IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Leanne Mash (General Manager Infrastructure and Networks), Dave Tombs (General Manager Finance and Commercial, Simon Pickford (General Manager Community Services), Anne Gray (Policy Analyst), Kevin Mechen (Alcohol, Psychoactive Substances and Gambling Advisor) and Sharon Bodeker (Team Leader Civic).

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/015)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Executive Leadership Team's Interest Register and

b)     Confirms the proposed management plan for the Executive Leadership Team's Interests.

Motion carried (CNL/2018/016)

6.1    Ordinary Council meeting - 20 February 2018

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 20 February 2018 as a correct record.

 Motion carried (CNL/2018/017)

6.2    Ordinary Council meeting - 27 February 2018

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the minutes of the Ordinary Council meeting held on 27 February 2018 as a correct record.

 Motion carried (CNL/2018/018)

7       Infrastructure Services and Networks Committee - 12 February 2018

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Infrastructure Services and Networks Committee meeting held on 12 February 2018.

Motion carried (CNL/2018/019)

8       Community and Culture Committee - 13 February 2018

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a)     Notes the minutes of the Community and Culture Committee meeting held on 13 February 2018.

Motion carried (CNL/2018/020)

9       Planning and Environment Committee - 13 February 2018

Moved (Cr Damian Newell/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Planning and Environment Committee meeting held on 13 February 2018.

 Motion carried (CNL/2018/021)

10     Hearings Committee - 20 February 2018

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a)     Notes Part A items of the minutes of the Gambling and TAB Venues Policy Hearings Committee meeting held on 20 February 2018.

Motion carried (CNL/2018/022)

11     Waikouaiti Coast Community Board - 31 January 2018

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on   31 January 2018.

Motion carried (CNL/2018/023)

12     Otago Peninsula Community Board - 1 February 2018

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 1 February 2018.

Motion carried (CNL/2018/024)

13     Strath Taieri Community Board - 1 February 2018

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 1 February 2018.

Motion carried (CNL/2018/025)

14     Dunedin Provisional Local Alcohol Policy

This item was withdrawn.

15     Gambling and TAB Venue Policy

A report from the Hearings Committee presented their findings on the review of the Gambling and TAB Venue Policy (GVP) to the Council and recommended that the  Gambling and TAB Venue Policy be adopted.

The General Manager Community Services (Simon Pickford) and The Alcohol, Psychoactive Substances and Gambling Advisor (Kevin Mechen) spoke to the report and responded to questions.

Moved (Cr Chris Staynes/Cr Aaron Hawkins):

That the Council:

a)     Adopts the Gambling and TAB Venue Policy, Attachment A to this report, with the inclusion of a relocation clause, with a date of effect 21 March 2018.

Motion carried (CNL/2018/026)

16     Draft DCHL Group Statements of Intent

A report from Finance and Corporate outlined the suggestions put forward by Councillors regarding the draft Dunedin City Holdings Ltd (DCHL) Group Statements of Intent (SoIs) considered by Council on 20 February 2018.

The Chief Executive Officer (Sue Bidrose), General Manager Strategy and Governance (Sandy Graham) and General Manager Finance and Commercial (Dave Tombs) spoke to the report and responded to questions from Councillors.

Moved (Cr Lee Vandervis/Cr Chris Staynes):

That the Council:

a)     Requests, via DCHL, that Aurora Energy Ltd amend its draft SoI to commit to voluntary compliance with the Local Government Official Information and Meetings Act 1987 (LGOIMA).

Motion carried (CNL/2018/027)

17     Delegation to Infrastructure Services and Networks Committee

A report from Civic asked Council to delegate to the Infrastructure Services and Networks Committee, the authority to consider all matters relating to the Litter Act 1979, including the approval and adoption of a Litter Compliance Policy, and associated enforcement processes.

The General Manager and Governance (Sandy Graham) spoke to the report.

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

a)     Delegates to the Infrastructure Services and Networks Committee the authority to adopt by resolution section 13 Territorial authorities may adopt infringement notice provisions, and section 14: Infringement notices of the Litter Act 1979, and the approval and adoption of a Litter Compliance Policy and associated enforcement processes.

Motion carried (CNL/2018/028)

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer) and Sandy Graham (General Manager Strategy and Governance)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/034)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Executive Leadership Team's Interest Register and

b)     Confirms the proposed management plan for the Executive Leadership Team's Interests.

Motion carried (CNL/2018/035)

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), John Christie (Director Enterprise Dunedin), Fraser Liggett (Economic Development Programme Manager), Ruth Zeinert (Food Resilience Business Advisor) and Suz Jenkins (Finance and Office Manager)

Moved (Chairperson Chris Staynes/Cr Mike Lord):

That the Committee:

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (ED/2018/003)

5       Enterprise Dunedin October - December 2017 Activity Report

In a report from Enterprise Dunedin an update was provided on the four Enterprise Dunedin activities between 1 October and 31 December 2017.

Moved (Deputy Chairperson Christine Garey/Deputy Chairperson Andrew Whiley):

That the Committee:

a)     Notes the Enterprise Dunedin 1 October to 31 December 2017 activity report.

Motion carried (ED/2018/004)

6       Dunedin Food Charter

A report from Enterprise Dunedin advised that the development of a local food charter was an action in Council’s adopted Food Resilience Plan 2013. A draft charter has been developed, consulted on and subsequently updated for consideration.

Moved (Cr David Benson-Pope/Deputy Chairperson Christine Garey):

That the Committee:

a)     Adopts the draft Dunedin Food Charter.

Motion carried (ED/2018/005)  on a Division

For:          Crs Chris Staynes, Andrew Whiley, David Benson-Pope, Doug Hall, Aaron Hawkins, Mike Lord, Rachel Elder, Marie Laufiso, Christine Garey, Jim O'Malley, Damian Newell, Conrad Stedman and Kate Wilson (13).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 13 votes to 1

7       Dunedin Destination Plan

Cr Wilson withdrew from this item as she was involved in one of the submissions.

In a report from Enterprise Dunedin, it was advised that The Dunedin Destination Plan (DDP) had been through a public consultation process with submissions being received and hearings held.  The report presented the updated version of the DDP to the Economic Development Committee for consideration.

Moved (Deputy Chairperson Christine Garey/Deputy Chairperson Andrew Whiley):

That the Committee:

        a)     Notes the minutes of the Destination Dunedin Hearings Committee.

Motion carried (ED/2018/006)

Following discussion it was Moved (Deputy Chairperson Christine Garey/Deputy Chairperson Andrew Whiley):

That the Committee recommends that Council:

a)     Adopts  Dunedin Destination Plan.

Motion carried (ED/2018/007)

8       Items for Consideration by the Chair

Cr Elder asked that consideration be given to developing a stronger outdoor adventure platform in the recreation strategy.

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Dave Tombs, (General Manager Finance and Commercial) and Lawrie Warwood (Financial Analyst)

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Committee:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2018/003)

5       Financial Result - Period Ended 31 January 2018

A report from Finance provided the financial results for the period ended 31 January 2018 and the financial position as at that date.

Moved (Deputy Chairperson Doug Hall/Cr Andrew Whiley):

That the Committee:

a)     Notes the Financial Performance for the period ended 31 January 2018 and the Financial Position as at 31 January 2018.

Motion carried (FCCO/2018/004)

6       Waipori Fund - Quarter Ending December 2017

A report from Finance attached the results of the Waipori Fund from Dunedin City Treasury Ltd for the quarter ending 31 December 2017.

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Committee:

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 31 December 2017.

Motion carried (FCCO/2018/005)

7       Items for Consideration by the Chair

Cr Benson-Pope requested that the Rates and Funding Advisory Panel be asked to give consideration on ways, via the rating method, to encourage landowners to repair dilapidated buildings.

IN ATTENDANCE

Simon Pickford (General Manager Community Services); Sandy Graham (General Manager Strategy and Governance); Ian Griffin (Director Otago Museum); Nicola Pinfold (Group Manager Community and Planning); Joy Gunn (Manager Events and Community Development); Jennifer Evans (Otago Settlers Museum Director), Paul Coffey (Senior Community Advisor), Jamie Shaw (Senior Communications Advisor), Marilyn Anderson (Community Events Advisor) and Trudy Thelander (Personal Assistant to Group Managers)

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

a)     Notes the amended Elected Members' Interest Register; and

b)     Notes the amended the proposed management plan for Elected Members' Interests.

Motion carried (COM/2018/045)

5       Otago Museum Report to Contributing Local Authorities - January to February 2018

A report prepared by the Otago Museum provided an update on the key activities of the Museum from January to February 2018.

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights of the period reported and responded to questions from Councillors. 

During discussion Cr Stedman entered the meeting at 1.09 pm.

Moved (Cr Doug Hall/Cr Jim O'Malley):

That the Committee:

a)     Notes the Otago Museum Report to Contributing Local Authorities – January to February 2018

Motion carried (COM/2018/046)

6       Community and Culture Non-Financial Activity Report for the Quarter Ended 31 March 2018

A report from Community and Planning provided an update on key city, community and arts and culture outcomes for the quarter ended 31 March 2018.

The Chair introduced Nick Dixon, the new Group Manager Ara Toi to the Committee.

The Group Manager Community and Planning (Nicola Pinfold) and Group Manager Ara Toi (Nick Dixon) then spoke to the report and responded to questions. 

Moved (Mayor Dave Cull/Cr David Benson-Pope):

That the Committee:

a)     Notes the Community and Culture Non-Financial Activity Report for the Quarter Ended 31 March 2018.

Motion carried (COM/2018/047)

7       Festivals and Events Plan 2018 - 2023

A report from Community and Planning provided an update on the Festivals and Events Plan 2018 – 2023 (the Plan) for adoption following public consultation in November and December 2017. 

The Manager Events and Community Development (Joy Gunn) and General Manager Strategy and Governance (Sandy Graham) spoke to the report.

Moved (Cr Rachel Elder/Cr Doug Hall):

That the Committee:

a)     Adopts the Festivals and Events Plan 2018 - 2023 effective from 1 July 2018.

Motion carried (COM/2018/048)

8       Mayor's Taskforce for Housing Update

A report from Community and Planning provided an update on the Mayor’s Taskforce for Housing (the Taskforce). 

The report noted that an internal Housing Group had been established within the DCC to support the Taskforce.

The Manager Events and Community Development (Joy Gunn) and General Manager Strategy and Governance (Sandy Graham) spoke to the report.

Moved (Cr Kate Wilson/Cr Rachel Elder):

That the Committee:

a)     Notes the update on the Mayor’s Taskforce for Housing.

Motion carried (COM/2018/049)

9       Items for Consideration by the Chairperson

There were no items notified for consideration by the Chairperson.

IN ATTENDANCE

Tom Dyer (Group Manager, 3 Waters), Rob West (Group Parks and Recreation), Hjarne Poulsen (Safety Team Leader, Transport), Graeme Hall (Assistant Manager, Lower South Island, NZTA) and Anne Gray (Policy Analyst)

1.1    Ian Norris

Ian Norris addressed the meeting on his concerns regarding the fluoridation of the Mosgiel Water Supply.  Mr Norris requested that the Board ask staff for options for the Mosgiel Water Supply.

Mr Norris responded to questions on fluoridation and chlorination and the Government inquiry into the Havelock North drinking water report.

1.2    Margaret Van Zyl

Margaret Van Zyl spoke to her concerns regarding the change to the Mosgiel water supply in particular fluoridation. 

Moved (Sarah Nitis/Joy Davis):

That the Board:

a)     Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/002)

5.1    Mosgiel-Taieri Community Board meeting - 22 November 2017

Moved (Sarah Nitis/ Maurice Prendergast):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on
22 November 2017 as a correct record.

Motion carried (MTCB/2018/003)

6       Introduction to Group Manager, Parks and Recreation

The Group Manager, Parks and Recreation (Robert West) was present to meet the Board and provide an update on matters of interest which included the proposed Taieri Aquatics Facility; Reserves and Beaches Bylaw; and Mosgiel cemeteries.

Mr West responded to questions on the existing capacity of the cemeteries on the Taieri.

7       Transport Update

The Safety Team Leader Transport (Hjarne Poulsen) and the Assistant Manager Lower South Island, NZTA (Graeme Hall) were in attendance to provide an update on matters of interest which included:

·          Board priorities.  Ms Nitis commented on the Board's priorities which included a "Network of accessways" Project and "Pride in our Place". 

·          Henderson Street, Wingatui.

Mr Hall provided an update on the major safety improvement on State Highway 1 between Dunedin and Mosgiel in particular the message that motorists needed to allow additional travel time and responded to questions from the Board.

8       3 Waters Update - Bore Options

The Group Manager, 3 Waters (Tom Dyer) provided an update on the change to the Mosgiel Water Supply and the health and safety reasons behind Council's decision to change from the Mosgiel bores to town supply; the current water grading of the Mosgiel bores and possible options going forward.

Mr Dyer also commented on the upgrades to the Reid Avenue and Carlyle Road pumping stations and the repair work to the water main along Factory Road by Puddle Alley.

9       Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board's area which included:

a)     Project Fund

b)     10 Year Plan Community Engagement.  The Policy Analysist (Anne Gray) provided a background to the proposed community engagement.  Ms Gray advised that the consultation period would be from 14 March to 23 April 2018 and that the hearings would be held from 9 to 13 April 2018.

c)     Proposed Gambling and TAB Venue Policy

d)     Meeting Venues.  Following discussion, it was agreed that the following Board meetings would held:

·           2 May 2018 at Coronation Hall, Mosgiel; and

·           3 October 2017 at the Outram Rugby Football Clubrooms.

e)     Inwards Correspondence

f)     Outwards Correspondence

g)     Action List

Moved (Sarah Nitis/Martin Dillon):

That the Board:

a)     Notes the Governance Support Officer's Report;

b)      Endorses the Board's submission to the proposed Gambling and TAB Venue Policy;

c)     Amends the Action List as agreed

d)     Notes the venues for the following meetings:

2 May 2018 – Coronation Hall, Mosgiel; and

3 October 2018 – Outram Rugby Football Clubrooms

Motion carried (MTCB/2018/004)

10     Chairperson's Report

A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

·          Community BBQ and the opening of the fort and slides at the Mosgiel Memorial Playground.

·          Board workshop being held on 26 February 2018

Moved (Sarah Nitis/Martin Dillon):

That the Board:

a)     Notes the Chairperson's report

b)     Agrees that a workshop to discuss Board projects would be held on Monday, 26 February 2018

Motion carried (MTCB/2018/005)

11     Board Updates

Board members provided updates on activities which included:

1      Keep Dunedin Beautiful (KDB)

2      Mosgiel Coronation Hall

3      Mosgiel Business Association

        Sarah Nitis (Board representative to the Committee) advised that the Mosgiel Business Association was hosting a Black Tie function dinner as part of the Festival of the Plain.  Ms Nitis commented that they had agreed to erect and dismantle the Christmas Tree from 2018 onwards and it was hoped that they would undertake a related rejuvenation project over the next year or two.

4      Proposed Taieri Aquatic Facilities

        Martin Dillon provided an update on the Taieri Community Facilities Trust activities which included the first meeting of the Mosgiel Aquatic Facility Project Advisory Panel.

5      Festival of the Plain

        It was noted that an update had been provided in the Communications and Engagement report.

6      Communications and Engagement Activities

        Joy Davis commented on the upcoming "Taieri over the Tea Leaves" events.  Ms Davis advised that the remaining a stock of Mosgiel-Taieri Community Board brochures would require some stickers with the new dates of the "Taieri over the Tea Leaves" added.  She commented that the cost for the stickers would be $30.00.

Moved (Sarah Nitis/Joy Davis):

That the Board:

a)     Notes the report.

b)      Approves expenditure of $30.00 for the stickers to be put on the Mosgiel-Taieri Community Board brochures.

Motion carried (MTCB/2018/006)

12     Board Projects

Board Members provided an update on Board projects which included:

1      Grants Update

It was noted that the Taieri Dramatic Society had provided a project completion form.

2      Pride in our Place

          Sarah Nitis spoke to the report and provided a background to the events which included an E-waste collection day in conjunction with Cargill Enterprises.

3      The Taieri Heritage Schools Project

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a)     Notes the updates

b)     Approves expenditure of up to $1,600.00 towards the "Pride in our Place" Board Project

Motion carried (MTCB/2018/007)

13     Council Activities

Councillor Mike Lord provided an update on matters of interest to the Board which included:

·          Masters Games

·          Re-opening of the Dunedin District Court

·          New Executive Leadership Team staff members.

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

a)     Notes the update from Councillor Lord

Motion carried (MTCB/2018/008)

14     Items for consideration by the Chair

There were no items for consideration.

IN ATTENDANCE

Richard Saunders (Group Manager Transport), Rob West (Group Manager Parks and Recreation), Dan Windwood (Policy Planner Heritage), Jane Nevill (Senior Policy Analyst).

1.1    Sarah Latta

Sarah Latta, spoke to the Board regarding her scholarship application.  She advised that she had been accepted in the New Zealand Black Stars to attend the world championship of Performing Arts in Los Angeles and attended a number of workshops and competitions.  She advised that during the event she had won an industry medal and received a $20,000 scholarship to study performing arts. 

1.2    Robert Scott - Funding Application

Robert Scott spoke to his funding application for assistance towards a musical performance featuring local writings about people emigrating from Scotland to Dunedin.  He advised that he had lived in the West Harbour area for 23 years.  He had commissioned a play to be written by local writers.  The play will be performed in March at the Muso's Club and he was also hoping to do a performance at the Pioneer Hall.

1.3    Claire Carey – Aramoana Road and Sea Walls

          Claire Carey spoke to the Board about the Aramoana Road and Seawall which had     been damaged and eroded by the King Tide and storm of last July and worsened      by the rain event on Thursday 1 February 2018.

Ms Carey advised that in order to resolve the issues two things need to happen, firstly the seawall and the road elevation must be lifted to a more uniform height, above the highest tide levels and secondly the should accept that their company, Port Otago, has moral and financial responsibility for activities around the harbour.  She suggested that the Otago Regional Council should provide a mitigation fund to protect and remedy the harbour environs .  She suggested that the Board work with the Otago Peninsula Community Board to lobby the Regional Council

1.4    Vicky Wilson – Aramoana Charitable Trust

          Ms Wilson advised that the Trust was working with the Parks and Recreation planner to prepare the concession application to the Department of Conversation, which the trust will review prior to it being lodged. 

Moved (Steve Walker/Trevor Johnson):

That the Board:

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2018/003)

5.1    West Harbour Community Board meeting - 22 November 2017

Moved (Steve Walker/Ryan Jones):

That the Board:

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 22 November 2017 as a correct record.

 Motion carried (WHCB/2018/004)

6       10 Year Plan Community Engagement

The Senior Policy Analyst, Jane Nevill, gave an update on the proposed community engagement for the 10 Year Plan.  She advised that each Community Board would be provided with a resource pack to assist with consultation in their communities.  She also advised that the process for people speaking to Council had changed and it was intended to run this during the community engagement process.

7       Heritage Buildings

The Policy Planner (Heritage), Dan Windwood, spoke to the Board about his role on Council and how the heritage fund works.  He explained that the 10 Year Plan includes proposed changes to the fund.  He advised that he was happy to meet with building owners in the West Harbour area to discuss any issues they  may have.

8       Parks and Recreation Update

The Acting Group Manager Parks and Recreation, Robert West, introduced himself to the Board and gave an overview of his role.

Mr West provided an update on the Sims Building and advised he had also spoken to members of the community.  He advised that he was seeking a report on the costs of how to move forward.  The report will include costs, for demolition, restoration and putting a temporary roof back on the Building.  He hoped to receive this report within 8 weeks. 

Mr West advised that in relation to the slip at Ravensbourne a Geotech report had been commissioned. 

9       Transport Update

The Group Manager Transport, Richard Saunders, provided an update on matters of interest including:

·      Aramoana Road and rising sea levels – he advised that the issues on Aramoana Road will now be treated as one incident and a 1km stretch of road will be repaired by the end of June. 

·      Dust Suppression – this was not undertaken prior Christmas but would be occurring of the next few weeks.  He noted a different method of suppression was being used.

·      Road Surface Manapouri Street – the maintenance team are aware of the issues and is programming repairs.  

10     Application for Funding

Francisca Griffin withdrew from the meeting for this item.

The Board at the meeting held on 22 November requested additional information regarding the application from Robert Scott. 

The Board noted that Mr Scott was in attendance at the public forum and had clarified the questions that they had, in regards to the relevance to the West Harbour area. 

Moved (Jan Tucker/Ange McErlane):

That the Board:

        a)     Approve a grant of $350 towards the production of The Journey  by Mr                Robert Scott.

Motion carried (WHCB/2018/005)

11     Governance Support Officer's Report

In a report from the Governance Support Officer, an update was provided on matters of interest including:

·           Project Fund

·           Housing New Zealand

·           Action List

Moved (Steve Walker/Ryan Jones):

That the Board:

a)     Notes the Governance Support Officer's Report;

b)     Amends the Action List as appropriate

Motion carried (WHCB/2018/006)

12     Board Representation and Areas of Responsibility

a)     Port Environment Liaison Committee

Ange McErlane provided and update and advised that the Port Company was still looking for somewhere to put the fill from the Flagstaff Hill excavation.

b)     Ravensdown Community Liaison Group

Trevor Johnston advised that a meeting was held prior to Christmas.  The event to mark the memorial had been held and was successful.

c)     Keep Dunedin Beautiful

Steve Walker advised that the meeting had been postponed.

d)     Communications/Facebook

Ryan Jones advised that it had been quiet over the holiday period, but had proved useful during the recent flooding event.

e)     State Highway 88 Liaison Group

Steve Walker advised that a meeting had not yet been held.

f)     Funding Applications Report Back

Francisca Griffin said that she had received a report back from the Museum and would be getting in touch with Samuel Gradwell.

g)     West Harbour Beautification Trust

Steve Walker advised that stage 3 of the sycamore removal will commence and go all the way to St Leonards.

h)     Policing Issues

Jan Tucker advised that the Police Officer had been on leave, but there had been some issues relating to cruise ships that had been dealt with.

i)      Vision Port Chalmers

Ange McErlane commented that 5 extra banners had been put up.

13     Chairperson's Report

The Chairperson provided an update on matters dealt with since the last meeting and other matters to be considered.

·      Civil Defence Update – he had meet with Paul Allen and the Board would be receiving training in due course.

·      Shared Path – The application had been submitted.

·      Community Awards – The event would be held in the Rolfe Room on 28 February at 2 pm.

Moved (Ryan Jones/Trevor Johnson):

That the Board:

          a)     Allocate $300 towards catering and other expenses for the Community                Awards function.

Motion carried (WHCB/2018/007)

Moved (Steve Walker/Jan Tucker):

That the Board:

a)     Notes the Chairperson's Report.

Motion carried (WHCB/2018/008)

14     Notification of Items for Consideration by the Chairperson

There were no items notified.

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services); Robert West (Acting Group Manager Parks and Recreation); Jane Nevill (Senior Policy Analyst); Anne Gray (Policy Analyst)

1.1    Saddleview Pony Club

Louise Lawrence, Nicky Howie and Kathy Fuller addressed the Board to request support for the Saddleview Pony Club. 

They commented that due to issues that had arisen the club was now in the position of sourcing a new venue.  The preference would be for a venue for the long term in order they could fundraise and develop the land.

The Board were supportive of the club and undertook to engage with the Parks and Recreation department to discuss possible options. 

        1.2    Brian Cashmere

               Mr Cashmere addressed the Board on:

·          The Island Park Reserve – Mr Cashmere commented on the invasiveness of the mullen weed which had spread to many trees in the reserve.  He commented that the locals pruned and maintained a lot of the reserve however there was professional work required to get rid of the weed.

·          Brighton Road, Waldronville – Mr Cashmere requested that the 60k sign at Waldronville was shifted back to Blackhead Road as the new residential development had opened.

·          Kaikorai Estuary Bridge – Mr Cashmere commented that the Kaikorai Estuary Bridge was dangerous at night especially in the wet and suggested that barriers or reflectors be installed as a safety precaution.

·          Brighton Road Bridge – Mr Cashmere highlighted concerns about the yellow bollards on a bridge in Brighton Road, near the Green Island Landfill.  He commented that the bollards were a danger to motorists and requested that the Board investigate whether the bollards were a temporary or permanent measure and seek a solution. 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/003)

5.1    Saddle Hill Community Board meeting - 23 November 2017

Moved (Scott Weatherall/Conrad Stedman):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 23 November 2017 as a correct record.

 Motion carried (SHCB/2018/004)

6       Aurora Energy

John Campbell (General Manager Operations and Risk) and Gary Johnson (Head of External Relations), Aurora Energy addressed the Board and responded to questions about the performance of the electricity network in the Board area. 

They commented on the extensiveness and status of the power pole renewal programme.  Mr Campbell explained the different power supply points to the area and the methods undertaken to ensure minimisation of the impact to customers should a power outage occur. 

7       Saddle Hill Community Board Action List

The Action List was updated.

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a)     Amends the Action List as appropriate.

Motion carried (SHCB/2018/005)

8       Funding Applications

There was a discussion on the funding application from Brighton Junior Rugby towards the purchase of Junior Rugby Jerseys for their players. 

It was agreed that whilst the Board supported the club, they were unable to approve the application as sports uniforms did not meet the criteria for funding from the project fund.

Moved (Keith McFadyen/Peter Gouverneur):

That the Board:

a)     Declines the funding application for $1,656.00 from Brighton Junior Rugby.

Motion carried (SHCB/2018/006)

9       Submission to the Remuneration Authority

Community Boards had the opportunity to provide feedback to stage three of the Remuneration Authority's consultation on setting remuneration levels for elected members.

The Board requested that they be advised of the outcome of the submission.

Moved (Scott Weatherall/Keith McFadyen)

That the Board:

a)     Notes the draft submission

b)     Adopts the submission with/without amendment.

Motion carried (SHCB/2018/007)

10     Governance Support Officer's Report

This report discussed activities relevant to the Board's area which included:

·          Project Fund

·          10 Year Plan Community Engagement - The Senior Policy Analyst (Jane Neville) and Policy Analysist (Anne Gray) provided a background to the proposed community engagement.  Ms Gray advised that the consultation period would be from 14 March to 23 April 2018 and that the hearings would be held from 9 to 13 April 2018.

Members spoke of the benefits of ‘pop-up’ sessions which had been held in the past and agreed that Fresh Choice Green Island was the most appropriate venue.  Ms Stenhouse advised that she would contact Fresh Choice to request the session be held there.  It was agreed that up to $250.00 be provided from the project fund to support the session and that the date would be agreed via email and would be advertised in the Greater Green Island Newsletter and on social media.

·          Community Response Plan – to be updated at the next meeting.

Moved (Keith McFadyen/Scott Weatherall):

That the Board:

a)     Notes the Governance Support Officer's Report

b)     Approves up to $250.00 be provided from the Project Fund to be spent on goods related to promoting and supporting the pop up session.

Motion carried (SHCB/2018/008)

11  Board Updates and Projects

Board members provided an update on activities including:

-      Keep Dunedin Beautiful – Peter Gouverneur advised that he was unable to attend the meeting.

-      Greater Green Island – Leanne Stenhouse provided an update on the community playground; the Waldronville Neighbours Day and other activities of Greater Green Island.

-      Youth Ambassador Award – Christina McBratney advised that the previous recipient - Erin Ford had presented to schools.  It was agreed that the form be reviewed via email prior to release to the public.

-      Community Meetings – there had been no community meetings.

-      Civil Defence/Community Response Planning – this was currently being updated     by Civil Defence staff.

-      Submissions – there had been no new submissions.

--     Toy Box Project – Brighton Beach – Leanne Stenhouse will obtain a price from the Green Island Shed for construction of the toy box.

Moved (Scott Weatherall/Christina McBratney):

That the Board:

a)     Notes the updates

Motion carried (SHCB/2018/009)

12     Living Streets Aotearoa

Leanne Stenhouse advised that she had been in contact with Living Streets Aotearoa to request information about yellow footprints to be used as a warning to motorists not to park on footpaths in the Board area.  She advised that there was a requirement to be a member of Living Streets Aotearoa in order to obtain the footprints and requested that the Board consider joining.

Moved (Leanne Stenhouse/Peter Gouverneur):

That the Board:

a)     Approves the Board become a member of Living Streets Aotearoa.

b)     Approves the annual subscription of $30.00 be paid from the Board Project Fund.

Motion carried (SHCB/2018/010)

13     Chairperson's Report

The Chairperson (Scott Weatherall) provided a verbal update on matters of interest.

Keith McFadyen left the meeting at 4.45 pm.

-      Proceeds from Splash for Cash at the Brighton Gala Day. $156.00 was raised for Chatbus and $166.00 for the Otago Hospice.  Receipts from Chatbus and the Otago Hospice were tabled.

-      Hon Clare Curran, Labour Member of Parliament for Dunedin South and Minister of Broadcasting, Communications and Digital Media and Minister for Government Digital Services– The Chair advised that he would be meeting with Ms Curran to discuss Ultra Fast Broadband..

·          Freedom Camping – The Chair spoke of Freedom Camping at the Brighton Domain and advised that he had requested an onsite meeting with staff to investigate whether an area at the domain could be designated for freedom camping.  He proposed that the meeting be held with Parks staff at 11.00am on Tuesday 27 February.

·          Protected Wildlife – Leanne Stenhouse advised that she had attended a meeting with Brighton Residents who had expressed their concern about dogs going on areas with protected wildlife specifically penguins.  Mr Blair suggested that Animal Services staff be contacted with the view to additional signage being installed.

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

a)     Notes the report.

b)     Confirms that the funds raised by Splash for Cash at the Brighton Gala Day had been presented to the Otago Hospice and Chatbus.

c)     Meet with staff onsite at the Brighton Domain to investigate and identify a site for freedom camping.

Motion carried (SHCB/2018/011)

14     Council Activities

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest including:

·          10 Year Plan

·          Reserves and Beaches Bylaw

Moved (Cr Conrad Stedman/Scott Weatherall):

That the Board:

a)     Notes the Report.

Motion carried (SHCB/2018/012)

15     Items for Consideration by the Chair

·          The location for the March meeting would be the Island Park Golf Course Clubrooms, Waldronville.

IN ATTENDANCE

Bernie Hawke (Manager Library Services), Tom Dyer (Group Manager 3 Waters), Tom Simons-Smith (Coastal Specialist) and Andrew Lord (Maintenance Team Leader Transport)

1.1    Blueskin Bay Telephone Directory - Alice Laws

Ms Laws addressed the meeting with regards to producing an updated version of the Blueskin Bay telephone directory and spoke to the funding application that the Board received.  In particular she commented on the Civil Defence section of the document and advised that the Board and Civil Defence would be provided with a draft copy to review.  Mandy Mayhem-Bullock agreed to approach Civil Defence for funding towards the Civil Defence section.

1.2    Truby King Recreation Reserve Committee - Alex McAlpine

The Chairperson of the Truby King Recreation Reserve Committee, Mr McAlpine,  provided an overview of the activities of the committee including fund raising, volunteer work and the reserve clean up.

1.3    Waitati Market Day Parking Issue -  Paul Clements

Mr Clements was unable to attend due to work commitments.  Mr Clements had provided a letter to the Board which was in the agenda.

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2018/014)

5.1    Waikouaiti Coast Community Board meeting - 31 January 2018

Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock):

That the Board:

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 31 January 2018 as a correct record.

Motion carried (WC/2018/015)

6       Update from the Local Police

The local Police representatives scheduled to attend the meeting and provide an update on policing issues tendered their apologies as they were unable to attend.

7       Waikouaiti Coast Community Board Action List

A discussion took place on the Action List which included water tanks for Michies Crossing and Warrington and Coastal Erosion.

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

a)     Amends the Action List as appropriate.

Motion carried (WC/2018/016)

8       Library Activity Report

A report from the Library provided a summary of the activities of the Dunedin Public Libraries for the period 1 July 2017 to 31 January 2018, with a focus on the activities of the Waikouaiti and Blueskin Bay Libraries and Service Centre.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

a)     Notes the Library Activity Report

Motion carried (WC/2018/017)

9       Funding Application

An application for funding was received from the Waitati School PTA, requesting $450.00 of funding towards a full page advertisement in the Blueskin Bay Community Directory.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

a)     Approves the funding application for $450.00 from Waitati School PTA.

Motion carried (WC/2018/018)

10     Governance Support Officer's Report

In a report the Governance Support Officer provided an update on activities relevant to the Board area including:

·      Project Fund

·      Truby King Recreation Reserve Committee Board liaison

·      Blueskin Recreational Access Group Board liaison

·      Incoming Correspondence

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

a)     Notes the Governance Support Officer’s Report.

b)     Approves Rose Stringer-Wright and Geraldine Tait as the Board liaison’s for the Truby King Recreation Reserve Committee.

c)     Approves Mark Brown as the Board liaison for the Blueskin Recreational Access Group.

Motion carried (WC/2018/019)

11     Board Updates

Board members provided an update on activities which included:

        Keep Dunedin Beautiful (KDB)

        Mandy Mayhem-Bullock (Board Representative) provided a verbal update.

        Waikouaiti Recycling Centre Project

        Geraldine Tait provided a verbal update.

Moved (Alasdair Morrison/Rose Stringer-Wright):

That the Board:

a)     Notes the report.

Motion carried (WC/2018/020)

12     Chairperson's Report

The Chairperson provided an update on matters of interest since the previous meeting which included:

·        Dunedin City Council, Waikouaiti Coast Community Board and Otago Regional Council’s involvement at the Blueskin Show on 8 April 2018.

·        The Submission to Safe Roads

·        Resource Consent Training

·        Dunedin Destination Plan

·        Dunedin Food Charter

·        10 Year Plan Submission

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

a)     Notes the report

Motion carried (WC/2018/021)

13     Council Activities

Councillor Jim O'Malley provided an update on matters of interest including the 10 year plan consultation and feedback form, the Waste Minimisation Plan and the Dunedin Destination Plan.

14     Items for Consideration by the Chair

No items were noted for consideration by the Chair.

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer), Robert West (Acting Group Manager Parks and Recreation), Aalbert Rebergen (Biodiversity Officer), Catherine Hosted (Volunteer Projects Facilitator) and Josh Von Pein (Transport Delivery Manager)

2.1    Public Forum - Harington Point Community Society Inc

Jim Shanks, Project Convenor, Harington Point Community Society Inc, addressed the meeting concerning the group's application for funding to provide static water storage for firefighting purposes in the Te Rauone Beach area.  He described the size, technical details and proposed location of the tanks and other matters such as security, signage and the like.  He noted the need for the tanks, given how dry it had been over the summer season.

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

a)     Amends the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2018/008)

6.1    Otago Peninsula Community Board meeting - 1 February 2018

Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:

Confirms the minutes of the Otago Peninsula Community Board meeting held on 1 February 2018 as a correct record.

Motion carried (OPCB/2018/009)

7       Introduction to Sharon Bodeker - Team Leader Civic

The Team Leader, Civic (Sharon Bodeker) was unable to be in attendance to update the Board on matters of interest.

8       Introduction to Group Manager, Parks and Recreation

The Acting Group Manager, Parks and Recreation (Robert West) was in attendance to update the Board on matters of interest and respond to questions.

Mr West commented on his role and staffing changes in the Parks and Recreation area.

There was discussion on freedom camping, numbers of campers and enforcement issues.  A request was made for a discussion with community board chairpersons following Easter regarding market research into freedom campers, where they came from and their ongoing destinations, and how much they spent in Dunedin.  It was suggested that University interns could be used to carry out this research.

The Chairperson noted that Dunedin had world class walking tracks but investment in their maintenance was needed, such as signage, stairs, boardwalks etc so they could be better used by the local community and visitors.  He would provide the Group Manager with track audit information he had gathered.

The Group Manager advised that he would not respond at the meeting to the matters raised by the Board, given that staff had a lot of work to do to put plans in place etc,  but he would put together a priority list and come back to the Board.

Moved (Lox Kellas/Graham McArthur):

That the Acting Group Manager, Parks and Recreation:

Reports back on prioritised Board issues.

Motion carried (OPCB/2018/010)

Other matters discussed included replacement of playground equipment and the procurement policy that had delayed this; the need for external maintenance and vermin control at the Portobello Domain building; the collection of information from the community about the former Tomahawk School buildings, and the need to discuss this with the Board and present the information to the community in a fair and equitable way in due course.

Staff would also talk to all Boards about their public toilet requests and look at the matter city-wide.  This would be discussed further at the next meeting and information would be conveyed to the General Manager in the meantime.

A meeting had been held with the Chief Executive Officer, General Manager Infrastructure and Networks, Acting Group Manager Parks and Recreation, Cr Whiley and the Chairperson on the Te Rauone Reserve and a letter would be provided to the Te Rauone Beach Coast Care Committee committing the Council to an upgrade of the reserve over a period of around three years to help the community with its dealings with Port Otago.

There was also discussion on the possibility of installing barbecues at Macandrew Bay; the Macandrew Bay Beach and harbour assets report to be circulated and discussed at the next meeting; and trimming of vegetation needed by the Otago Peninsula sign at the Andersons Bay Causeway.  Staff were thanked for dealing with wilding pines at Grassy Point and arranging for overhanging roadside vegetation to be cut back.

9       Update on Predator Free Dunedin/Pest Control, Volunteer Programme, Ecological Contract and Tracks

Aalbert Rebergen (Biodiversity Officer) and Catherine Hosted (Volunteer Projects Facilitator) were in attendance to update the Board on Predator Free Dunedin/pest control, the volunteer programme, the ecological contract (weeds/re-vegetation) and tracks.  Matters discussed included:

·    Management of contracts, including weeds, plantings and DCC tracks (although not Peninsula tracks).

·    Work with volunteer groups.

·    An update was provided on pest control.

·    Contractors had carried out work on the Paradise and Buskin Tracks etc.

·    Concerns were expressed about Portobello Road weed control.

·    The District Track was not used often as it was inaccessible and there was no parking nearby and the question was asked whether it should be continued to be maintained.

·    The Chairperson suggested that a global standard was needed for vegetation management on roadsides so that road repairs did not cause weed problems, as at the Broad Bay slip.  There had been a planting plan but this site was now covered with gorse and broom.

·    The "war on weeds" programme taking place all over Dunedin, including some sites on the Peninsula, and working bees held with volunteers.

·    The possibility of a three day track around the Peninsula.

·    The Council had a tracks brochure, which was also available online.  The question was asked whether a separate brochure was needed for the Peninsula.

10     Governance Support Officer's Report

The report updated the Otago Peninsula Community Board on activities relevant to the Board area including:

a)     Project Fund

b)     Action Lists.

The Transport Delivery Manager (Josh Von Pein) was in attendance to update the Board on various items and respond to questions from Board members.  Matters discussed included:

·    Peninsula Connection project contract, which would be awarded shortly, and the timing for the project.  A short workshop meeting between the Board and Council staff was suggested to take place before the work commenced.

·    The need for signs for pull-over areas, that already existed as a New Zealand standard.

·    The need for action on Wellers Rock, as well as the cycleway, in particular the moving of barriers.

·    An interpretive sign for the boardwalk near Wellers Rock, which was a condition of the resource consent, and also signage to prevent tourists from driving on the boardwalk.

·    Drainage at Back Bays, corrugations upwards from Papanui Inlet, the need for proactive drainage upgrading along Weir Road and the damage to stone walls at the boatshed.  It was suggested that future-proofing of Back Bays roads should be a topic for the next agenda.

·    The need to look at footpaths across the Board area.

·    Bus stop near Bayfield High School.

·    770 Harington Point Road had been resolved and was to be deleted from the Action List.

·    50 km/h signs were needed at Coronation Hall and Beaconsfield Road.

·    The Chairperson suggested that Transport and Parks staff should discuss maintenance issues.

·    The Chairperson would raise funding issues relating to the Macandrew Bay car park and Macandrew Bay seal with the Group Manager Transport.

·    The poor condition of seal in the Portobello to Broad Bay area and the need for re-seal prior to the road widening taking place.

·    Drainage in the area Irvine Road to Vauxhall, which was a constant issue in high rain events, as well as the area around the bottom of the District Track.

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

a)     Notes the Governance Support Officer's Report;

b)     Amends the Action Lists as appropriate.

Motion carried (OPCB/2018/011)

11     Funding Application - Harington Point Community Society Inc

A funding application had been received from the Harington Point Community Society Inc to provide static water storage for firefighting purposes in the Te Rauone Beach area.

Moved (Lox Kellas/Christine Neill):

That the Board:

a)     Grants the funding application from the Harington Point Community Society Inc for $3,000.00 to provide static water storage for firefighting purposes in the Te Rauone Beach area.

Motion carried (OPCB/2018/012)

12     Working Parties/Board Area Liaison Updates

a)     Keep Dunedin Beautiful - it was reported that an artist was going to start the John Noakes mural shortly.

b)     Rural Roads – this had been discussed earlier in the meeting.

c)     Business Directory – Paul Pope and Christine Neill had yet to meet about this.

d)     Emergency Response Plan – Lox Kellas would provide copies of the Civil Defence aide memoire documents to those members who did not have them.  In turn, members would provide comments for the update of the document to Lox Kellas.

e)       Members' Area Updates – issues mentioned included:

·      Broad Bay Yacht Club update

·      Recycling at the Highcliff Road site

·      Potholes on Allans Beach Road

·      A blocked culvert on Allans Beach Road between Sheppard Road and Cape Saunders Road

·      Sand replenishment at Macandrew Bay, which was now being done to a regular schedule

·      A meeting on school bus services being held at Macandrew Bay that evening.

13     Chairperson's Report

A report from the Chairperson (Paul Pope) advised that since the last meeting there had been a number of issues that had attracted time and attention.  The Chairperson provided an update on issues raised and matters not covered by other reports on the agenda including:

i.      Cyclone Gita and how the Otago Peninsula area had coped well with the recent bad weather.

ii.     Otago Access Radio – a proposal had been received to have a community board radio slot for the Otago Peninsula Community Board and other Boards from around the city.

iii.     Civil Defence – a meeting with Paul Allan to discuss the Board's emergency response plan.

iv.    Te Rauone – a meeting with DCC Chief Executive Sue Bidrose.

v.     Ten Year Plan – the Board needed to discuss its submission and confirmed the Macandrew Bay Hall as the venue for a drop-in session.

vi.    Community Clinics – Board members were asked to look at the dates for community clinics for the remainder of the year.

vii.    Tomahawk Lagoon consultation process with the ORC.

viii.   The filming of an advertisement for Lloyds Bank at Tomahawk Beach.

ix.    Buses – further correspondence on the bus issues facing school children in the Board area. 

a)     Notice of public meeting re school buses on 8 March 2018.

b)     Letter re pedestrian safety and bus stops for Bayfield High School students from Kjesten Nilsson.

It was noted that temporary arrangements may be put in place by the Otago Regional Council.  There was discussion on possible changes to the bus route and timetable to achieve what was wanted.

x.     Facebook – the Chairperson commented on social media becoming a proven success for the Board in its efforts to communicate with people in the Peninsula area, including the number of Facebook users and its reach.

Moved (Chairperson Paul Pope/Christine Neill):

That the Board:

a)     Notes the Chairperson's Report.

b)     Spends $240.00 annually from the Project Fund for 12 slots (and replays) on Otago Access Radio.

Motion carried (OPCB/2018/013)

14     Councillor's Update

Councillor Andrew Whiley provided an update on matters of interest to the Board which included:

a)  The Council's Ten Year Plan which had been adopted for consultation.

b)  Major items dealt with at recent Standing Committee meetings.

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

a)     Notes the report.

Motion carried (OPCB/2018/014)

15     Items for Consideration by the Chair

It was noted that the following items would be dealt with at the next meeting:

·      Scholarship criteria

·      Criteria for funding of newsletter.

IN ATTENDANCE

Sharon Bodeker, Team Leader Civic

Richard Saunders, Group Manager Transport

1.1    Declaration by Cr Mike Lord

Cr Mike Lord made his declaration as the new Community Board member, which was made and attested as required by Schedule 7, Clause 14 of the Local Government Act 2002.

1.2    Public Forum - Kate Wilson

Kate Wilson addressed the Board on the following:

a)     Heritage Upgrades

Ms Wilson noted that some heritage has been lost in the Strath Taieri area.  A heritage planner will be brought in to see what could be upgraded. 

b)     River Access

People traveling through Strath Taieri are not aware of the river, noting they do not cross it when driving through.  There is potential for a loop walking/ cycling track around the river.  The Community Board was asked to support this initiative.  Adjoining land owners would need to be spoken to.  Electric fences have been put up in places reducing access.  Ms Wilson would be able to supply maps showing where the access walkway could be. 

c)     Otago Rally

            The Community Board was asked to take responsibility for getting landowners to have viewing platforms on their properties around the rally circuit.  The route for the upcoming rally is now available for viewing on the Otago Rally page.  If the rally was promoted well in the area, it could possibly host it on an annual basis. 

d)     Newmans Lane

            Ms Wilson advise the Community Board that currently, cyclist using this lane have to stop to open a gate to continue their journey.  The two adjoining landowners on the lane are happy to have cyclists go through Newmans Lane  There is a paper road, which is fenced off on each side.  The Community Board was asked if it could request the DCC transport staff to open this lane up. 

Moved (Chair Barry Williams/Member David Frew):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

5.1    Strath Taieri Community Board meeting - 1 February 2018

Moved (Deputy Chairperson Joan Wilson/Member David Frew):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 1 February 2018 as a correct record.

6       Transport update

The Group Manager Transport, Richard Saunders, provided an update on the Sutton Bridge proposed replacement.  Five options for replacement have been considered by a consultant, with costs for replacement ranging from $1 million to $2.5 million.  All options recommend making a new bridge 2 metres higher than the original bridge, and extending the span. 

A formal paper will be presented to the next Community Board meeting, discussing the five options, and attaching the report from the consultants.

In response to a concerns expressed about maintenance on some roads, Mr Saunders advised that he would get a staff member out to visit the sites that are of concern.

7       Governance Support Officers Report

          In a report the Governance Support Officer provided an update of interest including:

·           Project Fund

·           Action List

In response to concerns raised about the funding application form, Mrs Bodeker advised that the current forms would continue to be used until at least the end of this financial year, and that a review of new forms was underway.  The Community Board were reminded that funding invoices needed to be received in June, to come out of the 2017/18 funding allocation. 

Moved (Mr Mark O'Neill/Member Norma Emerson):

That the Board:

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (STCB/2018/005)

8       Chairperson's Report

The Chairperson presented to the Community Board information on requests received from the public for follow up, as follows: 

In a weather event, the house opposite the substation at West Street has sewage issues.  The DCC are asked to look into this matter.

Residents out of Rock Creek, less than 1km away from Middlemarch, but receive no rubbish collection.  The particular example given was a property in Cardigan Street.  An explanation from the DCC is sought. 

With recent weather events, there have been flooding issues affecting homes, from Rock Creek.  The question arises as to who is responsible for this, the DCC or the Otago Regional Council. 

A huge safety issue has been identified at the Six Mile Creek No. 2 bridge.  The Community Board asked that a letter be written by the DCC to NZTA, requesting that something be done to address the problems. 

9       Council Activities

Cr Mike Lord provided a verbal update on matters of interest including:

·      The 10 year plan is going out for consultation on 14 March.

·      The city is looking very positive over the next 10 years, with a lot of development planned such as a new hospital, and university development.

·      The Mosgiel Pool fund raising mission is going well.