Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 19 April 2018

Time: 2.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Mike Lord	Mr Mark O'Neill
	Jacinta Stevenson

Senior Officer Tom Dyer, Group Manager Parks and Recreation

Governance Support Officer Jenny Lapham

Jenny Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

19 April 2018

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Project Steam - Richard Emerson & Clark McCarthey 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 8 March 2018 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Enterprise Dunedin Update 14

7 Funding Application 16

8 Governance Support Officers Report 21

9 Chairperson's Report 25

10 Council Activities 26

11 Notification of Agenda Items for Consideration by The Chair 27

Resolution to Exclude the Public 28

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 08 March 2018, commencing at 5.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson
	David Frew	Mark O'Neill
	Jacinta Stevenson	Mike Lord

IN ATTENDANCE

Sharon Bodeker, Team Leader Civic

Richard Saunders, Group Manager Transport

Governance Support Officer Sharon Bodeker

1 Public Forum

1.1 Declaration by Cr Mike Lord

Cr Mike Lord made his declaration as the new Community Board member, which was made and attested as required by Schedule 7, Clause 14 of the Local Government Act 2002.

1.2 Public Forum - Kate Wilson

Kate Wilson addressed the Board on the following:

a) Heritage Upgrades

Ms Wilson noted that some heritage has been lost in the Strath Taieri area. A heritage planner will be brought in to see what could be upgraded.

b) River Access

People traveling through Strath Taieri are not aware of the river, noting they do not cross it when driving through. There is potential for a loop walking/ cycling track around the river. The Community Board was asked to support this initiative. Adjoining land owners would need to be spoken to. Electric fences have been put up in places reducing access. Ms Wilson would be able to supply maps showing where the access walkway could be.

c) Otago Rally

The Community Board was asked to take responsibility for getting landowners to have viewing platforms on their properties around the rally circuit. The route for the upcoming rally is now available for viewing on the Otago Rally page. If the rally was promoted well in the area, it could possibly host it on an annual basis.

d) Newmans Lane

Ms Wilson advise the Community Board that currently, cyclist using this lane have to stop to open a gate to continue their journey. The two adjoining landowners on the lane are happy to have cyclists go through Newmans Lane There is a paper road, which is fenced off on each side. The Community Board was asked if it could request the DCC transport staff to open this lane up.

2 Apologies

An apology was received from Jacinta Stevenson.

3 Confirmation of agenda

Moved (Member Norma Emerson/Member David Frew):

That the Board:

Confirms the agenda with the following addition or alteration:

That Richard Saunders would present to the Community Board, an update on the Sutton Bridge, prior to the Governance Support Officer’s report at item 6.

Motion carried (STCB/2018/004)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chair Barry Williams/Member David Frew):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 1 February 2018

Moved (Deputy Chairperson Joan Wilson/Member David Frew):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 1 February 2018 as a correct record.

Part A Reports

6 Transport update

The Group Manager Transport, Richard Saunders, provided an update on the Sutton Bridge proposed replacement. Five options for replacement have been considered by a consultant, with costs for replacement ranging from $1 million to $2.5 million. All options recommend making a new bridge 2 metres higher than the original bridge, and extending the span.

A formal paper will be presented to the next Community Board meeting, discussing the five options, and attaching the report from the consultants.

In response to a concerns expressed about maintenance on some roads, Mr Saunders advised that he would get a staff member out to visit the sites that are of concern.

7 Governance Support Officers Report
	In a report the Governance Support Officer provided an update of interest including: · Project Fund · Action List
	In response to concerns raised about the funding application form, Mrs Bodeker advised that the current forms would continue to be used until at least the end of this financial year, and that a review of new forms was underway. The Community Board were reminded that funding invoices needed to be received in June, to come out of the 2017/18 funding allocation.
	Moved (Mr Mark O'Neill/Member Norma Emerson): That the Board: a) Notes the Governance Support Officers Report; b) Amends the Action List as appropriate Motion carried (STCB/2018/005)
8 Chairperson's Report
	The Chairperson presented to the Community Board information on requests received from the public for follow up, as follows: In a weather event, the house opposite the substation at West Street has sewage issues. The DCC are asked to look into this matter. Residents out of Rock Creek, less than 1km away from Middlemarch, but receive no rubbish collection. The particular example given was a property in Cardigan Street. An explanation from the DCC is sought. With recent weather events, there have been flooding issues affecting homes, from Rock Creek. The question arises as to who is responsible for this, the DCC or the Otago Regional Council. A huge safety issue has been identified at the Six Mile Creek No. 2 bridge. The Community Board asked that a letter be written by the DCC to NZTA, requesting that something be done to address the problems.

9 Council Activities

Cr Mike Lord provided a verbal update on matters of interest including:

· The 10 year plan is going out for consultation on 14 March.

· The city is looking very positive over the next 10 years, with a lot of development planned such as a new hospital, and university development.

· The Mosgiel Pool fund raising mission is going well.

The meeting concluded at 6.25 p.m.

..............................................

CHAIRPERSON

Strath Taieri Community Board

19 April 2018

Part A Reports

Enterprise Dunedin Update

Department: Enterprise Dunedin

EXECUTIVE SUMMARY

1 Enterprise Dunedin have been invited by Community Board Chairs to attend the April round of Community Board meetings.

2 Staff will provide updates on Enterprise Dunedin activity including film, GigCity and Rural Broadband

RECOMMENDATIONS

That the Board:

a) Notes the Enterprise Dunedin April 2018 update.

DISCUSSION

3 The intention is to provide Community Boards with an update on Enterprise Dunedin activities and projects under the 2013-23 Economic Development Strategy as well discuss any ideas and feedback which board members may have.

4 The Economic Development Programme Manager will be in attendance along with Enterprise Dunedin coordinators:

a) Film Dunedin activities;

b) Rural Broadband Initiative & GigCity Dunedin

Signatories

Author:	Lesley Marriott - GigCity Project Coordinator
Authoriser:	Fraser Liggett - Economic Development Programme Manager

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

Sustainability

As an update, there are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

No risks have been identified.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Strath Taieri Community Board

19 April 2018

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report;

b) Amends the Action List as appropriate

Project Fund

2 $4,080.00 has been expended for the 2017/2018 financial year. The balance remaining is $5,920.00. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
7 September	$2,000.00	Middlemarch Golf Club
7 September	$300.00	Catering for the Community Workshop
7 September	$50.00	Venue hire for Community Workshop
	$300.00	Expenses towards Community Workshop (Sophie Elliot Foundation)
16 November	$430.00	Taieri Pipe Band (previously allocated in the 2016/17 funds)
16 November	$1,000.00	STARTT (towards attendance at the 2017 International Youth Silent Film competition.
Total grants to date	$4,080.00

Action List

5 An update on outstanding matters is provided in Attachment A.

Signatories

Author:	Sharon Bodeker - Team Leader Civic
Authoriser:

Attachments

	Title	Page
a	Action List	24

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Strath Taieri Community Board

19 April 2018

Resolution to Exclude the Public

That the Strath Taieri Community Board:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Mt Ross Road Bridge Replacement Options

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

	Title	Page
A	Minutes of Strath Taieri Community Board meeting held on 8 March 2018	10

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic