Waikouaiti Coast Community Board

CONFIRMED MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Blueskin Bay Library, Harvey Street, Waitati on Wednesday

07 March 2018, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mandy Mayhem-Bullock

Cr Jim O'Malley

 

Rose Stringer-Wright

 

 

 

IN ATTENDANCE

Bernie Hawke (Manager Library Services), Tom Dyer (Group Manager 3 Waters), Tom Simons-Smith (Coastal Specialist) and Andrew Lord (Maintenance Team Leader Transport)

 

Governance Support Officer††††† Rebecca Murray

 

 

 

1†††††† Public Forum

1.1††† Blueskin Bay Telephone Directory - Alice Laws

 

Ms Laws addressed the meeting with regards to producing an updated version of the Blueskin Bay telephone directory and spoke to the funding application that the Board received.† In particular she commented on the Civil Defence section of the document and advised that the Board and Civil Defence would be provided with a draft copy to review.† Mandy Mayhem-Bullock agreed to approach Civil Defence for funding towards the Civil Defence section.

 

1.2††† Truby King Recreation Reserve Committee - Alex McAlpine

 

The Chairperson of the Truby King Recreation Reserve Committee, Mr McAlpine, †provided an overview of the activities of the committee including fund raising, volunteer work and the reserve clean up.

 

1.3††† Waitati Market Day Parking Issue -† Paul Clements

 

Mr Clements was unable to attend due to work commitments.† Mr Clements had provided a letter to the Board which was in the agenda.

††

 

2†††††† Apologies

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

Accepts the apologies from Mark Brown and Richard Russell.

 

Motion carried (WC/2018/012)

 

3†††††† Confirmation of agenda

 

 

Moved (Member Rose Stringer-Wright/Cr Jim O'Malley):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WC/2018/013)

 

4†††††† Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

a)†††† Notes the Elected Members' Interest Register attached as Attachment A; and

b)†††† Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2018/014)

5†††††† Confirmation of Minutes

5.1††† Waikouaiti Coast Community Board meeting - 31 January 2018

 

Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 31 January 2018 as a correct record.

 

Motion carried (WC/2018/015)

Part A Reports

6†††††† Update from the Local Police

 

The local Police representatives scheduled to attend the meeting and provide an update on policing issues tendered their apologies as they were unable to attend.

 

7†††††† Waikouaiti Coast Community Board Action List

 

A discussion took place on the Action List which included water tanks for Michies Crossing and Warrington and Coastal Erosion.

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

a)†††† Amends the Action List as appropriate.

Motion carried (WC/2018/016)

 

8†††††† Library Activity Report

 

A report from the Library provided a summary of the activities of the Dunedin Public Libraries for the period 1 July 2017 to 31 January 2018, with a focus on the activities of the Waikouaiti and Blueskin Bay Libraries and Service Centre.

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

a)†††† Notes the Library Activity Report

Motion carried (WC/2018/017)

 

9†††††† Funding Application

 

An application for funding was received from the Waitati School PTA, requesting $450.00 of funding towards a full page advertisement in the Blueskin Bay Community Directory.

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

a)†††† Approves the funding application for $450.00 from Waitati School PTA.

Motion carried (WC/2018/018)

 

10†††† Governance Support Officer's Report

 

In a report the Governance Support Officer provided an update on activities relevant to the Board area including:

∑††††† Project Fund

∑††††† Truby King Recreation Reserve Committee Board liaison

∑††††† Blueskin Recreational Access Group Board liaison

∑††††† Incoming Correspondence

 

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

a)†††† Notes the Governance Support Officerís Report.

b)†††† Approves Rose Stringer-Wright and Geraldine Tait as the Board liaisonís for the Truby King Recreation Reserve Committee.

c)†††† Approves Mark Brown as the Board liaison for the Blueskin Recreational Access Group.

Motion carried (WC/2018/019)

 

11†††† Board Updates

 

Board members provided an update on activities which included:

††††††† Keep Dunedin Beautiful (KDB)

††††††† Mandy Mayhem-Bullock (Board Representative) provided a verbal update.

 

††††††† Waikouaiti Recycling Centre Project

††††††† Geraldine Tait provided a verbal update.

 

 

Moved (Alasdair Morrison/Rose Stringer-Wright):

That the Board:

 

a)†††† Notes the report.

Motion carried (WC/2018/020)

 

12†††† Chairperson's Report

 

The Chairperson provided an update on matters of interest since the previous meeting which included:

 

∑††††††† Dunedin City Council, Waikouaiti Coast Community Board and Otago Regional Councilís involvement at the Blueskin Show on 8 April 2018.

∑††††††† The Submission to Safe Roads

∑††††††† Resource Consent Training

∑††††††† Dunedin Destination Plan

∑††††††† Dunedin Food Charter

∑††††††† 10 Year Plan Submission

 

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

a)†††† Notes the report

Motion carried (WC/2018/021)

 

13†††† Council Activities

 

Councillor Jim O'Malley provided an update on matters of interest including the 10 year plan consultation and feedback form, the Waste Minimisation Plan and the Dunedin Destination Plan.

 

 

 

 

14†††† Items for Consideration by the Chair

 

No items were noted for consideration by the Chair.

 

 

 

††††††††††

The meeting concluded at 8.02 pm.

 

 

 

 

 

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CHAIRPERSON

† ††