IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Leanne Mash (General Manager Infrastructure and Networks), Dave Tombs (General Manager Finance and Commercial, Simon Pickford (General Manager Community Services), Kevin Mechen (Secretary, District Licensing Committee), Anne Gray (Policy Analyst), Adrian Blair (Group Manager Customer and Regulatory Services), Sharon Bodeker (Team Leader Civic), Maria Sleeman (Leasing Officer), Karilyn Canton (In-House Legal Counsel), Catherine Irvine (Solid Waste Manager), Chris Henderson (Group Manager Waste and Environmental Solutions), Anja McAlevey (Senior Transport Planner), Nick Sargent (Transport Strategy Manager), Andrea Jones (Communications Team Leader), Nicola Pinfold (Group Manager Community and Planning) and Alan Worthington (Resource Consents Manager)

2.1    Stu Debenham

Stu Debenham addressed the meeting concerning the Mayor's role as President of Local Government New Zealand, the time it required him to be away from the city, and the cost to ratepayers.

2.2    Evan Sadler - Health and Safety

Evan Sadler addressed the meeting concerning health and safety, specifically related to the Mosgiel water supply, which in recent months had been provided from the city supply.  He noted that the water now supplied contained fluoride, which it had not previously, and advised that Mosgiel people were concerned they had not been consulted about this decision.  He believed that people should have a choice about this matter.

2.3    Jason Graham – Otago Peninsula Bus Service

Jason Graham, supported by the Chair of the Otago Peninsula Community Board, Paul Pope, addressed the meeting concerning the Otago Peninsula bus service in respect to school students travelling to and from schools.  He made a presentation which covered the statements relating to school transport in the Otago Regional's Regional Public Transport Plan.  He outlined the concerns of Peninsula families relating to the safety of children travelling on the current bus services, the commute time, and convenience and consistency.

The families wanted changes to the Peninsula services and asked the Dunedin City Council to support these requested changes, specifically:

i.   Have one bus leave Portobello 10 minutes earlier at 7.47 am;

ii.   Add one 3.08 pm bus from the city so that the service is half hourly like the rest of the city;

iii.  Make a small adjustment to the route of both these two buses to significantly reduce the safety and risk factors.

Mr Graham also outlined statistics from a survey of bus users carried out by the group.

Cr Chris Staynes entered the meeting at 1.53 pm.

Messrs Graham and Pope responded to questions from Councillors.

2.4    Ian Taylor – Proposed Harbourside Development

Ian Taylor was of the view that the Van Brandenburg bridge decision was important for the future of the city and its children.  The decision would be a chance to put a line in the sand.  He observed that he was also a ratepayer and had invested in businesses in the city, but if over 30 years, all he did was spend money on maintenance, he would not still be here.  The Council needed to take care of the city by growing the city and by making jobs, and this vision was doing that.  People he had spoken to from outside Dunedin wanted to know how the city was so united, as this did not happen elsewhere in the country.  The general reaction was that this was an unbelievable vision.  The government's regional development fund was in place now and this was a perfect project for that fund.  There was a need to show willingness to invest and invite the government to join in.  He acknowledged the incredible design gift from Damien Van Brandenburg and noted that he was an architect of global significance.  This was an incredible opportunity to create the vision on Dunedin's own waterfront. 

Mr Taylor responded to questions from Councillors and noted that the bridge was part of the entire design and the key to opening the vision.  Whatever design was adopted needed to be the equivalent of this.  The unanimous support of Councillors for the project was as important as the design in order to carry people along with the project.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/040)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Executive Leadership Team's Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for the Executive Leadership Team's Interests.

Motion carried (CNL/2018/041)

6.1    Ordinary Council meeting - 20 March 2018

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 20 March 2018 as a correct record.

Motion carried (CNL/2018/042)

6.2    Ordinary Council meeting - 13 April 2018

Moved (Mayor Dave Cull/Cr Doug Hall):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 13 April 2018 as a correct record.

Motion carried (CNL/2018/043)

7       Economic Development Committee - 13 March 2018

Moved (Cr Christine Garey/Cr Kate Wilson):

That the Council:

a)     Notes Part A items of the minutes of the Economic Development Committee meeting held on 13 March 2018.

b)     Approves the following Part B item of the minutes of the Economic Development Committee meeting held on 13 March 2018: 

Item 7 – Dunedin Destination Plan.

Motion carried (CNL/2018/044)

8       Finance and Council Controlled Organisations Committee - 13 March 2018

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Finance and Council Controlled Organisations Committee meeting held on 13 March 2018.

Motion carried (CNL/2018/045)

9       Community and Culture Committee - 17 April 2018

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a)     Notes the minutes of the Community and Culture Committee meeting held on 17 April 2018.

Motion carried (CNL/2018/046)

10     Mosgiel-Taieri Community Board - 7 February 2018

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 7 February 2018.

Motion carried (CNL/2018/047)

11     West Harbour Community Board - 7 February 2018

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 7 February 2018.

Motion carried (CNL/2018/048)

12     Saddle Hill Community Board - 15 February 2018

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 15 February 2018.

Motion carried (CNL/2018/049)

13     Waikouaiti Coast Community Board - 7 March 2018

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 7 March 2018.

Motion carried (CNL/2018/050)

14     Otago Peninsula Community Board - 8 March 2018

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 8 March 2018.

Motion carried (CNL/2018/051)

15     Strath Taieri Community Board - 8 March 2018

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 8 March 2018.

Motion carried (CNL/2018/052)

16     Part Owhiro Stream Subdivision, Local Purpose Reserves - proposed Rights to Drain  Water Easements

The report discussed an application from Owhiro River Limited for the right to drain water easements over part Local Purpose Reserve and part Local Purpose (Esplanade) Reserve in relation to the new Owhiro Stream subdivision in Mosgiel.

There were four right to drain easements proposed, three within the Local Purpose (Utilities) Reserve and one within the Local Purpose (Esplanade) Reserve.

The proposed easements were right to drain water easements in gross in favour of the Council.  This meant that the Council was acting as Grantor (as owner of both Reserves) and as Grantee (in its capacity as the provider of water and waste infrastructure).

The report asked the Council to make two decisions as Grantor.  First, a decision in its capacity as the administering body for the reserve and second, a decision to exercise the Minister of Conservation's delegation.

Cr Conrad Stedman withdrew from the meeting at 2.38 pm and Cr Mike Lord left the meeting at this point.

The In-House Legal Counsel and Leasing Officer responded to questions from Councillors.

Moved (Cr Lee Vandervis/Cr Kate Wilson):

That the Council:

a)     Grants, as administering body of the Local Purpose Reserves pursuant to Section 48 of the Reserves Act 1977, easements in gross to the Dunedin City Council for the right to drain water over parts of the Local Purpose Reserves, described as follows:

Right to Drain Water - Local Purpose (Utilities) Reserve

(i)    Part Lot 102 on LT Plan 519032 part Computer Freehold Register 814332, shown as Easement E on LT 519032;

(ii)    43m² (subject to survey) being part Lot 102 on LT Plan 519032 part Computer Freehold Register 814332, the right to drain water from the housing subdivision into the Local Purpose (Utilities) Reserve.

(iii)   27m² (subject to survey) being part Lot 102 on LT Plan 519032 part Computer Freehold Register 814332, the right to drain water from the Local Purpose (Utilities) Reserve into the Local Purpose (Esplanade) Reserve.

Right to Drain Water – Local Purpose (Esplanade) Reserve

(iv)   123m² (subject to survey) being part Section 4 SO Plan 496786, part Computer Freehold Register 822567, the right         to drain water from the Local Purpose (Utilities) Reserve onto the Local Purpose (Esplanade) Reserve.

b)     Decides the criteria for exemption for public notification have been met.

c)     Approves under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, easements in gross to the Dunedin City Council for the right to drain water over parts of the Local Purpose Reserves described as follows:

Right to Drain Water - Local Purpose (Utilities) Reserve

(i)    Part Lot 102 on LT Plan 519032 part Computer Freehold Register 814332, shown as Easement E on LT 519032;

(ii)    43m² (subject to survey) being part Lot 102 on LT Plan 519032 part Computer Freehold Register 814332, the right to drain water from the housing subdivision into the Local Purpose (Utilities) Reserve.

(iii)   27m² (subject to survey) being part Lot 102 on LT Plan 519032 part Computer Freehold Register 814332, the right to drain water from the Local Purpose (Utilities) Reserve into the Local Purpose (Esplanade) Reserve.

Right to Drain Water – Local Purpose (Esplanade) Reserve

(iv)   123m² (subject to survey) being part Section 4 SO Plan 496786, part Computer Freehold Register 822567, the right         to drain water from the Local Purpose (Utilities) Reserve onto the Local Purpose (Esplanade) Reserve.

d)     Decides to exercise the powers conferred on it by delegation under the Reserves Act 1977 to classify the reserve described as part Lot 102, LT Plan 519032 part Computer Freehold Register 814332 previously described as part Lot 99, DP 488615 as a Local Purpose (Utilities) Reserve subject to the provisions of the Act.

e)     Authorises the Development Engineer to do everything necessary to give effect to the above resolutions including the execution of all documents, and publication of any Gazette Notice.

Motion carried (CNL/2018/053)

17     Dunedin Provisional Local Alcohol Policy

A report recommended that an amended Provisional Local Alcohol Policy (PLAP) for Dunedin should be resubmitted to the Alcohol Regulatory and Licensing Authority (ARLA), following the successful appeal in 2016 of some elements of the first notified Dunedin PLAP.

The Council resolved in 2015 to adopt a Local Alcohol Policy (LAP) in accordance with the object of the Sale and Supply of Alcohol Act 2012 (the Act).  The object of the Act was that harm caused by excessive or inappropriate consumption of alcohol should be minimised, and that the sale, supply, and consumption of alcohol should be undertaken safely and responsibly.

ARLA has referred four of the appealed elements of the PLAP back to the Dunedin City Council (DCC) for reconsideration.  Options were presented in the report with the proposed option that off licence hours should be changed from 9 am–9 pm to 7 am-10 pm, and that three other appealed elements should be removed from the PLAP.  This was the most likely option to be accepted by ARLA and by appellants.  If accepted it would allow the LAP to become operative, enabling the District Licensing Committee (DLC) to have the benefit of the LAP as part of their decision making on licence applications.

The General Manager Community Services, Group Manager Customer and Regulatory Services, and Secretary, District Licensing Committee responded to questions from Councillors.

Crs Doug Hall and Kate Wilson returned to the Council Chamber at 2.42 pm, with Cr Wilson remaining withdrawn from the meeting.

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Council:

a)     Rescinds the March 2017 Council resolution that "A two year trial period for off licence hours of 7am-10pm would be run followed by a further two year restriction of 7am-9pm. A research study would be developed in consultation with the University, Medical Officer of Health and Police to gather data on alcohol related harm during this period".

b)     Approves an amended Dunedin Provisional Local Alcohol Policy, as at Attachment A of the report, for resubmission to the Alcohol Regulatory and Licensing Authority with the date of effect, if adopted, five working days after the Local Alcohol Policy adoption.

c)     Agrees to work with relevant agencies to monitor the effectiveness of a Local Alcohol Policy.

Motion carried (CNL/2018/054)

18     Proposed Litter Compliance Policy, Offences and Infringement Fees

The report recommended Council adopt the proposed Litter Compliance Policy, Litter Offences and Infringement Fees and addressed the need for a policy document and rationale for imposing penalties for litter offences.

Council's intent to adopt the proposed Litter Compliance Policy, Litter Offences and Infringement Fees had been publicly notified for 14 days in accordance with the Litter Act 1979.

The Group Manager Waste and Environmental Solutions and Solid Waste Manager responded to questions from Councillors.

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

a)     Approves the proposed Litter Compliance Policy, Litter Offences and Infringement Fees for adoption.

b)     Notes that the business case for additional resource to implement and enforce the Litter Compliance Policy, Litter Offences and Infringement Fees will be presented to the Executive Leadership Team.

c)     Delegates to the Hearings Committee the power to receive, consider, hear, and determine any objections under the Litter Act 1979 for infringement notice objections issued from 1 July 2018.

Motion carried (CNL/2018/055)

19     Submission on the draft Government Policy Statement on Land Transport 2018/19 - 2027/28

The report presented a draft submission on the draft Government Policy Statement on Land Transport 2018/19-2027/28 ("the draft GPS") for consideration by the Council (Attachment 1 of the report).

The Transport Strategy Manager responded to questions from Councillors.

There was discussion on changes to wording in the submission.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned from 3.18 pm to 3.24 pm.

Cr Christine Garey returned to the meeting following the adjournment at 3.25 pm.

Moved (Cr Aaron Hawkins/Cr Jim O'Malley):

That the Council makes the following changes to Paragraph 26:

"... which councils can take responsibility for public transport governance and operations, including school services.  Rigidity in the system ... poor outcomes for public transport.  We acknowledge the value of regional scale public transport planning where the network runs across multiple territorial authorities.  Where it exists solely within one territorial authority boundary, there are both planning and democratic advantages to transferring this function to the territorial authority."

Motion carried (CNL/2018/056) Cr Lee Vandervis recorded his vote against.

Cr Doug Hall returned to the meeting following the adjournment at 3.28 pm.

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council adds the following wording after Paragraph 12:

"Given the challenge we face in meeting our targets under the Paris Agreement, and the DCC's own goal of being net zero carbon by 2050, Council recommends the environment warrants elevation to 'key strategic priority' in the GPS."

Motion carried (CNL/2018/057) Cr Lee Vandervis recorded his vote against.

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Considers the proposed submission to the Ministry of Transport.

b)     Authorises the Chief Executive Officer to make minor edits to the submission.

c)     Authorises the Mayor to sign the submission on behalf of Council.

Motion carried (CNL/2018/058) Cr Lee Vandervis recorded his vote against.

20     Submission on the Otago Regional Council Long Term Plan 2018-2028

The Otago Regional Council (ORC) had released its Long Term Plan (LTP) consultation document "For Our Future".  Submissions were to be received by 11 May 2018. 

The paper presented to the Council possible items that could be included in a submission to the ORC.  Councillors were invited to provide feedback on items they would like to be included in a submission, and some staff suggestions had also been received.  These were all discussed in Section 5 of the report. 

The Team Leader Civic and Chief Executive Officer responded to questions from Councillors.

There was discussion on proposed additions and changes to the proposed submission, which was to be updated and circulated to Councillors before it was sent.

Moved (Cr Christine Garey/Cr David Benson-Pope):

1      That the notes from the Otago Harbour Forum held on 16 October 2017 be added to the submission.

Motion carried (CNL/2018/059) Cr Lee Vandervis recorded his abstention as he was not familiar with the document in question

Moved (Cr Kate Wilson/Cr Jim O'Malley):

2      That the Council adds the following to the submission:

That the ORC give consideration to establishing a joint committee of three ORC and three DCC councillors to govern public transport in Dunedin.

Cr Chris Staynes left the meeting at 4.01 pm.

Motion carried (CNL/2018/060) Cr Lee Vandervis recorded his vote against

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

3      That the Council notes:

Air quality: that the Otago Regional Council looks at investing in a transition away from use of coal for domestic heating.

Motion carried (CNL/2018/061)

Moved (Cr Damian Newell/Cr David Benson-Pope):

That the Council:

a)     Approves items for inclusion in a submission to the Otago Regional Council on its 2018 – 2028 Long Term Plan consultation document.

b)     Authorises the Mayor to approve the final submission.

c)     Authorises the Mayor (or his delegate) to present the submission on behalf of Council.

Motion carried (CNL/2018/062) Cr Lee Vandervis recorded his vote against

21     Update on Heads of Agreement with Accident Compensation Corporation

A report from the Chief Executive Officer recalled that the Council entered into a Heads of Agreement with the Accident Compensation Corporation (ACC) on 21 December 2016 regarding the potential use of the Frederick Street carpark site.  The Heads of Agreement expired on 21 September 2017 and, after discussion with ACC, would now not be needed.  The Heads of Agreement required that the Chief Executive Officer advise the Council of any decision not to proceed.  The report was that notification. 

The Chief Executive Officer responded to questions from Councillors.

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes that the Dunedin City Council and Accident Compensation Corporation will not be renewing the Heads of Agreement.

Motion carried (CNL/2018/063)

22     Notice of Motion - Proposed Bus Route Changes

In accordance with Standing Order 26.1, the following Notice of Motion had been received from Cr David Benson-Pope for inclusion on the agenda for the Council meeting being held on Tuesday, 1 May 2018:

"The Council advises the Otago Regional Council that infrastructural and design changes planned for George Street require that bus routes leave George Street at Frederick Street, accessing the new bus hub via Great King Street."

Cr Chris Staynes returned to the meeting at 4.08 pm.

Cr David Benson-Pope responded to questions from Councillors.

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

Advises the Otago Regional Council that infrastructural and design changes planned for George Street require that bus routes leave George Street at Frederick Street, accessing the new bus hub via Great King Street.

Moved (Cr Jim O'Malley/Cr Lee Vandervis):

That the Council:

Refers the notice of motion to the Infrastructure Services and Networks Committee so the information requested during the discussion can be provided.

Motion carried (CNL/2018/064)

23     Notice of Motion - Peninsula Bus Access

In accordance with Standing Order 26.1, a Notice of Motion had been received from Cr Aaron Hawkins for inclusion on the agenda for the Council meeting being held on Tuesday, 1 May 2018:

"That the Council:

1      Acknowledges the concern of the Peninsula communities around bus access for intermediate and high school students; and

2      Calls on the Otago Regional Council to accommodate their request for minor route and scheduling changes."

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Council:

1      Acknowledges the concern of the Peninsula communities around bus access for intermediate and high school students; and

2      Calls on the Otago Regional Council to accommodate their request for minor route and scheduling changes.

Cr Mike Lord left the meeting from 4.40 pm to 4.42 pm during the course of discussion.

Cr Rachel Elder left the meeting from 4.45 pm to 4.47 pm during the course of discussion.

Division

The Council voted by division.

For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Kate Wilson and Mayor Dave Cull (11).

Against:     Crs Doug Hall, Mike Lord and Lee Vandervis (3).

The division was declared CARRIED by 11 votes to 3

Motion carried (CNL/2018/065)

24     Notice of Motion - Proposed Remit for LGNZ 2018 Annual General Meeting

In accordance with Standing Order 26.1, a Notice of Motion had been received from Cr Kate Wilson and Cr Marie Laufiso for inclusion on the agenda for the Council meeting being held on Tuesday, 1 May 2018.

The Notice of Motion proposed a remit for consideration at the Local Government New Zealand (LGNZ) 2018 Annual General Meeting to be held on Sunday 15 July 2018, in Christchurch.  Proposed remits must be received by LGNZ by Monday 21 May 2018. 

The Notice of Motion proposed the following remit:

"That LGNZ requests that the Government:

a)     Sets clear requirements for non-biodegradable plastic disposables and packaging reduction that becomes increasingly stringent over time; and

b)     Develops a clear pathway to, and framework for, effective product stewardship to reduce waste – giving priority to products with the longest life or highest risk of causing environmental harm."

Crs David Benson-Pope, Damian Newell and Christine Garey left the meeting at 5.01 pm.

Moved (Cr Kate Wilson/Cr Marie Laufiso):

That LGNZ requests that the Government:

a)     Sets clear requirements for non-biodegradable plastic disposables and packaging reduction that becomes increasingly stringent over time; and

b)     Develops a clear pathway to, and framework for, effective product stewardship to reduce waste – giving priority to products with the longest life or highest risk of causing environmental harm.

Cr Kate Wilson explained the background to the notice of motion and responded to questions from Councillors.

Crs Damian Newell and Christine Garey returned to the meeting during the course of discussion at 5.03 pm and 5.06 pm respectively.

Motion carried (CNL/2018/066)

IN ATTENDANCE

Leeanne Mash (General Manager Infrastructure and Networks), Sandy Graham (General Manager Strategy and Governance), Nic Sargeant (Transport Strategy Manager), Tom Dyer (Group Manager 3 Waters), Chris Henderson (Group Manager Waste and Environmental Solutions) Catherine Irvine (Solid Waste Manager), Bruce Hall (Information Support) and Grant Fisher (Transport Planner/Engineer)

1.1    Margaret Van Zyl

Margaret Van Zyl, spoke to the committee regarding the fluoridation of Mosgiel Water Supply.  She expressed concern at the decision to switch the source of Mosgiel's water from an untreated bore to the city's fluoridated supply in December, following public health advice.  t.  She is concerned that research shows that fluoridation has a long term impact on the body and recommended the Councillors read a book called the Fluoride Deception by Christopher Bryson.

Mrs Van Zyl advised that, after Mosgiel's water supply was fluoridated she had installed a water filter at a cost of $240 and sought reimbursement from the Council for this expenditure.

Moved (Chairperson Kate Wilson/Deputy Chairperson Jim O'Malley):

That the Committee:

a)     Amends the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (INF/2018/014)

5       Options and Alternatives for the Diversion of Organic Waste

In a report from Waste and Environmental Solutions the findings of a consultancy review to investigate options and alternatives for the diversion of organic waste was provided. 

Various options for reducing the amount of organic waste that was currently going to landfill or elsewhere where little or no benefit was gained in terms of resource recovery were provided.

Options identified in the report as being suitable for Dunedin will be further developed and presented in the Proposed Waste Management and Minimisation Plan (WMMP) 2019 for public consultation with the Annual Plan 2019/20.

Following discussion it was moved (Cr Damian Newell/Deputy Chairperson Jim O'Malley):

That the Committee:

a)     Notes the Options and Alternatives for Organic Waste Diversion report.

Motion carried (INF/2018/015)

6       Proposed Litter Compliance Policy, Litter Offences and Infringement Fees

In a report from Waste and Environmental Solutions the report recommended that the Committee approve the Proposed Litter Compliance Policy and schedule of infringement fees for public notification.

The Litter Act 1979 (the Act) allowed a Council to adopt a Litter Compliance Policy. Section 13: Territorial authorities may adopt infringement notice provisions; and section 14: Infringement notices provides for an infringement notice regime of offences and fees and will enable better control and enforcement of littering offences.

The Litter Act 1979 requires 14 days public notification of Council's intent to adopt the Litter Compliance Policy (the Policy).  This timeframe will ensure the proposed Litter Infringement Fee Schedule can be included in Council's schedule of fees and charges for auditing purposes.  This would mean that the issuing of Litter Infringement Notices could commence from 1 July 2018.

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Committee:

a)     Approves the proposed Litter Compliance Policy and Schedule of Infringement Fees and Charges for public notification.

b)     Authorises the notification of Council's intention to pass a resolution adopting the Litter Compliance Policy and Schedule of Infringement Fees and Charges no less than 14 days prior to the Council meeting of 1 May 2018.

c)     Notes that officers will present a report to Council at its meeting of 1 May 2018 seeking the adoption of the Litter Compliance Policy and Schedule of Infringement Fees and Charges pursuant to sections 13 and 14 of the Litter Act 1979

.Motion carried (INF/2018/016)

7       Proposal to name a new road off Esplanade, Warrington

In a report from Transport options for naming a private way off Esplanade, Warrington were provided. 

The name proposed by the developer is considered to comply with the Dunedin City Council Road Naming Policy.

Moved (Cr David Benson-Pope/Deputy Chairperson Jim O'Malley):

That the Committee:

a)     Approves naming of new private way off Esplanade, Warrington as "Errols Court".

Motion carried (INF/2018/017)

8       Proposal to name a new private way off North Taieri Road, Abbotsford

In a report from Transport options for the naming of a new private way off North Taieri Road, Abbotsford were provided.

The new road name proposed by the developer is considered to comply with the Dunedin City Council Road Naming Policy.

Moved (Cr Mike Lord/Cr Damian Newell):

That the Committee:

a)     Approves the naming of a new private way off North Taieri Road as “Abbeyfield Close”.

Motion carried (INF/2018/018)

9       Proposal to name two new roads off Anderton Crescent, Mosgiel

In a report from Transport the options for the naming of two new roads and one private way off Anderton Crescent, Mosgiel, within the Silver Springs residential development.

The new road names proposed by the developer comply with the Dunedin City Council Road Naming Policy.

Moved (Cr Doug Hall/Cr Mike Lord):

That the Committee:

a)     Approves naming of a new road off Anderton Crescent, Mosgiel, within the Silver Springs residential development as “Marjorie Lane”.

b)     Approves naming of a new private way within the Silver Springs residential development as “Aviation Lane”.

c)     Approves naming of a new road off Anderton Crescent, Mosgiel, within the Silver Springs residential development as “Mellay Mews”.

Motion carried (INF/2018/019)

10     Proposal to name a new road off Riccarton Road East, Mosgiel

In a report from Transport options for the naming of a new road off Riccarton Road East, Mosgiel, as part of the “Wakefield” residential development by AKGO Limited.

The name "Wakefield Wynd", as proposed by the developer and reported to the Infrastructure Services and Networks Committee at the 14 August 2017 meeting was not approved by the Committee. Staff were directed to approach the developer to provide alternative names.

The developer has not provided an alternative name for the new road. The Committee now need to select a name for the new road from the list of approved road names.

In discussing the matter it was noted that Mary Cuddie was a farmwife, midwife and businesswoman.  Born in Scotland, she married in 1844 and had 11 children.  Her first child was baptised by Rev Thomas Burns, who persuaded the couple to emigrate to Otago in 1847.  In 1854 the couple purchased a farm on Saddle Hill.  In 1879 she bought a grocery shop and proved to be an excellent businesswoman. 

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Committee:

a)     Names the new road off Riccarton Road East as "Cuddie Close."

Motion carried (INF/2018/020)

11     Items for consideration by the Chair

Cr Benson-Pope sought assurances that no commitment would be made to purchasing white LED lights until the Council had a chance to consider submissions to the 10 Year Plan which advocated for amber lights.  Staff advised that no decision would be made until after the 10 Year Plan deliberation.

Cr Hall asked if a website could be set up to enable Councillors to view the tenders.

IN ATTENDANCE

Sandy Graham (General Manager Strategy and Governance); Nicola Pinfold (Group Manager Community and Planning); Adrian Blair (Group Manager Customer and Regulatory Services); Paul Henderson (Building Solutions Manager); Crystal Filep (Team Leader Urban Design); Ros MacGill (Manager Compliance Solutions)

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Committee:

a)     Notes the updated Elected Members' Interest Register; and

b)     Notes the amended proposed management plan for Elected Members' Interests.

Motion carried (PLA/2018/009)

5       Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 March 2018

A report from Community and Planning provided an update on activities including city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.

The Group Manager Community and Planning (Nicola Pinfold) and Group Manager Customer and Regulatory Services (Adrian Blair) explained the graphs in the report and responded to questions from the Committee.

During discussion Cr Stedman entered the meeting at 1.39 pm.

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Committee:

a)     Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 March 2018.

Motion carried (PLA/2018/010)

6       Dangerous, Insanitary and Earthquake-prone Buildings Policy

A report from Corporate Policy and Customer and Regulatory Services noted that the Building Act 2004 (the Act) required the Council to have a Dangerous and Insanitary Buildings Policy.

This report recommended the adoption of the Dangerous and Insanitary Buildings Policy (DIBP), following the change in legislation and noted that the existing DIEBP would be superseded by the new policy.

The Building Solutions Manager (Paul Henderson); Group Manager Customer and Regulatory Services (Adrian Blair) spoke to the report and responded to questions.

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Committee:

a)     Approves and Adopts the amended Dangerous and Insanitary Buildings Policy 2018.

Motion carried (PLA/2018/011)

7       Dunedin's endorsement of the Global Street Design Guide

A report from Planning presented the Global Street Design Guide (the Guide) for consideration.

The Team Leader Urban Design (Crystal Filep) and Group Manager Community and Planning (Nicola Pinfold) answered questions and commented on the positive use of the Guide in future development for the city.

The Committee acknowledged staff and expressed gratitude for the support provided by Ms Skye Duncan (Global Designing Cities Initiative Director), an ex-resident based in New York who offered assistance while on holiday in Dunedin.

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Committee:

a)     Endorses the Global Street Design Guide.

Motion carried (PLA/2018/012)

8       The Octagon Experience Feedback

A report from Planning provided an update on feedback received to date on The Octagon Experience which included the 5 day pedestrianisation over the Easter/Ed Sheeran weekend.

The Team Leader Urban Design (Crystal Filep); and Group Manager Community and Planning (Nicola Pinfold) advised that the report was an interim and noted that a further report would be provided once the final information had been received. 

There was a discussion on the merit of undertaking further trials on pedestrianisation of the lower Octagon and lower Stuart Street.

The Committee thanked staff and members of the community for the work undertaken which ensured the weekend was such a success.

Moved (Cr Aaron Hawkins/Damian Newell):

That the Committee:

a)     Notes the report.

Motion carried (PLA/2018/013)

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Committee:

a)     Reaffirms support for pedestrianisation trials to be undertaken in the Lower Octagon and Lower Stuart Street.

Division

The Committee voted by division.

For:          Mayor Dave Cull, Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Jim O'Malley, Damian Newell, Conrad Stedman, Andrew Whiley, Kate Wilson and David Benson-Pope (13).

Against:    Cr Lee Vandervis (1).

The division was declared CARRIED by 13 votes to 1

Motion carried (PLA/2018/014)

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Committee:

a)     Recommends Council give consideration to the allocation of $75,000 a year in 2018/19 and 2019/20 at the ten year plan hearings to support pedestrianisation trials in the lower Octagon and lower Stuart Street.

Division

The Committee voted by division.

For:                  Mayor Dave Cull, Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Damian Newell, Conrad Stedman, Andrew Whiley, Kate Wilson and David Benson-Pope (12).

       Against:     Crs Mike Lord and Lee Vandervis (2).

The division was declared CARRIED by 12 votes to 2

Motion carried (PLA/2018/015)

Moved (Mayor Dave Cull/Cr David Benson-Pope):

That the Committee:

a)     Thanks and congratulations staff and community partners for the coordinated and collaborative effort in the city over the Easter weekend.

b)     Notes that the response from the community and visitors vindicates staff efforts and investment supporting and promoting the weekend’s events.

At the instigation of the Chairperson, the motion was carried with acclamation.

Motion carried (PLA/2018/016)

9       Items for Consideration by the Chair

There were no items notified.

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Nicola Pinfold (Group Manager Community and Planning), Sandy Graham (General Manager, Governance and Strategy), Simon Pickford (General Manager Community Services),  John Christie (Director, Enterprise Dunedin), Dave Tombs (General Manager, Finance and Commercial), Leanne Mash (General Manager, Infrastructure and Services), Gavin Logie (Financial Controller), Tom Dyer (Group Manager 3 Waters), Richard Saunders (Group Manager Transport), Nick Dixon (Group Manager Ara Toi), Adrian Blair (Group Manager Customer and Regulatory Services), Chris Henderson (Group Manager Waste and Environmental Solutions), Robert West (Group Manager Parks and Recreation), Carolyn Allan (Senior Management Accountant), Tami Sargeant (Senior Policy Analyst), Adam Harris (Undergraduate Intern, Community and Planning), Maria Ioannou (Corporate Policy Manager), Bill Frewen (Senior Policy Analyst), Andrea Jones (Communications Team Leader), Graham McKerracher (Communications and Marketing Manager), Anna Johnson (City Development Manager), Peter Christos (Urban Designer), Joy Gunn (Manager Events and Community Development), Wai Piggott (Financial Analyst) and Dan Windwood (Policy Planner (Heritage))

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (TEN/2018/007)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Executive Leadership Team's Interest Register attached as Attachment A of the report.

Motion carried (TEN/2018/008)

5.1    COUNCIL Ten Year Plan Hearings meeting – 9-13, 26 and 30 April and 1 may 2018

Moved (Mayor Dave Cull/Cr Kate Wilson):

That the Council:

Confirms the public part of the minutes of the Council Ten Year Plan Hearings meeting held on 9-13, 26 and 30 April and 1 May 2018 as a correct record.

 Motion carried (TEN/2018/009)

6       Late Submissions

The report advised that submissions to the 2018-2028 Long Term Plan closed on Monday 23 April 2018.  It noted that sixteen submissions had been received since the closing date.

The General Manager Governance and Strategy (Sandy Graham) spoke to the report and advised that a further late submission had been received from Graeme Wall.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Accepts the late submissions received. 

Motion carried (TEN/2018/010)

7       Overview of community engagement on the 10 year plan

The Council adopted an ambitious draft 10 year plan, including substantial new investments in an architectural bridge, the central city and the tertiary precinct.  At the same time the Council's draft budgets provided for the increased costs of the day-to-day activities which kept the city safe and well maintained, and funded major projects to alleviate the increasing risks of flooding and improve road safety.

If the Council determined to do everything in the draft 10 year plan, the total capital investment in assets and infrastructure would be around $854 million over 10 years, and the total operating costs for providing day-to-day services would be around $253 million in the next financial year.  The Council would need to increase rates by 7.3% in the first year of the plan, raise debt to a maximum of $285 million over the 10 years of the plan, and identify and sell properties that were not making an appropriate return or that did not fit with the Council's overall strategic direction.

Community interest in these matters and the use of new, more accessible consultation materials and channels saw a high level of community engagement on this 10 year plan, with 5,661 separate items of feedback received, with some key themes:

·      There was considerable support for investing in a bridge and upgrading the central city and tertiary precinct areas.  However the level of support for investment between the moderate or substantial options varied between the proposals.  

·      Some respondents expressed concern about the impacts of proposed rate increases, particularly for older ratepayers on fixed incomes.

·      Some respondents suggested prioritising core service roading and waters projects and a larger investment in a new Mosgiel Pool over the investments intended to improve the 'look and feel' of the city.

A summary of the community feedback received on the four options the Council consulted upon was outlined in reports.  A report on the new Mosgiel Pool was provided given the amount of community feedback the Council received on this project.

Other matters raised during consultation concerning specific Council activities, including requests for additional funding, were addressed in the relevant Group reports. 

Moved (Mayor Dave Cull/Cr Jim O'Malley):

That the Council:

a)     Notes the report titled 'Overview of Community Engagement on the Ten Year Plan'.

Motion carried (TEN/2018/011)

8       Financial Strategy and Financial Policies - Summary of Community Feedback

The report summarised the community feedback received on the draft financial strategy and draft financial policies.

The General Manager Finance and Commercial (Dave Tombs) and Financial Controller (Gavin Logie) spoke to the report and responded to questions.

There was discussion on the Financial Strategy and in particular the ceiling of debt and asset sales.

Moved (Cr Aaron Hawkins/Cr Jim O'Malley):

That the Council:

1)     Notes the feedback from the community on the draft financial strategy and draft financial policies.

Motion carried (TEN/2018/012)

Moved (Cr Aaron Hawkins/Cr Jim O'Malley):

That the Council amends its 10 year plan by:

2)      Increasing the debt limit to $350 million in the 10 year plan;

Division

The Council voted by division.

For:          Crs Chris Staynes, Kate Wilson, David Benson-Pope, Andrew Whiley, Rachel Elder, Christine Garey, Conrad Stedman, Jim O'Malley, Damian Newell, Mike Lord, Marie Laufiso, Doug Hall, Aaron Hawkins and Mayor Dave Cull (14).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 14 votes to 1

Motion carried (TEN/2018/013)

Moved (Cr Aaron Hawkins/Cr Jim O'Malley):

That the Council amends its 10 year plan by:

3)     Removing the income stream from the liquidation of investment properties.

Division

The Council voted by division.

For:          Crs Chris Staynes, Kate Wilson, David Benson-Pope, Andrew Whiley, Rachel Elder, Lee Vandervis, Christine Garey, Conrad Stedman, Jim O'Malley, Damian Newell, Mike Lord, Marie Laufiso, Doug Hall, Aaron Hawkins and Mayor Dave Cull (15).

Against:     Nil

The division was declared CARRIED by 15 votes to 0

Motion carried (TEN/2018/014)

Moved (Cr Aaron Hawkins/Cr Jim O'Malley):

That the Council amends its Ten Year Plan by:

4)     Setting a target return for Council's investment properties of at least covering the costs of servicing the higher debt limit; and

5)     Requesting a plan for achieving that target in advance of the 2020/21 draft Annual Plan.

Motion carried (TEN/2018/015)

9       Tracking progress on the key principles - Te Tiriti o Waitangi/ Treaty of Waitangi and Sustainability

The report requested the Council to consider adopting indicators to track progress in ensuring the two cross-cutting principles that underpinned the city's strategic framework - Te Tiriti o Waitangi/the Treaty of Waitangi (Te Tiriti), and sustainability - were embedded in the Council's work.

The report set out the work done to develop the approach and indicators, including working with iwi on the indicators for Te Tiriti.

The Group Manager Community and Planning (Nicola Pinfold), Corporate Policy Manager (Maria Ioannou) and Senior Policy Analyst (Bill Frewen) spoke to the report and responded to questions.

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

a)     Adopts the proposed indicators and approach in the report, 'Tracking Progress on the Key Principles – Te Tiriti o Waitangi/Treaty of Waitangi and Sustainability'.

Motion carried (TEN/2018/016)

10     Partnership with Iwi

The report responded to feedback received through the Ten Year Plan process from Ngāi Tahu as manawhenua, tangata whenua more broadly, and other submissions relating to the DCC's relationship with Māori.

The report set out work currently underway to work in partnership with manawhenua and tangata whenua, and new activity for the Council to consider.

The Group Manager Community and Planning (Nicola Pinfold), Corporate Policy Manager (Maria Ioannou) and Senior Policy Analyst (Bill Frewen) spoke to the report and responded to questions.

Moved (Cr Marie Laufiso/Cr Kate Wilson):

That the Council:

a)     Notes the 'Partnership with Iwi' report.

Motion carried (TEN/2018/017)

11     Carbon assessment of 10 Year Plan proposals 

For the first time the Dunedin City Council had procured an initial high-level assessment of the anticipated effects on greenhouse gas emissions arising from capital and operating expenditure proposals in its draft 10 Year Plan.

The assessment indicated where particular proposals would potentially reduce or increase the Council's or Dunedin's citywide emissions, or where opportunities existed to reduce emissions through future detailed planning of capital and operating expenditure delivery (e.g. Central City Plan). 

The emissions assessment was undertaken by AECOM Limited. AECOM noted that a literature review confirmed that this type of carbon assessment was not yet common in New Zealand. 

AECOM had provided a number of recommendations including options to further improve the carbon assessment process.  These recommendations could be addressed in the next phase of compliance with the Global Covenant of Mayors for Climate and Energy.  There were also opportunities to increase the emissions reduction potential in the draft 10 year plan, including specific transport capital expenditure project recommendations; and general suggestions for further greenhouse gas emissions reduction initiatives.

AECOM's report would also be disseminated to relevant staff to encourage the consideration of emissions effects in detailed project planning phases of proposals which proceed.  The assessment may also serve as a guide to the type of data required to support future emissions assessments of future proposals. 

Discussion took place on the report with staff responding to questions.

During the discussion Cr Hall entered the meeting at 1.36 pm.

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Council:

a)     Notes the report titled 'Carbon Assessment of 10 Year Plan Proposals'. 

Motion carried (TEN/2018/018) with Crs Vandervis and Whiley recording their votes against

12     Budget Option - Place-Based Community Grants Scheme

The community feedback received on options for a new place-based community grants scheme was summarised in the report.

The options presented in the report were:

·        Council's preferred option of additional grant funding of up to $200,000 per year for three years for a new place-based community grants scheme, as included in the draft 10 year plan budget;

·        Additional grant funding of up to $300,000 per year for three years for a new place-based community grants scheme; and

·        An alternative level of grant funding which may be determined by the Council for a new place-based community grants scheme.

The draft 10 year plan budget included $200,000 for a new place-based community grants scheme for the first three years of the 10 year plan. 

A discussion took place on the report with staff responding to questions relating to the proposed grants scheme and the criteria.

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

a)     Notes the feedback from the community on the options consulted upon regarding the place-based community grants scheme.

b)     Approves Option One of $200,000 per annum for a new place-based community grants scheme for the next three years. 

Division

The Council voted by division.

For:          Crs Chris Staynes, Andrew Whiley, Lee Vandervis, Jim O'Malley, Damian Newell, Mike Lord and Doug Hall (7).

Against:    Crs Kate Wilson, David Benson-Pope, Rachel Elder, Christine Garey, Conrad Stedman, Marie Laufiso, Aaron Hawkins and Mayor Dave Cull(8).

The division was declared LOST by 8 votes to 7

Discussion then took place on Option Two of funding of $300,000 for three years.

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

a)     Notes the feedback from the community on the options consulted upon regarding the place-based community grants scheme.

b)     Approves Option Two of $300,000 per annum for a new place-based community grants scheme for the next three years.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 14 votes to 1

Motion carried (TEN/2018/019)

13     Budget Option - Bridge/City to Waterfront Connection

In a report from Community and Planning the community feedback received on options for the construction of a bridge/city to waterfront connection (the bridge) was summarised.

The options presented in the report were:

·        Council's preferred option of substantial investment in an architectural bridge of $20 million (currently included in the draft budget);

·        Moderate investment in a basic bridge of $10 million; and

·        An alternative level of funding for the bridge.

$20 million was included in the draft 10 year plan budget.  The Council may determine the level of funding in the final 10 year plan budget.

A discussion took place on the report and the various options with staff responding to questions.

During the discussion Cr Lord left the meeting at 3.14 pm and returned at 3.35 pm.

The meeting adjourned at 3.18 pm and reconvened at 3.35 pm.

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

a)     Notes the feedback from the community on the options consulted upon regarding the bridge/city to waterfront connection.

b)     Approves a maximum of $20 million for the Architecture Van Brandenburg Bridge.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley, Kate Wilson and Mayor Dave Cull (15).

Against:     Nil

The division was declared CARRIED by 15 votes to 0

Motion carried (TEN/2018/020)

14     Budget Option - Central City Upgrade

A report from Transport summarised the community feedback received on options for upgrading the central city over the period of the 10 year plan.

The options presented in the report were:

·        Council's preferred option of substantial investment across the central city allowing consistently for very high or high quality upgrades of $60 million (currently included in the draft budget);

·        Moderate investment across the central city requiring a mix of high and moderate quality upgrades of $35 million; and

·        Do minimum focused only on renewals.

The report noted that $60 million had been included in the draft 10 year plan budget for road, footpath and streetscape renewals and upgrades. Below-ground water infrastructure renewals in the central city were funded in Three Waters budgets.

The Acting General Manager Infrastructure and Networks (Leanne Mash), Group Manager Transport (Richard Saunders) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions. 

They advised that the Octagon upgrade was not included in the central city upgrade and would be considered separately, and that public art had not been included in the budget.

During discussion, Councillor Whiley entered the meeting at 9.03 am and Cr Hall entered the meeting at 10.22 am.

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

a)     Notes the feedback from the community on the options consulted upon regarding the central city upgrade.

b)     Approves Option One – Substantial investment in the central city upgrade of $60 million.

Division

The Council voted by division:

For:        Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Kate Wilson and Mayor Dave Cull (13).

Against:   Crs Lee Vandervis and Andrew Whiley (2).

The division was declared CARRIED by 13 votes to 2

Motion carried (TEN/2018/021)

The meeting adjourned at 10.45 am and reconvened at 11.00 am.

There was a discussion on the investigation of a mechanism such as a targeted rate for beneficiaries of the upgrade, to help fund the project.

Cr Hawkins entered the meeting at 11.04 am following the adjournment.

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Council:

·           Requests that the Rates Funding Advisory Panel investigates the inclusion of a targeted rate (or some other mechanism or combination thereof) to help fund the amenity works associated with the central city upgrade and to report back to Council in advance of the 2019/20 Annual Plan.

Motion carried (TEN/2018/022)

15     Budget Option - Tertiary Precinct

A report from Transport summarised the community feedback received on options for funding streetscape upgrades within the Tertiary Precinct area.

The options presented in the report were:

·        Council's preferred option of substantial investment in the tertiary area of $20 million (currently included in the draft budget);

·        Moderate investment in the tertiary area of $11.3 million; and

·        Do minimum focused only on renewals.

The report noted that $20 million had been included in the draft 10 year plan budget.

The Acting General Manager Infrastructure and Networks (Leanne Mash), Group Manager Transport (Richard Saunders) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions. 

Moved (Cr Damian Newell/Cr Conrad Stedman):

That the Council:

a)     Notes the community feedback on the Tertiary Precinct.

b)     Approves the substantial investment in the tertiary precinct upgrade of $20 million.

Division

The Council voted by division.

For:        Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).

Against:   Cr Lee Vandervis (1).

The division was declared CARRIED by 14 votes to 1

Motion carried (TEN/2018/023)

Moved (Cr Jim O'Malley/Cr Damian Newell):

That the Council:

·                     c)   Investigates and explores how the Otago Polytechnic, the University of Otago and other landowners may provide a contribution to the tertiary precinct upgrade which is commensurate with the amenity improvements to the area.

Motion carried (TEN/2018/024)

The meeting adjourned at 11.54 am and reconvened at 11.57 am.

16     Budget Option - Mosgiel Pool

A report from Parks and Recreation summarised the community feedback received on Council financial contribution to the proposed new swimming pool in Mosgiel (Mosgiel Pool).

The Council was working with the Taieri Community Facilities Trust to establish the size, specifications and associated capital and operational costs of the Mosgiel Pool. This work included establishing the potential financial contributions to the project of both The Trust and Council.

The options presented in the report were:

·        The Council provides the financial contribution to Mosgiel Pool as included in the draft 10 year plan;

·        The Council considers a greater level of financial contribution to Mosgiel Pool; and

·        An alternative level of funding for Mosgiel Pool.

The report noted that $6.4 million had been included in the draft 10 year plan budget as the Council's contribution to the Mosgiel Pool.

The Acting General Manager Infrastructure and Networks (Leanne Mash) and Recreation Planning and Facilities Manager (Rachael Eaton) spoke to the report and responded to questions on the inclusion of projected project costs and benefits, should Council increase the level of funding to a contribution of $10.8 million.

The Mosgiel Aquatic Facility Project Advisory Panel, Trust members, staff and community board members were thanked and it was noted that the work undertaken was a credit to them.

Moved (Cr Lee Vandervis/Cr Andrew Whiley):

That the Council:

a)     Notes the community feedback on the Mosgiel Aquatic Facility.

b)     Approves $10.8 million for the DCC contribution for the Mosgiel Aquatic Facility.

c)     Confirms that the capital expenditure on the Mosgiel Aquatic Facility is subject to the Taieri Community Facilities Trust achieving a fundraising target of a minimum of $3.2 million and final Council approval of the project.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley, Kate Wilson and Mayor Dave Cull (13).

Against:     Cr Aaron Hawkins (1).

Abstention: Cr Marie Laufiso (1)

The division was declared CARRIED by 13 votes to 1

Motion carried (TEN/2018/025)

17     3 Waters - Summary of Community Feedback

In a report from 3 Waters the community feedback received on projects and plans related to the 3 Waters Group, which included the following activities, was summarised.

·        Water supply

·        Sewerage and sewage (wastewater)

·        Stormwater.

A discussion took place on the report with staff responding to questions.

Moved (Cr Doug Hall/Cr Kate Wilson):

That the Council:

a)     Notes the feedback from the community on projects and plans related to the 3 Waters Group.

Cr Whiley left the meeting 1.56 pm.

Motion carried (TEN/2018/026) with Cr Vandervis voting against

18     Roading and Footpaths - Summary of Community Feedback

In a report from Transport the community feedback received on projects and plans related to the Roading and Footpaths Group was summarised.

A discussion took place on the feedback with staff responding to questions.

Moved (Cr Kate Wilson/Cr Rachel Elder):

That the Council:

a)     Notes the feedback from the community on projects and plans related to the Roading and Footpaths Group.

Motion carried (TEN/2018/027) with Cr Vandervis recording his vote against

19     Reserves and Recreational Facilities - Summary of Community Feedback

In a report from Parks and Recreation the community feedback received on projects and plans related to the Reserves and Recreational Facilities Group was summarised, and included the following activities.

·        Aquatic Services

·        Dunedin Botanic Garden

·        Cemeteries and Crematorium (Cemeteries)

·        Parks and Reserves (Parks).

Discussion and consideration was given to the funding requests from the Dunedin Wildlife Hospital, Mountain Bike Otago, West Harbour Community Board, Corstorphine Community Hub, Friends of the Botanic Garden and Predator Free Dunedin.

Moved (Cr Christine Garey/Cr Chris Staynes):

That the Council:

a)     Notes the feedback from the community on projects and plans related to the Reserves and Recreational Facilities Group.

Motion carried (TEN/2018/028)

Discussion took place on the Hereweka Reserve and how it was managed.  It was agreed that information be provided on the proposed management plan and the difference between reserves managed by the Council and those managed by a Trust Board on behalf of Council.

During the discussion the meeting adjourned at 3.14 pm and reconvened at 3.31 pm.

Moved (Cr Kate Wilson/Cr Rachel Elder):

That the Council:

a)     Approves a one-off grant of $250,000 in 2018/19 to the Predator Free Dunedin Project.

Motion carried (TEN/2018/029)

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

a)     Approves an annual grant of $120,000 from 2018/19 for five years to the Predator Free Dunedin Project.

Motion carried (TEN/2018/030)

In discussing the request from the West Harbour Community Board for sycamore control staff advised that this could be undertake via the operational budget.

Cr Hawkins withdrew from the discussion on the request from the West Harbour Community Board.

A discussion took place on the request from Mountain Bike Otago.

Moved (Cr Kate Wilson/Cr Rachel Elder):

That the Council:

a)     Increases the operational Reserves and Recreational Facilities Group budget by $5,000 per annum to assist with the development, maintenance and upkeep of Mountain Bike Otago tracks.

Motion carried (TEN/2018/031)

A discussion took place on the submission from the Wildlife Hospital.

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Council:

a)     Approves an annual grant of $50,000 for three years from 2018/19 for the Dunedin Wildlife Hospital.

Motion carried (TEN/2018/032)

A discussion took place on the community gardens and staff provided an update.

Moved (Mayor Dave Cull/Cr Aaron Hawkins):

That the Council:

a)     Requests a report regarding reviewing the policy of charges for community gardens.

Motion carried (TEN/2018/033)

20     Property - Summary of Community Feedback

In a report from Property the community feedback received on projects and plans related to the Property Group was summarised, and included the following activities:

·        Commercial property

·        Community housing

·        Operational property.

A discussion took place on the report, particularly in relation to proposed rent increases.  

Moved (Mayor Dave Cull/Cr Mike Lord):

That the Council:

a)     Notes the feedback from the community on projects and plans related to the Property Group.

Motion carried (TEN/2018/034)

21     Libraries and Museums - Summary of Community Feedback

In a report from Arts and Culture the community feedback received on projects and plans related to the Libraries and Museums Group was summarised, and included the following activities:

·        Dunedin Public Art Gallery (DPAG)

·        Dunedin Public Libraries (Libraries)

·        Olveston

·        Toitū Otago Settlers Museum (Toitū)

·        Dunedin Chinese Garden.

A discussion took place on the submission on the redevelopment of Sammy's and the possibility of bringing the project forward.  Questions were also raised in regards to the Otago Museum request for additional funding, and the South Dunedin Hub. 

It was agreed that the meeting adjourn and staff provide information regarding the impacts on projects should the funding for Sammy's be brought forward.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the feedback from the community on projects and plans related to the Libraries and Museums Group.

Motion carried (TEN/2018/035)

The meeting adjourned at 4.41 pm and reconvened on Wednesday 16 May 2018 at 9.05 am.

Apologies were received from Councillors Damian Newell and Jim O'Malley (for lateness).

Councillor Newell entered the meeting at 9.10 am.

There was a discussion on Sammy's and the re-allocation of $5 million included in the draft Property capital budget in 2020/21 to $1 million in 2018/19 and $4 million in 2019/2020 to allow a review of the building's condition and an assessment of the work that might be required.

The General Manager, Community Services (Simon Pickford) and Group Manager Ara Toi (Nick Dixon) responded to questions.

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Council:

a)     Re-allocates $1 million of the capital budget for Sammy's to the 2018/19 year and the remaining $4 million to the 2019/20 year.

Motion carried (TEN/2018/036) with Councillor Whiley voting against

There was discussion on the Local Authority Levy system, Otago Museum Trust Board Act 1996 and the Otago Museum Heads of Agreement.

The Chief Executive Officer (Sue Bidrose) provided a background to the recent changes to the Heads of Agreement.

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Council:

1      Notes the following:

a)     that the Otago Museum undertook substantial redevelopment using funds from its reserves rather than seeking Council contributions;

b)     the quality and extent of the Otago Museum's Collection, particularly its Tangata Whenua collection which makes it nationally significant;

c)     the importance to Dunedin and local iwi of the redevelopment of the Otago Museum's Tangata Whenua Gallery to appropriately display this collection.

2      Requests the Chief Executive Officer and the Mayor initiate discussions with the Ministers of Arts, Culture and Heritage around potential:

a)     for more equitable levying across the region; and

b)     for national funding for the Otago Museum recognising the significance of the Otago Museum collection.

Motion carried (TEN/2018/037)

Cr Chris Staynes withdrew from the discussion and vote.

Cr Kate Wilson responded to questions, then withdrew from the discussion and vote.

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Council:

a)     Approves an annual grant of $75,000 towards the Otago Museum's Tangata Whenua Gallery redevelopment in the 2019/20 and 2020/21 financial years.

Division

The Council voted by division with Councillors Staynes and Wilson withdrawing from the vote.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Damian Newell, Conrad Stedman, Andrew Whiley and Mayor Dave Cull (10).

Against:     Crs Mike Lord and Lee Vandervis (2).

The division was declared CARRIED by 10 votes to 2

Motion carried (TEN/2018/038)

22     Regulatory Services - Summary of Community Feedback

The report summarised the community feedback received on projects and plans related to the Regulatory Services Group, and included the following activities:

·        Building Services

·        Compliance Solutions (includes Alcohol Licensing, Animal Services and Environmental Health)

·        Parking Operations

·        Parking Services (enforcement).

There was a discussion on the building consent fee associated with retro-fitting of wall insulation.

Moved (Mayor Dave Cull/Cr Conrad Stedman):

That the Council:

a)     Notes the feedback from the community on projects and plans related to the Regulatory Services Group.

b)     Remits the building consent fee for the retrospective fitting of wall insulation.

Motion carried (TEN/2018/039)

23     Waste Management - Summary of Community Feedback

The report summarised the community feedback received on projects and plans related to the Waste Management Group and included Solid Waste and Environmental Solutions activities.

The Acting General Manager, Infrastructure and Networks (Leanne Mash) and the Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Council:

a)     Notes the feedback from the community on projects and plans related to the Waste Management Group.

Motion carried (TEN/2018/040)

24     Community and Planning - Summary of Community Feedback

The report summarised the community feedback received on projects and plans related to the Community and Planning Group, and included the following activities:

·        City development

·        Community development and events

·        Resource consents.

There was an in-depth discussion on support provided to refugees who settled in the city and additional support that Council could provide.

The General Manager Strategy and Governance (Sandy Graham) and the Manager Events and Community Development (Joy Gunn) responded to questions.

Moved (Cr Lee Vandervis/Cr Rachel Elder):

That the Council:

a)     Provides a one-off $50,000 in 2018/19 to be used for interpreter services for the Syrian refugees.

The motion was put and lost

Councillor O'Malley entered the meeting at 11.29 am.

There was a discussion on trialling of pedestrianisation of the lower Octagon and lower Stuart Street over the next two years.

The General Manager Strategy and Governance (Sandy Graham) responded to questions.

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Council:

a)      Allocates $75,000 a year to the operational Community and Planning budget in 2018/19 and 2019/20 to support pedestrianisaton trials, and associated activities in the lower Octagon and Stuart Street.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 14 votes to 1

Motion carried (TEN/2018/041)

There was a discussion on the possibility of trialling pedestrianisation of the St Clair Esplanade. 

The General Manager Strategy and Governance (Sandy Graham) and the Acting General Manager Infrastructure and Networks (Leanne Mash) spoke to the item and responded to questions.

Moved (Cr Conrad Stedman/Cr Damian Newell):

That the Council:

a)     Requests staff present to Council a report outlining options for pedestrianisation trials and associated activities for the St Clair Esplanade.

Following questioning and staff concerns, the Mayor suggested that the mover might give consideration to withdrawing the resolution and raise the matter at the appropriate Committee meeting.

Moved (Cr Conrad Stedman/Cr Aaron Hawkins):

That the Council:

Withdraws the above resolution:

Motion carried (TEN/2018/042)

The meeting adjourned at 12.29 pm and reconvened at 1.15 pm.

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Council:

a)     Allocates $95,000 from the Civic Grants budget, for three years from 2018/19 towards the provision of professional theatre in Dunedin.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 14 votes to 1

Motion carried (TEN/2018/043)

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Council:

a)  Approves an annual increase of $80,000 in the operational Community and Planning budget to support community development for migrants and refugees.

Motion carried (TEN/2018/044) Cr Vandervis recorded his vote against

Cr Aaron Hawkins withdrew from the meeting at 2.05 pm.

Moved (Cr Rachel Elder/Cr Marie Laufiso):

That the Council:

a)  Increases the grants funding for events and festivals by $50,000 per annum spread across the three contestable areas: premier ($10,000), major ($30,000), local events ($10,000).

Motion carried (TEN/2018/045)

Cr Aaron Hawkins returned to the meeting at 2.15 pm.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

b)     Notes the feedback from the community on projects and plans related to the Community and Planning Group.

Motion carried (TEN/2018/046)

25     Economic Development - Summary of Community Feedback

The report summarised the community feedback received on projects and plans related to the Economic Development Group, and included the following activities:

·        Destination Dunedin

·        Economic Development

·        Dunedin i-Site Visitor Centre (Visitor Centre).

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Council:

a)  Provides an additional $100,000 in the operational Economic Development budget in 2018/19 for new work around the future of Dunedin as a Smart City.

Motion carried (TEN/2018/047)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

b)     Notes the feedback from the community on projects and plans related to the Economic Development Group.

Motion carried (TEN/2018/048)

26     Governance and Support Services - Summary of Community Feedback

The report summarised the community feedback received on projects and plans related to the Governance and Support Services Group, and included the following activities:

·        Business Information Services (BIS)

·        Civic and Administration (including Civil Defence)

·        Corporate Leadership

·        Corporate Policy

·        Council Communications and Marketing (CCM)

·        Customer Services Agency (CSA)

·        Finance

·        Fleet Operations

·        Human Resources

·        Investment Account

·        Waipori Fund

·        Warm Dunedin.

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Council:

Remits the lease fees and associated DCC charges for active community gardens on DCC reserves.

Motion carried (TEN/2018/049)

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

a)     Notes the feedback from the community on projects and plans related to the Governance and Support Services Group.

Motion carried (TEN/2018/050)

27     Adoption of 2018/19 Fees and Charges

The schedule of fees and charges for the 2018/19 financial year was presented to the Council for adoption.  Fees and charges were presented for adoption in advance of the final 10 year plan adoption to allow Council activities sufficient time to complete necessary work prior to the schedules becoming effective on 1 July 2018.

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:

a)  Adopts the schedule of fees and charges for 2018/19 attached to the report.

Motion carried (TEN/2018/051) Cr Vandervis recorded his vote against

28     Completion of Deliberations and Decision-making

The report contained the recommendations to be taken at the completion of consideration of feedback and final decision-making on the budgets for the 10 year plan 2018-28.

These recommendations allowed the decisions and budget changes made during the deliberations by Councillors to be incorporated into a final 10 year plan document by staff.  The final 10 year plan document would then be subject to external audit processes prior to adoption by the Council on 26 June 2018.

A summary of final decision-making on feedback topics would be made available on the Council website and at service centres following the adoption of the final 10 year plan. 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

Moves the annual grant of $120,000 from 2018/19 for five years to the Predator Free Dunedin Project to start in 2019/20 for four years at $150,000 per annum.

Motion carried (TEN/2018/052) Cr Vandervis recorded his vote against

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Approves staff comments for feedback topics as shown in the consultation database (or as amended during 10 year plan decision-making) for the purposes of:

(i)  providing feedback on 10 year plan engagement and decision-making to the community;

(ii) inclusion in the final 10 year plan document as appropriate;

(iii) further follow-up or action by staff, if required.

b)     Approves the changes to draft 10 year plan budgets resolved at this meeting for inclusion in the final 10 year plan, for adoption by the Council on 26 June 2018.

Motion carried (TEN/2018/053) Cr Vandervis recorded his vote against

IN ATTENDANCE

Richard Saunders (Group Manager, Transport), Bernie Hawke (Library Services Manager), Linda Roxburgh (Mosgiel Librarian), Rachael Eaton (Acting Recreation Planning and Facilities Manager) and Angus Robertson (Parks and Recreational Planner)

1.1    Otago Neighbourhood Support Charitable Trust

Lois Scott, Otago Neighbourhood Support Charitable Trust spoke to the Board in support of their funding application.

1.2    Cheeks in Seats Charitable Trust

Ms McGowan was unable to attend the meeting.

Moved (Sarah Nitis/Joy Davis):

That the Board:

a)     Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/010)

5.1    Mosgiel-Taieri Community Board meeting - 7 February 2018

Moved (Maurice Prendergast/Cr Mike Lord):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on
7 February 2018 as a correct record.

Motion carried (MTCB/2018/011)

6       Library Activity Report

A report from Arts and Culture provided summary of the activities of the Dunedin Public Libraries for the period 1 July 2017 to 31 January 2018, with a focus on services to the Mosgiel Taieri community through the Mosgiel Library and Service Centre, as well as the Bookbus.

The Library Services Manager (Bernie Hawke) and the Mosgiel Librarian (Linda Roxburgh) spoke to the report which included the overall maintenance and upgrade requirements for the Mosgiel Library and Service Centre building.

In response to questions on the Lego Club, Ms Roxburgh advised that the club met once a week on a Friday and it was a good way to bring the younger members of the community together.

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a)     Notes the Library Activity Report

Motion carried (MTCB/2018/012)

7       3 Waters Update

It was noted that the Group Manager, 3 Waters (Tom Dyer) would be in attendance to provide an update at the Board's meeting to be held on 2 May 2018.

9       Funding Applications

A report from Civic provided a copy of the funding applications which had been received for the Mosgiel-Taieri Community Board's consideration.  It noted that all the funding applications have been received from non-profit organisations.

The report also noted that at its meeting held on 22 November 2017, the Mosgiel-Taieri Community Board agreed that $4,000.00 of its $10,000.00 Project Fund would be available for Community Grants distribution. $2,000.00 has already been allocated.

The total of the funding applications received was $4,850.00.

Joy Davis declared an interest the Saddle Hill Foundation Trust funding application and withdrew from the meeting at 12.28 pm.

Moved (Sarah Nitis/ Martin Dillon):

That the Board:

a)     Declines the funding application from the Saddle Hill Foundation Trust

Motion carried (MTCB/2018/013)

Joy Davis returned to the meeting at 12.36 pm.

Phillipa Bain declared and interest in the Cheeks in Seats Charitable Trust funding application and withdrew from the meeting at 12.37 pm.

Moved (Member Maurice Prendergast/Cr Mike Lord):

That the Board:

b)     Declines the funding application from the Cheeks in Seats Charitable Trust

Motion carried (MTCB/2018/014)

Phillipa Bain returned to the meeting at 12.40 pm.

Moved (Martin Dillon/Joy Davis):

That the Board:

c)     Declines the funding application from the Silverstream School.

d)     Grants the funding application from the Otago Neighbourhood Support Charitable Trust for $500.00.

e)     Grants the funding application from the Taieri Altrusa Club for $650.00.

f)     Grants the funding application from the Taieri Parents Centre for $850.00.

Motion carried (MTCB/2018/015)

8       Mosgiel-Taieri Community Board Action List Report

A report from Civic provided an update to the Mosgiel-Taieri Community Board Action List for the Board's consideration which included:

·          Mosgiel/State Highway 1 interchange.  There was discussion on the proposed landscape plan which included the species of plants that had been recommended for planting and New Zealand Transport Agency (NZTA) possible timeline.  The Board requested that staff advise NZTA that the Board would like the beautification of the roundabout as the first priority.

·          Cemeteries.  It was noted that a report would be presented to the Board at their 3 October 2018 meeting

·          Property.  The Board requested that the Group Manager, Property (Laura McElhone) be invited to their next meeting to provide an update on the Mosgiel Library Building and other matters relevant to the Board's area.

·          Factory Road/Puddle Alley.  The Group Manager, Transport (Richard Saunders) advised that the road would be resealed once the relocation of the water main had been completed.

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a)     Amends the Action List as appropriate.

Motion carried (MTCB/2018/016)

10     Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board's area which included:

a)     Project Fund. 

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

a)     Notes the Governance Support Officer's Report.

Motion carried (MTCB/2018/017)

11     Chairperson's Report

A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

·          Draft 10 Year Plan

·          Mosgiel Police Station

Moved (Sarah Nitis/Joy Davis):

That the Board:

a)     Notes the Chairperson's report.

b)     Authorises the Chairperson to prepare a submission to the draft Dunedin City Council's 10 Year Plan.

Motion carried (MTCB/2018/018)

12     Board Updates

Board members provided updates on activities which included

1      Mosgiel Business Association

        Sarah Nitis advised that the Mosgiel Business Association had run a successful fundraising event for the new Mosgiel Pool.

2      Proposed Taieri Aquatic Facilities

        Martin Dillon advised that the fundraising was progressing well and the Mosgiel Aquatic Facility Project Advisory Panel anticipated that a report would be presented to Council in May 2018.

5      Emergency Response Group

        Sarah Nitis commented that the next meeting was scheduled to be held in May 2018.

6      Festival of the Plain

        Joy Davis advised that the Festival of the Plain was generally a success particularly Party in the Park which had been successful and well attended.  Ms Davis commented that the AGM would be held on 16 April 2018 in the Downes Room.

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a)     Notes the updates.

Motion carried (MTCB/2018/019)

13     Board Projects

Board Members provided an update on Board projects which included:

Pride in our Place

Sarah Nitis advised that the Pride in our Place initiative had been well received by the community in particular the "Tidy up the Taieri" events and the E-Waste disposal service.  Both of these events had been well supported.  Mrs Nitis thanked all those who had participated and helped out with the events.

The Taieri Heritage Schools Project

Sarah Nitis advised that the Taieri Heritage Schools Project was being held to encourage local schools to incorporate a Taieri Heritage Topic in their curriculums in 2018.  Ms Nitis commented that it was anticipated a "Taieri Heritage in Schools" portfolio would be displayed in the Mosgiel Library.

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

a)     Notes the report.

b)     Thanks all the individuals and/or organisations involved in making the "Pride in Our Place" project a fantastic and successful event.

c)     Writes a letter of thanks to Jean Bonner of the Taieri Rural Ladies Group for her contribution to the "Pride in Our Place" project.

d)     Supports the proposal for the "Taieri Heritage in Schools 2018" project.

Motion carried (MTCB/2018/020)

14     Council Activities

Councillor Mike Lord provided an update on matters of interest to the Board which included:

·          Draft 10 Year Plan consultation;

·          Dunedin Destination Plan; and

·          Dunedin Food Charter

Moved (Cr Mike Lord/Martin Dillon):

That the Board:

a)     Notes the update.

Motion carried (MTCB/2018/021)

15     Items for consideration by the Chair

There were no items for consideration.

IN ATTENDANCE

Graham McKerracher (Communications and Marketing Manager), Bernie Hawke (Library Services Manager) and Ainslie Heather (Community Librarian – Port Chalmers),

1.1    Hemi Tamati – Skate Board Park

Esther and Hemi Tamati spoke to the Board regarding the development of a skateboard park in Port Chalmers. 

In response to a question Ms Tamati advised that the current site, at the bottom of George Street, was not that safe, and they were open to looking at other areas.  She advised that they would be prepared to fund raise for the park.

Hemi Tamati commented that as a starting point a simple halfpipe would be suitable and then the community could develop plans to continue.

They are seeking the support of the Board and some adults to assist with the project. 

A petition consisting of a 100 signatures was tabled.

1.2    Mike Broughton - Dunedin Dark Skies Group

Mike Broughton, Dunedin Dark Skies Group spoke to the Board regarding Dunedin being a Dark Skies City.  He commented on the street lights on the State Highway, which are funded by NZTA.  He advised that the lights were not suitable for a Dark Skies city.   

He asked that the Board make a submission to the City Council supporting the concept of the Dark Sky and also to NZTA to encourage them to implement the guidelines for a Dark Sky City.

1.3   Stu Debenham – Roading Issues

Mr Debenham spoke to the Board regarding State Highway 88 and advised it was an extremely dangerous road.  He said as a result of road works near Ravensbourne the man hole covers were no longer in line with the road surface and were creating major issues for vehicles using the road.

He also commented that the strapping of a load on a truck was causing concern as  they had to have 3 chains on a trailer but did not have any forward restraint stopping the load from slipping forward. 

Mr Debenham also asked for a roundabout at the intersection of Beach Street, Grey Street and Mount Street. 

Moved (Steve Walker/Trevor Johnson):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2018/011)

5.1    West Harbour Community Board meeting - 7 February 2018

Moved (Steve Walker/Trevor Johnson):

That the Board:

Confirms the minutes of the West Harbour Community Board meeting held on 7 February 2018 as a correct record.

 Motion carried (WHCB/2018/012)

6       Library Activity Report

A report from the Library Services Manager provided a summary of the activities of the Dunedin Public Libraries for the period 1 July 2017 to 31 January 2018, with a focus on services to the West Harbour community through the Port Chalmers Library and Service Centre.

Moved (Aaron Hawkins/Trevor Johnson):

That the Board:

a)     Notes the Library Activity Report

Motion carried (WHCB/2018/013)

7       Update on Predator Free Dunedin/Pest Control, Volunteer Programme, Ecological Contract and Tracks

The Biodiversity Officer and Volunteer Projects Facilitator were unable to attend the meeting.  

8       Governance Support Officer's Report

In a report the Governance Support Officer, provided an update on the project fund and action list.

Moved (Steve Walker/Trevor Johnson):

That the Board:

a)     Notes the Governance Support Officer's Report;

b)     Amends the Action List as appropriate.

Motion carried (WHCB/2018/014)

9       Board Representation and Areas of Responsibility

a)     Port Environment Liaison Committee

Ange McErlane advised that they had received a copy of the draft design for the    fishing wharf at Boiler Point, and in due course the design will be put out for public comment.

b)     Ravensdown Community Liaison Group

        Trevor Johnson advised that there was nothing to report.

c)     Keep Dunedin Beautiful

        Steve Walker thanked Rema Smith (Community Advisor) for his assistance while the Co-ordinator was away.  He advised that the Community Awards were being held on 21 May and tree planting would take place on Mothers' Day.

d)     Communications/Facebook

        Ryan Jones advised that the Facebook page had 550 likes and there had been a positive response to the Community Awards.

e)     State Highway 88 Liaison Group

        The group had not meet but a meeting would be held in the near future.

f)     Funding Applications Report Back

        Francisca Griffin advised that she had received a report back from the Heritage Festival and Samuel Gradwell.

g)     West Harbour Beautification Trust

       Steve Walker advised that they are still waiting for the commencement of stage 3 of the sycamore removal programme.  He was liaising with the Biodiversity Officer regarding this.

h)     Policing Issues

        Jan Tucker advised that there was nothing to report.

i)      Vision Port Chalmers

        In response to a question regarding the proposed new toilet the Chairperson advised that due to staff changes this had not been progressed but he was following it up.

10     Chairperson's Report

The Chairperson will provide an update on matters of interest including:

·       He had meet with Cr Hawkins and Council staff on site to discuss the future of the Sims building.  Council are looking at putting a temporary roof on the building and looking at options and costs for its future.

·      The Group Manager Transport and Gordon Tocher and himself had met onsite to discuss options to prevent the flooding of Aramoana Road.  He advised that the wall was being repaired at Waipuna Bay.

·      He had meet with Contract Manager (Gareth Jones) regarding the Borlases track.  It was suggested that the community could take this on as a project.  Francisca Griffin and Jan Tucker agreed to meet with Gareth to discuss options and lead the project.

·      Paul Allen from Civil Defence will be holding a meeting in Aramoana on 18 March to discuss Civil Defence in the area.

·      Ryan Jones advised that the Community Board Executive had changed the long service awards to a more quality award and the conference was being held in April 2019.  He advised that Cr Garey had resigned and Rachel Brown was appointed.

·      Ryan Jones also advised that he had attended the Senior Citizen's Association and had proposed a forum be held later in the year with Board members in attendance.

11     Council Activities

Cr Hawkins commented on 10 Year Plan Consultation, the Review of the Gambling & TAB Venues Policy, Local Alcohol Policy, Litter Bylaw and the Dunedin Destination Plan.

12     Notification of Items for Consideration by the Chairperson

Items notified by members were

·      Community Access Radio –Francisca Griffin

·      State Highway 88 maintenance – Request NZTA attend – Trevor Johnson

·      Developing a Community Board Pamphlet – Jan Tucker/Ange McErlane

·      Pride in Our Place – Jan Tucker

·      Development of Skateboard Park –The Chairperson will contact the submitters to discuss the project.

IN ATTENDANCE

Adrian Blair, Group Manager Customer and Regulatory Services

Moved (Chairperson Scott Weatherall/Leanne Stenhouse):

That the Board:

a)     Updates the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/014)

5.1    Saddle Hill Community Board meeting - 15 February 2018

Moved (Chairperson Scott Weatherall/Cr Conrad Stedman):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 15 February 2018 as a correct record.

 Motion carried (SHCB/2018/015)

6       Saddle Hill Community Board Action List

A report from Civic provided an update on the Saddle Hill Community Board Action Lists.

Moved (Chairperson Scott Weatherall/Paul Weir):

That the Board:

a)     Amends the Action List as appropriate.

Motion carried (SHCB/2018/016)

7       Governance Support Officer's Report

A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board's area including:

·       Discretionary Fund – it was agreed that a BBQ, funded from the discretionary fund would be provided for the Dunedin City Council/Community Board 10 Year Plan Pop up discussions to be held at Fresh Choice, Green Island on 6 April.

·       The Board agreed they would like to hold another Civil Defence Event such as the one that had been held in November 2012.  Keith McFadyen and Paul Weir will investigate further and report back to the next meeting.

·       There was a discussion on funding the proposed mural at the Fairplay Street playground out of the discretionary fund.  Peter Gouverneur will discuss the mural with Keep Dunedin Beautiful representatives.

·       Correspondence – the Board agreed to endorse the letter of support to the Community Facilities Panel.

·       Youth Ambassador Award.

Moved (Keith McFadyen/Paul Weir):

That the Board:

a)     Notes the Governance Support Officer's Report

b)     Endorses the letter of support for The Greater Green Island Recreational Area to the Community Facilities Panel.

c)     Approves funding of the proposed mural at the Fairplay Street playground from the discretionary fund if required with the cost to be confirmed at the next meeting.

Motion carried (SHCB/2018/017)

8       Board Updates and Projects

Board members provided updates on activities as follows:

·       Keep Dunedin Beautiful – Paul Gouverneur provided an update on Keep Dunedin Beautiful.

·       Greater Green Island – Leanne Stenhouse commented on activities of Greater Green Island including funding for the proposed new playground and the installation of the new roundabouts.

·       Youth Ambassador Award – Christina McBratney advised that information on the Youth Ambassador Award had been circulated to high schools and posters would be distributed.  Any applicants would be required to present to the next meeting.

·       Community Meetings – there had been no community meetings.

·       Toy Box Project – Brighton Beach.  The Green Island Shed provided a quotation to build the toy box.  It was agreed that Paul Weir would purchase appropriate toys to be funded from the discretionary fund.

Moved (Chairperson Scott Weatherall/Christina McBratney):

That the Board:

a)     Approves the quotation of $450.00 from The Green Island Shed for the supply of the Toy Box for the Brighton Toy Box project.

b)     Approves the purchase of up to $200.00 for toys for the Brighton Toy Box out of the discretionary fund.

Motion carried (SHCB/2018/018)

Moved (Chairperson Scott Weatherall/Peter Gouverneur):

That the Board:

a)     Notes the updates

Motion carried (SHCB/2018/019)

9       Chairperson's Report

The Chairperson (Scott Weatherall) provided a verbal update on matters of interest including:

·       Community Work - The Chair asked for suggestions for work to be undertaken by a community worker.

·       Pony Club – The Chair acknowledged the work Council staff had undertaken to try to find a resolution for the Saddleview Pony Club.  It was suggested that the land below the Walton Park track may be suitable and would be discussed with staff.

·       Freedom Camping

·       Fairfield School – The school was currently improving their car parking facilities, once completed the Council would look at other safety features in the area.

·       Neighbours Day – The Waldronville Neighbours Day would be held at the Delta Drive playground.  The different types of suitable entertainment was discussed including any health and safety requirements.  It was agreed that Leanne Stenhouse and Christina McBratney would source appropriate entertainment for the day to be funded from the discretionary fund.

·       Coastal Erosion – Staff would be invited to the next meeting to discuss onsite meetings which were due to be held.

·       Meetings – The Chair advised that he was due to attend a meeting with the Minister of Broadcasting, Communications and Digital Media and Government Digital Services to discuss ultra fast broadband for the Ocean View and Chain Hill/Saddle Hill areas and invited other members to attend if interested.  He spoke of the quarterly meeting with the Mayor and senior staff and commented on discussions held.

·       Resident Satisfaction Survey – there was a discussion on the possibility of undertaking a Resident Satisfaction Survey.

Moved (Keith McFadyen/Christina McBratney):

That the Board:

a)     Approves Leanne Stenhouse and Christina McBratney to source entertainment for the Waldronville Neighbours Day at a cost of up to $750.00 to be funded from the discretionary fund.

Motion carried (SHCB/2018/020)

Moved (Chairperson Scott Weatherall/Cr Conrad Stedman):

That the Board:

a)     Notes the report.

Motion carried (SHCB/2018/021)

10     Council Activities

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest including:

·       Gambling and TAB Policy Hearing – Cr Stedman advised that a report would be presented to the next Council meeting.

·       Ten Year Plan

·       Ed Sheeran Mural

·       Council meeting was scheduled for the next week

Moved (Cr Conrad Stedman/Keith McFadyen):

That the Board:

a)     Notes the report.

Motion carried (SHCB/2018/022)

11     Items for Consideration by the Chair

It was noted that the next Saddle Hill Community Board meeting scheduled for 3 May 2018 would be held in the Edinburgh Room.