Organic Waste

12. The WES team activity supports and promotes the reduction of food waste via the national Love Food Hate Waste (LFHW) programme and staff continue to contribute to further development of the LFHW programme at steering-group level.

13. The WES team provide educational material, pamphlets, and website information in addition to advice on other forms of composting, i.e., home-composting systems including Bokashi bucket systems, composting bins, composting heaps, and worm farms.

14. The WES team provide Bokashi bucket systems at cost price via DCC’s Service Centres to households and small businesses for food-waste composting. In the 2016/17 financial year, 938 Bokashi Bucket units were sold.

15. DCC staff assisted the Otago Farmers Market in setting up their public place organics collection system and supported the partnership with Youth Grow to compost this material which includes food-waste and compostable fibre catering products.

16. WES partnered with Kiwi Harvest in July 2017 to increase the amount of surplus food that could be rescued from within the Central Business District. This food is then supplied to community organisations and social agencies for distribution and consumption. To date, 35 tonnes of food waste has been diverted through this initiative.

17. Other collaborations include a joint DCC, Good Food Dunedin, and LFHW social media campaign to reduce food waste. Planning is also underway for a joint campaign with Malcam Trust involving Our Food Network and Super Grans to teach young people about preserving fruit and vegetables.

18. Garden waste can be delivered to Council’s Green Island Resource Recovery Centre for composting. Garden waste received at our Rural Transfer Stations is currently stockpiled and staff are exploring options for beneficial use.

19. The existing Green Island Landfill gas collection field is being improved and expanded in order to capture more landfill gas for beneficial use or destruction.

Statutory Review of Councils WMMP

20. The Waste and Environmental Solutions team are currently preparing the Waste Assessment (WA) as required by section 51 of the WMA. The WA will inform the review of Council’s current Waste Management and Minimisation Plan (WMMP).

21. A WMMP Steering Group has been established and will consider the issues, options, and priorities for development and inclusion in DCC’s revised or new WMMP 2019.

Other Supporting Council Strategy, Plans, and Processes

22. Te Ao Tūroa, Dunedin’s Environment Strategy: Minimising waste in order to help reduce greenhouse gas emissions, including those from Green Island Landfill, and using resources sustainably and reinforcing our aspiration to be a zero-waste city.

23. The Energy Plan: Recovery of energy using an anaerobic digestion process for putrescible organic waste or the burning of woody organic waste may provide opportunities for the recovery of energy for beneficial use.

24. Council’s Emissions Management and Reduction Plan: Extensions are underway to the Green Island Landfill methane gas collection system and other improvements to capture landfill gas for beneficial use.

25. DCC Procurement Toolkit: In consideration of sustainable procurement and of a circular economy whereby Council may be a user of services to divert organic waste. Procure contracts that may consider organic waste minimisation and resource recovery and as a potential customer benefiting from the compost or energy produced or supplied to market.

Investigative Review of Options and Alternatives for the Diversion of Organic Waste (summary)

26. With the review of our WMMP underway, this is an opportune time to consider the current system which supports organic waste reduction and diversion including education, collection, through processing, product, and market opportunities.

27. Tonkin and Taylor consultants were engaged in the initial review of options and alternatives for the diversion of organic waste: reduction, collections, processing, and markets for Dunedin City which was completed in January 2018.

28. The focus of this organics review is primarily on organic material generated by households, with additional sources also considered including organic waste from business activities and wastewater treatment residuals. The approach to research was to:

· Encourage maximum organic waste diversion;

· Present alternatives to organic kerbside collection services and processing that may be considered as preferable and/or complementary;

· Identify wider economic, social, environmental, and cultural benefits as these may be considered as development opportunities over the longer term;

· Be flexible enough to adapt to changes in the marketplace;

· Be consistent with industry best-practice for organic collection, processing and quality standards, e.g., Quality Composting Standards New Zealand; and

· Be relatable to Dunedin City i.e. considering population, demographic, climate, existing levels of service, and infrastructure development.

29. The full Tonkin and Taylor consultancy review of options and alternatives for the diversion of organic waste is attachment 1 to this report.

NEXT STEPS

· Staff will further analyse the options presented in the review for incorporation into the WMMP 2019.

Signatories

Author:

Catherine Irvine - Solid Waste Manager

Authoriser:

Chris Henderson - Group Manager Waste and Environmental Solutions

Leanne Mash - General Manager Infrastructure and Networks (Acting)

Attachments

	Title	Page
a	Options and Alternatives for Organic Waste Diversion Review Report	22

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☐
Economic Development Strategy	☐	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☐
3 Waters Strategy	☐	☐	☐
Spatial Plan	☐	☐	☐
Integrated Transport Strategy	☐	☐	☐
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Environment Strategy: Minimise waste and reduce greenhouse gas emissions, including those from Green Island Landfill, to use resources sustainably, and to reinforce our aspiration to be a zero-waste city.

The Energy Plan: Identify opportunities for the recovery of energy for beneficial use.

Council’s Emissions Management and Reduction Plan: Extensions to the Green Island Landfill methane gas collection system and other improvements to capture landfill gas.

DCC Procurement Toolkit: In consideration of a supporting a Circular Economy.

Māori Impact Statement

Māori will be engaged in the WMMP development and during public consultation period.

Sustainability

Provides an opportunity to educate the community on composting methods.

Reduces organic waste to landfill.

Reduces greenhouse gas emissions and Emission Trading Scheme liabilities at Green Island Landfill over time.

LTP/Annual Plan/Financial Strategy/Infrastructure Strategy

Further investigation needs to take place alongside the WMMP review. No implications have been identified at this time.

Financial considerations

The indicative costs provided for each option at this time.

Significance

Low as this report is for noting and further analysis is required before options are fully developed and ready for public consultation.

Engagement – external

Tonkin and Taylor Consultants who prepared the Options and Alternatives for Organic Waste Diversion Report.

Engagement - internal

Councillors, via WMMP Steering Group and Council reports.

Policy team, in relation to WMMP and Emissions Management and Reduction Plan.

Risks: Legal / Health and Safety etc.

Nil

Conflict of Interest

Nil

Community Boards

WMMP development and during public consultation period.

Infrastructure Services and Networks Committee

16 April 2018

Proposed Litter Compliance Policy, Litter Offences and Infringement Fees

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1. This report recommends that the Committee approve the Proposed Litter Compliance Policy and schedule of infringement fees for public notification.

2. The Litter Act 1979 (the Act) allows a Council to adopt a Litter Compliance Policy. Section 13: Territorial authorities may adopt infringement notice provisions; and section 14: Infringement notices provides for an infringement notice regime of offences and fees and will enable better control and enforcement of littering offences.

3. The Litter Act 1979 requires 14 days public notification of Council's intent to adopt the Litter Compliance Policy (the Policy). This timeframe will ensure the proposed Litter Infringement Fee Schedule can be included in Council's schedule of fees and charges for auditing purposes. This would mean that the issuing of Litter Infringement Notices could commence from 1 July 2018.

RECOMMENDATIONS

That the Committee:

a) Approves the proposed Litter Compliance Policy and Schedule of Infringement Fees and Charges for public notification.

b) Authorises the notification of Council's intention to pass a resolution adopting the Litter Compliance Policy and Schedule of Infringement Fees and Charges no less than 14 days prior to the Council meeting of 1 May 2018.

c) Notes that officers will present a report to Council at its meeting of 1 May 2018 seeking the adoption of the Litter Compliance Policy and Schedule of Infringement Fees and Charges pursuant to sections 13 and 14 of the Litter Act 1979.

Background

4. The Act enables all Public Authorities to adopt infringement notice provisions: see section 13: Territorial authorities may adopt infringement notice provisions; and section 14: Infringement notices.

5. Dunedin City Council (DCC) receives a number of call outs to collect litter and illegally dumped rubbish.

6. Better Management of Littering has been identified as a primary area of focus for Infrastructure and Networks teams, Environmental Health, and the University of Otago, and a collaborative approach was taken in the development of this Proposed Litter Compliance Policy.

Discussion

7. The Act deals with litter offences which may also be referred to as illegal dumping within the Policy document.

8. The aim of this Policy is to:

· Provide a level of coordination and transparency across Infrastructure and Networks teams that deal with matters related to non-compliance, littering, and illegal dumping, i.e., hot spots, frequency of events, mechanisms to deal with repeat offenders, etc.;

· Get a more accurate understanding of the true total costs associated with littering and illegal dumping and recover those costs wherever possible;

· Reduce the number of littering events; and

· Set out an enforcement framework.

9. This proposed policy addresses litter offences and infringement only and there are some waste-related issues of non-compliance that will not be covered by this policy, e.g., contamination of recycling bins which is being managed via a kerbside bin checking programme.

10. This proposed policy document inclusive of infringement fees, if adopted by Council on 1 May 2018, following public notification, will enable Infringement Notices to be issued from 1 July 2018.

11. A Council cannot pass a resolution to adopt this policy until it has gone out for 14 days public notification of its intention to do so.

Options

Option One – The Committee Approves the Proposed Litter Compliance Policy, Littering Offences and Infringement Fees for Public Notification

Advantages

· Public notification will allow Council to subsequently adopt the Litter Compliance Policy which is required to control littering and enforce litter offences.

Disadvantages

· Council will not be able to adopt a Litter Compliance Policy to address or enforce litter offences until such time as the required 14 day notification period has taken place.

Option Two - Status Quo

Advantages

· No change required to Council policies.

Disadvantages

· Limits Council’s ability to address the problem of litter and illegal dumping of waste.

Next Steps

12. Council approves the Proposed Litter Compliance Policy, Offences and Litter Infringement Fees for public notification.

13. The Proposed Litter Compliance Policy and Schedule of Fees and Charges go out for public notification from 17 April to 30 April 2018.

14. Prepare a report to Council for 1 May 2018 to adopt the Litter Compliance Policy, Offences and Litter Infringement Fees.

15. Investigate the resource requirement needs to implement and enforce the Policy and present the business case to the Executive Leadership Team.

Signatories

Author:

Catherine Irvine - Solid Waste Manager

Authoriser:

Chris Henderson - Group Manager Waste and Environmental Solutions

Leanne Mash - General Manager Infrastructure and Networks (Acting)

Attachments

	Title	Page
a	Proposed Litter Compliance Policy, Litter Offences and Infringement Fees	65

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing a regulatory function and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☐
Economic Development Strategy	☐	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☐
3 Waters Strategy	☐	☐	☐
Spatial Plan	☐	☐	☐
Integrated Transport Strategy	☐	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The objective of the Litter Compliance Policy is to keep Dunedin's population and environment healthy by minimising the negative effects of littering and illegal dumping.

Māori Impact Statement

None identified.

Sustainability

The Litter Compliance Policy will assist in enforcement for offences under the Litter Act 1979 and assist in protecting the environment from the harmful effects of litter.

LTP/Annual Plan/Financial Strategy/Infrastructure Strategy

A Schedule of Fees will need to be adopted by Council on 1 May.

Financial considerations

Some cost recovery via fees and charges schedule or claim for if a prosecution is taken through the courts.

Significance

The Act requires 14 days public notification of Council intent to adopt the Litter Compliance Policy, Offences and Infringement Fee schedule of fees and charges.

Engagement – external

The University of Otago and wider public through public notification.

Engagement - internal

Infrastructure Networks – Transportation and Parks and Recreation staff and managers, DCC Customer Services Agency staff and managers, DCC Legal and Policy staff.

Risks: Legal/Health and Safety, etc.

DCC may not receive payment of an Infringement Fee or the recovery of costs associated with court proceedings if there is insufficient evidence to support the case identifying the alleged offender.

Conflict of Interest

No conflicts of interest have been identified.

Community Boards

The Public Notification will be provided to all Community Boards.

POLICY REGISTER

Department responsible:	Waste and Environmental Solutions
Policy number:	TBC
Policy version:	TBC
Review date:	1 July 2024
Contribution to strategic framework - specific priorities:	Environment Strategy via Waste Management and Minimisation Plan

Infrastructure Services and Networks Committee

16 April 2018

Proposal to name a new road off Esplanade, Warrington

Department: Transport

EXECUTIVE SUMMARY

1 The purpose of this report is to present the options for naming a private way off Esplanade, Warrington.

2 The names proposed by the developer are considered to comply with the Dunedin City Council Road Naming Policy and are therefore recommended for approval.

RECOMMENDATIONS

That the Committee:

a) Approves naming of new private way off Esplanade, Warrington as "Errols Court".

BACKGROUND

3 An 11 lot residential subdivision has been approved at 25 Esplanade, Warrington. This subdivision will be served by a new private way off Esplanade. The development is now at the stage where the developer wishes to name the new private way.

DISCUSSION

4 The developer has proposed “Errols Court" as their preferred name, and “Futuro Close” as an alternative name.

5 Errol Ferguson is the former owner of the subject site, and is the great grandson of K B Ferguson 1843-1895 who purchased subdivided land in Warrington in the late 19^th century. The Ferguson family have lived on and farmed this property for four generations to the present day. Warrington already features a Ferguson Road which is understood to have been named after the family.

6 The name “Errol” is not a duplicate of, or similar to, any existing road name in Dunedin.

7 This name does not meet the appropriateness criteria of the Policy as it is named after a living person, Errol Ferguson. The Policy does, however, permit discretion for the naming of private ways. Errol Ferguson has been consulted and is supportive of the proposed road name.

8 This name meets all other appropriateness criteria of the Policy.

9 This name meets the spelling and length criteria of the Policy guidelines. The Policy does not permit the use of apostrophes.

10 The Policy states that the Guidelines have less weight when naming private ways. The developer has requested that the Committee consider this name based on the discretion it has available for the naming of private ways.

11 The alternative, Futuro, is named for the “Futuro House” which is a well-known flying saucer-like house located in Warrington close to the development site. Fewer than 100 of these houses were built, and the distinctive shape has made these houses popular among collectors with surviving examples drawing international attention.

12 The name “Futuro” is not a duplicate of, or similar to, any existing road name in Dunedin. The name is considered to meet the appropriateness criteria of the Policy, as it relates to significant feature of social, cultural or physical importance. The name meets the spelling and length criteria of the Guidelines.

OPTIONS

Option One – The Committee approves the naming of the private way as “Errols Court” (Recommended)

Advantages

· The name complies with the Policy except that it is named after a living person. Committee discretion can be exercised when applying the Policy to a private way.

Disadvantages

· Depending on the weighting given to the Policy for a private way, the name may be considered to be contrary to the “appropriateness” clause of the Policy.

Option Two – The Committee approves the naming of the private way as “Futuro Close” (Alternative)

Advantages

· The name is considered to be compliant with the Policy.

Disadvantages

· This option is not the preferred name of the developer.

NEXT STEPS

13 If the recommended name is approved, staff will process the required documentation and advise the developer and Land Information New Zealand of the new road name.

Signatories

Author:

Grant Fisher - Transport Planner/Engineer

Authoriser:

Richard Saunders - Group Manager Transport

Leanne Mash - General Manager Infrastructure and Networks (Acting)

Attachments

	Title	Page
a	Location Plan	74

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This proposal relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the LTP.

Financial considerations

There are no financial implications.

Significance

The significance of the decision deemed to be low in terms of Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been engagement with BIS.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

The private way is located within the Waikouaiti Coast community board. The Community Board has been consulted and has no objection to the proposed names.

Infrastructure Services and Networks Committee

16 April 2018

Proposal to name a new private way off North Taieri Road, Abbotsford

Department: Transport

EXECUTIVE SUMMARY

1 The purpose of this report is to present the options for the naming of a new private way off North Taieri Road, Abbotsford.

2 The new road name proposed by the developer is considered to comply with the Dunedin City Council Road Naming Policy and is therefore recommended for approval.

RECOMMENDATIONS

That the Committee:

a) Approves the naming of a new private way off North Taieri Road as “Abbeyfield Close”.

BACKGROUND

1. An 11 lot residential subdivision has been approved at 101F North Taieri Road, Abbotsford. This subdivision will be served by a new private way off North Taieri Road.

2. The development is now at the stage where the developer wishes to name the new private way.

DISCUSSION

3 The developer has proposed “Abbeyfield Close" as their preferred name. The developer’s agent, Paterson Pitts Group, states that “Abbey” is in reference to “Abbotsford”, and “field” relates to the topography of the rolling hills comprising and surrounding the development site.

4 The spelling of the name “Abbeyfield” is not a duplicate of, or similar to, any existing road name in Dunedin. Phonetically, the proposed name does have some similarity to existing Dunedin road names “Abbotsford Road”, and “Aberfeldy Street”. However, in this case the differences between these road names when spoken, including suffixes, are considered to be sufficient to avoid confusion.

5 The name is considered to meet the appropriateness criteria of the Policy, as it relates to the topographical and geographical features of the site. The name meets the spelling and length criteria of the appropriateness guidelines contained within the Policy.

6 The Policy states that the Guidelines have less weight when naming private ways. Should the Committee consider the proposed name to deviate from the Guidelines, the developer requests that the Committee considers this name based on the discretion it has available for naming private ways.

OPTIONS Option One – The committee approves naming of the new private way off North Taieri Road as “Abbeyfield Close” (Recommended)

Advantages

· The name is considered to be sufficiently different from other road names, and overall is considered to be compliant with the Road Naming Policy.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two - The Committee declines the proposed road name (Alternative)

Advantages

· There are no significant advantages identified with this option.

Disadvantages

· The private way will not be named which will be inconvenient for the developer and any property owners within the development.

NEXT STEPS

7 If the recommended name is approved, staff will process the required documentation and advise the developer and Land Information New Zealand of the new road name.

Signatories

Author:

Grant Fisher - Transport Planner/Engineer

Authoriser:

Richard Saunders - Group Manager Transport

Leanne Mash - General Manager Infrastructure and Networks (Acting)

Attachments

	Title	Page
a	Location Plan	78

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This proposal relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the LTP.

Financial considerations

There are no financial implications.

Significance

The significance of the decision deemed to be low in terms of Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been engagement with BIS.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

The site is not located within a Community Board Area

Infrastructure Services and Networks Committee

16 April 2018

Proposal to name two new roads off Anderton Crescent, Mosgiel

Department: Transport

EXECUTIVE SUMMARY

1 The purpose of this report is to present the options for the naming of two new roads and one private way off Anderton Crescent, Mosgiel, within the Silver Springs residential development.

2 The new road names proposed by the developer comply with the Dunedin City Council Road Naming Policy and are therefore recommended for approval.

RECOMMENDATIONS

That the Committee:

a) Approves naming of a new road off Anderton Crescent, Mosgiel, within the Silver Springs residential development as “Marjorie Lane”.

b) Approves naming of a new private way within the Silver Springs residential development as “Aviation Lane”.

c) Approves naming of a new road off Anderton Crescent, Mosgiel, within the Silver Springs residential development as “Mellay Mews”.

BACKGROUND

3 Stages 9 and 10 of the Silver Springs residential development are being constructed off Anderton Crescent. Stage 9 of the development will create 22 residential lots, a road to vest, and a large private way. Stage 10 of the development will create 27 residential lots, a road to vest, and a large private way.

4 Stage 9 of the development has progressed to a stage where the new road and private way that serves the development require a name. Property titles for Stage 9 have already been issued.

5 Stage 10 of the development will soon be progressing to a stage where the new road and private way that serves the development require a name. The developer has provided a name for the proposed road, and will provide a name for the private way for consideration at a later ISNCOM meeting. Property titles for Stage 10 have not yet been issued.

DISCUSSION

6 The developer has proposed “Marjorie Lane" as their preferred name for the new road within Stage 9 of the development, and “Aviation Lane” for the private way. No suitable alternative road names have been proposed.

7 The developer proposes "Marjorie Lane" after the late Marjorie Brown who was the mother of Silver Springs developer, and entertainment promoter, Dennis Brown. The proposed name will also serve as a complement to Joe Brown Avenue also located in Mosgiel, south of Gladstone Road North. Joe Brown was also heavily involved in the entertainment industry, and was Marjorie Brown’s husband. Marjorie and Joe Brown were former owners of the subject site.

8 The name “Marjorie Lane” is not a duplicate of, or similar to, any existing road name in Dunedin. The name meets the spelling, length, and appropriateness criteria of the Policy.

9 Aviation Lane relates to the Taieri airfield located adjacent to the development. The name is not a duplicate of, or similar to, any existing road name in Dunedin. The name meets the spelling, length, and appropriateness criteria of the Policy. For completeness, it should be noted that the Policy places less weight on the appropriateness criteria with respect to private ways.

10 The developer has proposed “Mellay Mews" as their preferred name for the new road within Stage 10 of the development. No alternative road name has been proposed.

11 Mellay was a stallion at the Anderton Stables, located near the subject site, and sired a number of notable racehorses, some of which continued the Mellay name. For example, Princess Mellay won several prestigious races including two New Zealand Cups, and Rose Mellay won the Auckland Cup. Mellay Mews will connect with Anderton Crescent.

12 The name “Mellay Mews” is not a duplicate of, or similar to, any existing road name in Dunedin. The name meets the spelling, length, and appropriateness criteria of the Policy. The proposed suffix, “Mews”, complies with the Policy.

OPTIONS

The developer has not submitted any alternative names for these roads.

Option One – The Committee approves naming of the roads off Anderton Crescent as Marjorie Lane and Mellay Mews, and the private way as Aviation Lane (Recommended)

Advantages

· The names are considered to comply with the Road Naming Policy.

Disadvantages

· There are no significant disadvantages with this option.

Option Two – The Committee rejects the proposed road names (Alternative)

Advantages

· Staff can be directed to request alternative road names from the developer that better suits the Committee’s preferences.

Disadvantages

· The new roads will not have names which will inconvenience property owners

NEXT STEPS

13 If the recommended names are approved, staff will process the required documentation and advise the developer and Land Information New Zealand of the new road names.

Signatories

Author:

Grant Fisher - Transport Planner/Engineer

Authoriser:

Richard Saunders - Group Manager Transport

Leanne Mash - General Manager Infrastructure and Networks (Acting)

Attachments

	Title	Page
a	Site Plan	83

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This proposal relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the LTP.

Financial considerations

There are no financial implications.

Significance

The significance of the decision deemed to be low in terms of Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been engagement with BIS.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

The roads are located within the Mosgiel-Taieri Community Board. The Community Board has been consulted and has not objected to the proposed names.

Infrastructure Services and Networks Committee

16 April 2018

Proposal to name a new road off Riccarton Road East, Mosgiel

Department: Transport

EXECUTIVE SUMMARY

1 The purpose of this report is to present the Committee with options for the naming of a new road off Riccarton Road East, Mosgiel, as part of the “Wakefield” residential development by AKGO Limited.

2 The name "Wakefield Wynd", as proposed by the developer and reported to ISNCOM at the 14 August 2017 meeting was not approved by the Committee. Staff were directed to approach the developer to provide alternative names.

3 The developer has not provided an alternative name for the new road. It is therefore requested that the Committee select a name for the new road from the list of approved road names.

RECOMMENDATIONS

That the Committee:

a) Names the new road off Riccarton Road East by selecting a name from the approved road name list.

BACKGROUND

4 Consent for a 17 lot residential subdivision was granted by Council for 50 and 54 Riccarton Road East. The subdivision is serviced by a new road that will vest in Council. A site location plan is included as Attachment A.

5 The Developer proposed “Wakefield Wynd” as the preferred name for the new road, as a reference to Edward Gibbon Wakefield (1796-1862), a historic figure heavily involved in the early settlement of New Zealand and who, as a director of the New Zealand Company supported settlements in Wellington, Nelson, Wanganui and Dunedin.

6 While the name "Wakefield" fits the appropriateness criteria of the DCC Road Name Policy, the suffix "Wynd" (from the Old Norse Venda 'to turn' and widely used in 18^th century Scotland and Northern England) appears to have previously been used only once in New Zealand, and not within the boundaries of the Dunedin City Council district.

7 Acceptable road type names are specified within the Australian and New Zealand Rural and Urban Addressing Standards (AS/NZS 4819:2011). The Standard is used by those agencies responsible for creating addresses, such as Councils to ensure that addresses can be readily and unambiguously identified and located. Wynd is not listed within the standard and while the standard does not prohibit the use of names that are not listed, the use of the suffix "Wynd" is a departure from existing naming protocols and practices.

8 In addition, Wynd is not considered to be a suitable description as its meaning – defined as "a narrow lane between houses" – does not match the physical appearance or actual use of the new road. The introduction of a new suffix that the general public are not familiar with may also cause confusion around what Wynd means, how it is pronounced and how it is spelled.

9 Furthermore, feedback provided by a number of key stakeholders advised against the use of the Wynd, as follows:

a) The Regional Manager and Group Controller of Emergency Management Otago advised Council officers it does not support the use of the suffix “Wynd” as the suffix is potentially confusing and there is a strong preference for clarity in road naming as any confusion during an emergency situation can put people at unnecessary risk.

b) A Senior Sergeant of NZ Police confirmed any confusion around road naming can lead to a delay in emergency response.

c) Land Information New Zealand (LINZ) initially advised that they were strongly opposed to the use of Wynd and would petition the Governor General to have the road renamed. Council staff later received further advice that LINZ withdrew their opposition.

10 At its meeting of 14 June 2017 the Mosgiel Taieri Community Board considered a report on the naming of the new road within the subdivision, and the matters raised above. The Board recommended that the Infrastructure Services and Networks Committee not approve the application to name the new road "Wakefield Wynd".

11 The developer was advised that the application for use of the suffix "Wynd" was not supported by staff, however at the time of the August 2017 ISNCOM report no alternative road name or suffix had been suggested by the developer.

12 At the 14 August ISCOM meeting, the Committee considered a report which recommended the use of Wakefield for the road, but recommended against the use of the suffix Wynd.

13 The Committee resolved not to approve the proposed name "Wakefield Wynd" or an alternative "Wakefield Way", and directed staff to approach the developer for alternative road names (see the August 2017 ISNCOM report provided as Attachment C). The Committee resolution is provided below:

a) Moved (Mayor Dave Cull/Cr Doug Hall):

That the Committee:

a) Approves that the proposed road name “Wakefield Wynd”.

b) Approves the use of ‘Wakefield’ for the name of the new road.

c) Notes that the Road Naming Policy will be updated to reflect the Australian and New Zealand Rural and Urban Addressing Standards (AS/NZS 4819:2011).

Motion lost by show of hands.

b) Moved (Cr Mike Lord/Cr Lee Vandervis):

That the Committee:

a) Decides that the proposed road name be "Wakefield Wynd" not be approved.

b) Approves the use of "Wakefield" for the name of the new road.

c) Approves that the appropriate suffix for the new road be "Way"

d) Notes that the Road Naming Policy will be updated to reflect the Australian and New Zealand Rural and Urban Addressing Standards (AS/NZS 4819:2011).

An equality of votes was recorded 6:6 on a show of hands following which the Chairperson used her casting vote against the motion.

Motion lost

c) Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

a) Request that staff approach the developer to provide further road names.

Motion carried

DISCUSSION

14 Staff have made several requests to the developer's legal representative at Gallaway Cook Allan for alternative road names, however no alternative name has been forthcoming.

15 The developer's legal representative has confirmed that the AKGO Ltd. "will continue to require the road to be named “Wakefield Wynd”. As such, he will not be providing an alternative suffix." See the email correspondence provided as Attachment D.

16 Naming of the road is now considered to be urgent. Titles for the new development have been issued (under s224 of the RMA 1991) and a number sold to new owners. However, landowners are faced with the uncertainty and inconvenience of having no street address, and potential delays and increased costs as services are unlikely to be installed until there is an official address available.

17 The committee is therefore asked to consider and approve a new road name from the list of approved road names provided as Attachment B.

18 It was initially intended that suitable options from the list of approved road names be put forward by staff to the Committee for consideration. However, there are no compelling options that stand out as being more appropriate than any other option.

19 The Council has appropriate authority to name the road pursuant to Section 319(1)(j) of the Local Government Act 1974.

20 Council legal advice notes that the developer may challenge the Committee's naming of the new road name should he choose to, as follows:

a) The developer may apply at a later date to change the road name from what the Committee has approved to a new name of the developer’s choice. This has no associated fee for the developer as Council does not charge an application fee, however any decision to change a name will be made in accordance with the Road Naming Policy, and consider whether there is a 'clear benefit to the community' in doing so. See the DCC Road Naming Policy (section 5) provided as Attachment E.

b) Judicial Review – as a challenge to the process of the Committee choosing the name. A challenge will only be successful if it can be shown that the Committee acted unreasonably. The risk of this type of challenge is low unless the Committee fails to follow Council Policy in naming the road.

OPTIONS

Option 1: The Committee selects a name, including suffix, for the new road off Riccarton Road East from the list of approved road names (Recommended)

Advantages

· Names chosen from the list of approved road names comply with the Road Naming Policy.

· The new road is named and landowners gain a street address, allowing them to progress with building and access to services.

Disadvantages

· The developer may lodge a legal objection to the decision.

Option 2: The Committee directs staff to continue to request alternative names from the developer (Alternative)

Advantages

· The name for the new road may be supported by the developer.

Disadvantages

· Continued delays, potential costs and inconvenience for new landowners.

NEXT STEPS

21 If the Committee approves a road name from the approved list, Council staff will complete the process of having the road formally named.

22 If the Committee requires further requests and discussion be held with the developer, Council staff will proceed and seek alternative names, which will be provided to the Committee at a later date.

Signatories

Author:

Grant Fisher - Transport Planner/Engineer

Authoriser:

Richard Saunders - Group Manager Transport

Leanne Mash - General Manager Infrastructure and Networks (Acting)

Attachments

	Title	Page
a	Site Location	91
b	Road Name Register	92
c	ISNCOM Riccarton East Road Naming Report - 14 August 2017	109
d	DCC Email Correspondence 2017-18	114
e	DCC Road Naming Policy	121

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This proposal relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

Any name proposed should be assessed for an adverse impact on Maori cultural values. As no specific name is recommended by staff, no such assessment has been undertaken at this time.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications for the LTP.

Financial considerations

There are no financial implications.

Significance

The significance of the decision is considered low in terms of Council’s Significance and Engagement Policy.

Engagement – external

There has previously been engagement with the developer and his legal representative at Gallaway Cook Allan. However, the developer has not provided alternative names in response to requests from staff.

Engagement - internal

There has been engagement with Council's BIS department and Legal Counsel.

Risks: Legal / Health and Safety etc.

There is a risk that the developer may take legal action against the Council for naming the new road. However, it is noted that the Council has the appropriate authority to name the road pursuant to Section 319(1)(j) of the Local Government Act 1974.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The roads are located within the Mosgiel-Taieri Community Board. The Community board have been consulted and in general support the originally proposed name “Wakefield”, but do not support the suffix “Wynd”.

Chairperson	Kate Wilson
Deputy Chairperson	Jim O'Malley
Members	David Benson-Pope	Dave Cull
	Rachel Elder	Christine Garey
	Doug Hall	Aaron Hawkins
	Marie Laufiso	Mike Lord
	Damian Newell	Chris Staynes
	Conrad Stedman	Lee Vandervis
	Andrew Whiley