Agenda of Waikouaiti Coast Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:

Date: Wednesday 18 April 2018

Time: 5.30 pm

Venue: Warrington Surf Club Social Rooms, Warrington Domain

Sue Bidrose

Chief Executive Officer

Waikouaiti Coast Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley	Richard Russell
	Rose Stringer-Wright

Senior Officer Nick Dixon, Group Manager Ara Toi

Governance Support Officer Rebecca Murray

Rebecca Murray

Governance Support Officer

Telephone:

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Waikouaiti Coast Community Board

18 April 2018

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Road Safety outside Waitati School-Stacey Honeywill (Waitati School Principal) 4

1.2 Waikouaiti Bowling Club Inc - John Dempster 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Waikouaiti Coast Community Board meeting - 7 March 2018 10

Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)

6 Update from the Local Police 15

7 Enterprise Dunedin Update 16

8 Waikouaiti Coast Community Board Action List 18

9 Funding Application 22

10 Governance Support Officer's Report 26

11 Board Updates 29

12 Chairperson's Report 30

13 Council Activities 31

14 Items for Consideration by the Chair 32

Waikouaiti Coast Community Board

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Blueskin Bay Library, Harvey Street, Waitati on Wednesday

07 March 2018, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Mandy Mayhem-Bullock	Cr Jim O'Malley
	Rose Stringer-Wright

IN ATTENDANCE

Bernie Hawke (Manager Library Services), Tom Dyer (Group Manager 3 Waters), Tom Simons-Smith (Coastal Specialist) and Andrew Lord (Maintenance Team Leader Transport)

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Blueskin Bay Telephone Directory - Alice Laws

Ms Laws addressed the meeting with regards to producing an updated version of the Blueskin Bay telephone directory and spoke to the funding application that the Board received. In particular she commented on the Civil Defence section of the document and advised that the Board and Civil Defence would be provided with a draft copy to review. Mandy Mayhem-Bullock agreed to approach Civil Defence for funding towards the Civil Defence section.

1.2 Truby King Recreation Reserve Committee - Alex McAlpine

The Chairperson of the Truby King Recreation Reserve Committee, Mr McAlpine, provided an overview of the activities of the committee including fund raising, volunteer work and the reserve clean up.

1.3 Waitati Market Day Parking Issue - Paul Clements

Mr Clements was unable to attend due to work commitments. Mr Clements had provided a letter to the Board which was in the agenda.

2 Apologies

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

Accepts the apologies from Mark Brown and Richard Russell.

Motion carried (WC/2018/012)

3 Confirmation of agenda

Moved (Member Rose Stringer-Wright/Cr Jim O'Malley):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (WC/2018/013)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2018/014)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 31 January 2018

Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock):

That the Board:

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 31 January 2018 as a correct record.

Motion carried (WC/2018/015)

Part A Reports

6 Update from the Local Police
	The local Police representatives scheduled to attend the meeting and provide an update on policing issues tendered their apologies as they were unable to attend.

7 Waikouaiti Coast Community Board Action List

A discussion took place on the Action List which included water tanks for Michies Crossing and Warrington and Coastal Erosion.

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

a) Amends the Action List as appropriate.

Motion carried (WC/2018/016)

8 Library Activity Report

A report from the Library provided a summary of the activities of the Dunedin Public Libraries for the period 1 July 2017 to 31 January 2018, with a focus on the activities of the Waikouaiti and Blueskin Bay Libraries and Service Centre.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

a) Notes the Library Activity Report

Motion carried (WC/2018/017)

9 Funding Application

An application for funding was received from the Waitati School PTA, requesting $450.00 of funding towards a full page advertisement in the Blueskin Bay Community Directory.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

a) Approves the funding application for $450.00 from Waitati School PTA.

Motion carried (WC/2018/018)

10 Governance Support Officer's Report

In a report the Governance Support Officer provided an update on activities relevant to the Board area including:

· Project Fund

· Truby King Recreation Reserve Committee Board liaison

· Blueskin Recreational Access Group Board liaison

· Incoming Correspondence

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Approves Rose Stringer-Wright and Geraldine Tait as the Board liaison’s for the Truby King Recreation Reserve Committee.

c) Approves Mark Brown as the Board liaison for the Blueskin Recreational Access Group.

Motion carried (WC/2018/019)

11 Board Updates

Board members provided an update on activities which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock (Board Representative) provided a verbal update.

Waikouaiti Recycling Centre Project

Geraldine Tait provided a verbal update.

Moved (Alasdair Morrison/Rose Stringer-Wright):

That the Board:

a) Notes the report.

Motion carried (WC/2018/020)

12 Chairperson's Report

The Chairperson provided an update on matters of interest since the previous meeting which included:

· Dunedin City Council, Waikouaiti Coast Community Board and Otago Regional Council’s involvement at the Blueskin Show on 8 April 2018.

· The Submission to Safe Roads

· Resource Consent Training

· Dunedin Destination Plan

· Dunedin Food Charter

· 10 Year Plan Submission

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

a) Notes the report

Motion carried (WC/2018/021)

13 Council Activities

Councillor Jim O'Malley provided an update on matters of interest including the 10 year plan consultation and feedback form, the Waste Minimisation Plan and the Dunedin Destination Plan.

14 Items for Consideration by the Chair

No items were noted for consideration by the Chair.

The meeting concluded at 8.02 pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

18 April 2018

Enterprise Dunedin Update

Department: Enterprise Dunedin

EXECUTIVE SUMMARY

1 Enterprise Dunedin have been invited by Community Board Chairs to attend the April round of Community Board meetings.

2 Staff will provide updates on Enterprise Dunedin activity including film, GigCity and Rural Broadband

RECOMMENDATIONS

That the Board:

a) Notes the Enterprise Dunedin April 2018 update.

DISCUSSION

3 The intention is to provide Community Boards with an update on Enterprise Dunedin activities and projects under the 2013-23 Economic Development Strategy as well discuss any ideas and feedback which board members may have.

4 The Economic Development Programme Manager will be in attendance along with Enterprise Dunedin coordinators:

a) Film Dunedin activities;

b) Rural Broadband Initiative & GigCity Dunedin

Signatories

Author:	Lesley Marriott - GigCity Project Coordinator
Authoriser:	Fraser Liggett - Economic Development Programme Manager

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

Sustainability

As an update, there are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

No risks have been identified.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Waikouaiti Coast Community Board

18 April 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board area including:

a) Project Fund.

b) Incoming Correspondence.

c) Proposed naming of a Private Way – Errols Court, Warrington.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Project Fund

2 $6,739.26 remains in the Project Fund taking into account expenditure on grants. The expenditure made so far this financial year is as follows:

Meeting Date	Amount	Recipient/Purpose
23 August 2017	$300.00	Progress of Waikouaiti – purchase a flag
27 September 2017	$612.74	Warrington School – Polyfest uniforms
27 September 2017	$650.00	Blueskin Youth & Community Amenities Association – purchase gravel and a tree
15 November 2017	$598.00	2018 Waitati Music Festival – Toilet Hire
31 January 2018	$650.00	Blueskin A&P Society – advertising costs
7 March 2018	$450.00	Full page ad in Blueskin Bay Community Directory – Approved but still to be actioned
Total	$3,260.74

Incoming Mail

3 Information received regarding OAR FM Broadcast Opportunities for Community Boards.

Proposed naming of a Private Way – Errols Court, Warrington

4 An email was circulated by the Waikouaiti Coast Community Board Chairperson – Alasdair Morrison to the Waikouaiti Coast Community Board Members, to provide feedback on the proposed naming of a Private Way – Errols Court in Warrington. A report on the proposed naming of a Private Way – Errols Court is being considered at an Infrastructure Services and Network Committee meeting on Monday 16 April. An update of the decision will be provided at Wednesday’s meeting.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
A	Minutes of Waikouaiti Coast Community Board meeting held on 7 March 2018	10

	Title	Page
a	Waikouaiti Bowling Club Inc Funding Application	23

	Title	Page
a	Waikouaiti Coast Community Board Action List	19