Minutes of Planning and Environment Committee held on 17 April 2018

Planning and Environment Committee

MINUTES

Unconfirmed Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 17 April 2018, commencing at 1.37 pm

PRESENT

Chairperson	Cr David Benson-Pope
Deputy Chairperson	Cr Damian Newell	Cr Conrad Stedman
Members	Mayor Dave Cull	Cr Rachel Elder
	Cr Christine Garey	Cr Doug Hall
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Lee Vandervis	Cr Andrew Whiley
	Cr Kate Wilson

IN ATTENDANCE

Sandy Graham (General Manager Strategy and Governance); Nicola Pinfold (Group Manager Community and Planning); Adrian Blair (Group Manager Customer and Regulatory Services); Paul Henderson (Building Solutions Manager); Crystal Filep (Team Leader Urban Design); Ros MacGill (Manager Compliance Solutions)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Committee:

Accepts the apologies from Cr Chris Staynes, absent on Council business and from Cr Stedman for lateness.

Motion carried (PLA/2018/007)

3 Confirmation of agenda

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Committee:

Confirms the agenda with the following alteration:

- In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (PLA/2018/008)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

The updates to the Elected Members’ Register advised at the Infrastructure Services and Networks Committee meeting on Monday 16 April 2018 were noted.

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Committee:

a) Notes the updated Elected Members' Interest Register; and

b) Notes the amended proposed management plan for Elected Members' Interests.

Motion carried (PLA/2018/009)

Part A Reports

5 Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 March 2018
	A report from Community and Planning provided an update on activities including city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.
	The Group Manager Community and Planning (Nicola Pinfold) and Group Manager Customer and Regulatory Services (Adrian Blair) explained the graphs in the report and responded to questions from the Committee. During discussion Cr Stedman entered the meeting at 1.39 pm.
	Moved (Cr David Benson-Pope/Cr Doug Hall): That the Committee: a) Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 March 2018. Motion carried (PLA/2018/010)

6 Dangerous, Insanitary and Earthquake-prone Buildings Policy
	A report from Corporate Policy and Customer and Regulatory Services noted that the Building Act 2004 (the Act) required the Council to have a Dangerous and Insanitary Buildings Policy. This report recommended the adoption of the Dangerous and Insanitary Buildings Policy (DIBP), following the change in legislation and noted that the existing DIEBP would be superseded by the new policy.
	The Building Solutions Manager (Paul Henderson); Group Manager Customer and Regulatory Services (Adrian Blair) spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Damian Newell): That the Committee: a) Approves and Adopts the amended Dangerous and Insanitary Buildings Policy 2018. Motion carried (PLA/2018/011)

7 Dunedin's endorsement of the Global Street Design Guide
	A report from Planning presented the Global Street Design Guide (the Guide) for consideration.
	The Team Leader Urban Design (Crystal Filep) and Group Manager Community and Planning (Nicola Pinfold) answered questions and commented on the positive use of the Guide in future development for the city. The Committee acknowledged staff and expressed gratitude for the support provided by Ms Skye Duncan (Global Designing Cities Initiative Director), an ex-resident based in New York who offered assistance while on holiday in Dunedin.
	Moved (Cr Aaron Hawkins/Cr Damian Newell): That the Committee: a) Endorses the Global Street Design Guide. Motion carried (PLA/2018/012)

8 The Octagon Experience Feedback
	A report from Planning provided an update on feedback received to date on The Octagon Experience which included the 5 day pedestrianisation over the Easter/Ed Sheeran weekend.
	The Team Leader Urban Design (Crystal Filep); and Group Manager Community and Planning (Nicola Pinfold) advised that the report was an interim and noted that a further report would be provided once the final information had been received. There was a discussion on the merit of undertaking further trials on pedestrianisation of the lower Octagon and lower Stuart Street. The Committee thanked staff and members of the community for the work undertaken which ensured the weekend was such a success.
	Moved (Cr Aaron Hawkins/Damian Newell): That the Committee: a) Notes the report. Motion carried (PLA/2018/013)

	Moved (Cr Aaron Hawkins/Cr Damian Newell): That the Committee: a) Reaffirms support for pedestrianisation trials to be undertaken in the Lower Octagon and Lower Stuart Street. Division The Committee voted by division. For: Mayor Dave Cull, Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Jim O'Malley, Damian Newell, Conrad Stedman, Andrew Whiley, Kate Wilson and David Benson-Pope (13). Against: Cr Lee Vandervis (1). The division was declared CARRIED by 13 votes to 1 Motion carried (PLA/2018/014)
	Moved (Cr Aaron Hawkins/Cr Damian Newell): That the Committee: a) Recommends Council give consideration to the allocation of $75,000 a year in 2018/19 and 2019/20 at the ten year plan hearings to support pedestrianisation trials in the lower Octagon and lower Stuart Street. Division The Committee voted by division. For: Mayor Dave Cull, Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Damian Newell, Conrad Stedman, Andrew Whiley, Kate Wilson and David Benson-Pope (12). Against: Crs Mike Lord and Lee Vandervis (2). The division was declared CARRIED by 12 votes to 2 Motion carried (PLA/2018/015)

	Moved (Mayor Dave Cull/Cr David Benson-Pope): That the Committee: a) Thanks and congratulations staff and community partners for the coordinated and collaborative effort in the city over the Easter weekend. b) Notes that the response from the community and visitors vindicates staff efforts and investment supporting and promoting the weekend’s events. At the instigation of the Chairperson, the motion was carried with acclamation. Motion carried (PLA/2018/016)

9 Items for Consideration by the Chair
	There were no items notified.

The meeting concluded at 2.57 pm.

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CHAIRPERSON