Council

UNCONFIRMED MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 20 March 2018, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Damian Newell

Cr Jim O'Malley

 

Cr Conrad Stedman

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Leanne Mash (General Manager Infrastructure and Networks), Dave Tombs (General Manager Finance and Commercial, Simon Pickford (General Manager Community Services), Anne Gray (Policy Analyst), Kevin Mechen (Alcohol, Psychoactive Substances and Gambling Advisor) and Sharon Bodeker (Team Leader Civic).

 

Governance Support Officer      Lynne Adamson

 

 

1       Opening

Geoff Mitchell, Church of Jesus Christ of the Latter Day Saints, opened the meeting with a prayer.

2       Public Forum

There was no Public Forum.   

 

3       Apologies

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Accepts the apology from Cr David Benson-Pope.

 

Motion carried (CNL/2018/013)

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the agenda with the following alteration:

 

-      In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

        -      That Item 14 – Dunedin Provisional Local Alcohol Policy be withdrawn.

 

Motion carried (CNL/2018/014)

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/015)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register and

b)     Confirms the proposed management plan for the Executive Leadership Team's Interests.

Motion carried (CNL/2018/016)

 

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 20 February 2018

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 20 February 2018 as a correct record.

 

 Motion carried (CNL/2018/017)

6.2    Ordinary Council meeting - 27 February 2018

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the minutes of the Ordinary Council meeting held on 27 February 2018 as a correct record.

 

 Motion carried (CNL/2018/018)

 

  Minutes of Committees

7       Infrastructure Services and Networks Committee - 12 February 2018

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Infrastructure Services and Networks Committee meeting held on 12 February 2018.

Motion carried (CNL/2018/019)

 

8       Community and Culture Committee - 13 February 2018

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a)     Notes the minutes of the Community and Culture Committee meeting held on 13 February 2018.

Motion carried (CNL/2018/020)

 

 

 

9       Planning and Environment Committee - 13 February 2018

 

Moved (Cr Damian Newell/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Planning and Environment Committee meeting held on 13 February 2018.

 Motion carried (CNL/2018/021)

 

10     Hearings Committee - 20 February 2018

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a)     Notes Part A items of the minutes of the Gambling and TAB Venues Policy Hearings Committee meeting held on 20 February 2018.

Motion carried (CNL/2018/022)

 

Minutes of Community Boards

11     Waikouaiti Coast Community Board - 31 January 2018

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on   31 January 2018.

Motion carried (CNL/2018/023)

 

 

 

12     Otago Peninsula Community Board - 1 February 2018

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 1 February 2018.

Motion carried (CNL/2018/024)

 

13     Strath Taieri Community Board - 1 February 2018

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 1 February 2018.

Motion carried (CNL/2018/025)

 

 

 

Reports

14     Dunedin Provisional Local Alcohol Policy

 

This item was withdrawn.

 

15     Gambling and TAB Venue Policy

 

A report from the Hearings Committee presented their findings on the review of the Gambling and TAB Venue Policy (GVP) to the Council and recommended that the  Gambling and TAB Venue Policy be adopted.

The General Manager Community Services (Simon Pickford) and The Alcohol, Psychoactive Substances and Gambling Advisor (Kevin Mechen) spoke to the report and responded to questions.

 

Moved (Cr Chris Staynes/Cr Aaron Hawkins):

That the Council:

 

a)     Adopts the Gambling and TAB Venue Policy, Attachment A to this report, with the inclusion of a relocation clause, with a date of effect 21 March 2018.

Motion carried (CNL/2018/026)

 

16     Draft DCHL Group Statements of Intent

 

A report from Finance and Corporate outlined the suggestions put forward by Councillors regarding the draft Dunedin City Holdings Ltd (DCHL) Group Statements of Intent (SoIs) considered by Council on 20 February 2018.

 

The Chief Executive Officer (Sue Bidrose), General Manager Strategy and Governance (Sandy Graham) and General Manager Finance and Commercial (Dave Tombs) spoke to the report and responded to questions from Councillors.

 

 

Moved (Cr Lee Vandervis/Cr Chris Staynes):

That the Council:

 

a)     Requests, via DCHL, that Aurora Energy Ltd amend its draft SoI to commit to voluntary compliance with the Local Government Official Information and Meetings Act 1987 (LGOIMA).

Motion carried (CNL/2018/027)

 

17     Delegation to Infrastructure Services and Networks Committee

 

A report from Civic asked Council to delegate to the Infrastructure Services and Networks Committee, the authority to consider all matters relating to the Litter Act 1979, including the approval and adoption of a Litter Compliance Policy, and associated enforcement processes.

 

The General Manager and Governance (Sandy Graham) spoke to the report.

 

 

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

 

a)     Delegates to the Infrastructure Services and Networks Committee the authority to adopt by resolution section 13 Territorial authorities may adopt infringement notice provisions, and section 14: Infringement notices of the Litter Act 1979, and the approval and adoption of a Litter Compliance Policy and associated enforcement processes.

Motion carried (CNL/2018/028)

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 20 February 2018 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Dunedin Waterfront Vision - Project Governance

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2018/029)

 

 

The meeting moved into confidential at 1.39 pm.

 

 

 

..............................................

MAYOR