Mosgiel-Taieri Community Board

MINUTES

 

Confirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 14 March 2018, commencing at 12.04 pm

 

PRESENT

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Maurice Prendergast

 

 

 

 

 

IN ATTENDANCE

Richard Saunders (Group Manager, Transport), Bernie Hawke (Library Services Manager), Linda Roxburgh (Mosgiel Librarian), Rachael Eaton (Acting Recreation Planning and Facilities Manager) and Angus Robertson (Parks and Recreational Planner)

 

 

Governance Support Officer Wendy Collard

 

 

 

1 Public Forum

1.1 Otago Neighbourhood Support Charitable Trust

 

Lois Scott, Otago Neighbourhood Support Charitable Trust spoke to the Board in support of their funding application.

 

 

1.2 Cheeks in Seats Charitable Trust

 

Ms McGowan was unable to attend the meeting.

 

2 Apologies

An apology was received from Dean McAlwee.

 

Moved (Sarah Nitis/Maurice Prendergast):

 

That the Board:

 

Accepts the apology from Dean McAlwee.

 

Motion carried

 

3 Confirmation of agenda

 

 

Moved (Cr Mike Lord/ Martin Dillon):

That the Board:

 

Confirms the agenda with the following alterations:

 

Item 8 Library Action Report to be taken at an appropriate time in the meeting following the arrival of staff; and

 

Item 7 3 Waters Update to be re-scheduled for the Board's meeting to be held on 2 May 2018.

 

Motion carried (MTCB/2018/009)

 

 

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Joy Davis declared an interest in the Saddle Hill Foundation Trust funding application.

 

Phillipa Bain declared an interest in the Cheeks in Seats Charitable Trust funding application.

 

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a) Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/010)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 7 February 2018

 

Moved (Maurice Prendergast/Cr Mike Lord):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on
7 February 2018 as a correct record.

 

Motion carried (MTCB/2018/011)

Part A Reports

6 Library Activity Report

 

A report from Arts and Culture provided summary of the activities of the Dunedin Public Libraries for the period 1 July 2017 to 31 January 2018, with a focus on services to the Mosgiel Taieri community through the Mosgiel Library and Service Centre, as well as the Bookbus.

The Library Services Manager (Bernie Hawke) and the Mosgiel Librarian (Linda Roxburgh) spoke to the report which included the overall maintenance and upgrade requirements for the Mosgiel Library and Service Centre building.

In response to questions on the Lego Club, Ms Roxburgh advised that the club met once a week on a Friday and it was a good way to bring the younger members of the community together.

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a) Notes the Library Activity Report

Motion carried (MTCB/2018/012)

 

7 3 Waters Update

 

It was noted that the Group Manager, 3 Waters (Tom Dyer) would be in attendance to provide an update at the Board's meeting to be held on 2 May 2018.

 

 

9 Funding Applications

 

A report from Civic provided a copy of the funding applications which had been received for the Mosgiel-Taieri Community Board's consideration. It noted that all the funding applications have been received from non-profit organisations.

The report also noted that at its meeting held on 22 November 2017, the Mosgiel-Taieri Community Board agreed that $4,000.00 of its $10,000.00 Project Fund would be available for Community Grants distribution. $2,000.00 has already been allocated.

The total of the funding applications received was $4,850.00.

 

 

Joy Davis declared an interest the Saddle Hill Foundation Trust funding application and withdrew from the meeting at 12.28 pm.

 

Moved (Sarah Nitis/ Martin Dillon):

That the Board:

 

 

a) Declines the funding application from the Saddle Hill Foundation Trust

 

.Motion carried (MTCB/2018/013)

 

 

Joy Davis returned to the meeting at 12.36 pm.

 

Phillipa Bain declared and interest in the Cheeks in Seats Charitable Trust funding application and withdrew from the meeting at 12.37 pm.

 

 

Moved (Member Maurice Prendergast/Cr Mike Lord):

That the Board:

 

b) Declines the funding application from the Cheeks in Seats Charitable Trust

 

Motion carried (MTCB/2018/014)

 

 

Phillipa Bain returned to the meeting at 12.40 pm.

 

 

Moved (Martin Dillon/Joy Davis):

That the Board:

 

c) Declines the funding application from the Silverstream School.

d) Grants the funding application from the Otago Neighbourhood Support Charitable Trust for $500.00.

e) Grants the funding application from the Taieri Altrusa Club for $650.00.

f) Grants the funding application from the Taieri Parents Centre for $850.00.

Motion carried (MTCB/2018/015)

 

 

8 Mosgiel-Taieri Community Board Action List Report

 

A report from Civic provided an update to the Mosgiel-Taieri Community Board Action List for the Board's consideration which included:

Mosgiel/State Highway 1 interchange. There was discussion on the proposed landscape plan which included the species of plants that had been recommended for planting and New Zealand Transport Agency (NZTA) possible timeline. The Board requested that staff advise NZTA that the Board would like the beautification of the roundabout as the first priority.

Cemeteries. It was noted that a report would be presented to the Board at their 3 October 2018 meeting

Property. The Board requested that the Group Manager, Property (Laura McElhone) be invited to their next meeting to provide an update on the Mosgiel Library Building and other matters relevant to the Board's area.

Factory Road/Puddle Alley. The Group Manager, Transport (Richard Saunders) advised that the road would be resealed once the relocation of the water main had been completed.

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a) Amends the Action List as appropriate.

Motion carried (MTCB/2018/016)

 

 

10 Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board's area which included:

a) Project Fund.

 

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

 

a) Notes the Governance Support Officer's Report.

Motion carried (MTCB/2018/017)

 

11 Chairperson's Report

 

A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

Draft 10 Year Plan

Mosgiel Police Station

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a) Notes the Chairperson's report.

b) Authorises the Chairperson to prepare a submission to the draft Dunedin City Council's 10 Year Plan.

Motion carried (MTCB/2018/018)

 

12 Board Updates

 

Board members provided updates on activities which included

1 Mosgiel Business Association

Sarah Nitis advised that the Mosgiel Business Association had run a successful fundraising event for the new Mosgiel Pool.

 

2 Proposed Taieri Aquatic Facilities

Martin Dillon advised that the fundraising was progressing well and the Mosgiel Aquatic Facility Project Advisory Panel anticipated that a report would be presented to Council in May 2018.

 

5 Emergency Response Group

Sarah Nitis commented that the next meeting was scheduled to be held in May 2018.

 

6 Festival of the Plain

Joy Davis advised that the Festival of the Plain was generally a success particularly Party in the Park which had been successful and well attended. Ms Davis commented that the AGM would be held on 16 April 2018 in the Downes Room.

 

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a) Notes the updates.

Motion carried (MTCB/2018/019)

 

13 Board Projects

 

Board Members provided an update on Board projects which included:

 

Pride in our Place

Sarah Nitis advised that the Pride in our Place initiative had been well received by the community in particular the "Tidy up the Taieri" events and the E-Waste disposal service. Both of these events had been well supported. Mrs Nitis thanked all those who had participated and helped out with the events.

 

The Taieri Heritage Schools Project

Sarah Nitis advised that the Taieri Heritage Schools Project was being held to encourage local schools to incorporate a Taieri Heritage Topic in their curriculums in 2018. Ms Nitis commented that it was anticipated a "Taieri Heritage in Schools" portfolio would be displayed in the Mosgiel Library.

 

 

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

 

a) Notes the report.

b) Thanks all the individuals and/or organisations involved in making the "Pride in Our Place" project a fantastic and successful event.

c) Writes a letter of thanks to Jean Bonner of the Taieri Rural Ladies Group for her contribution to the "Pride in Our Place" project.

d) Supports the proposal for the "Taieri Heritage in Schools 2018" project.

Motion carried (MTCB/2018/020)

 

14 Council Activities

 

Councillor Mike Lord provided an update on matters of interest to the Board which included:

Draft 10 Year Plan consultation;

Dunedin Destination Plan; and

Dunedin Food Charter

 

Moved (Cr Mike Lord/Martin Dillon):

That the Board:

 

a) Notes the update.

 

Motion carried (MTCB/2018/021)

 

15 Items for consideration by the Chair

 

There were no items for consideration.

 

 

 

 

The meeting concluded at 2.30 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON