Minutes of Council - 29 May 2018

Council

MINUTES

Confirmed minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 29 May 2018, commencing at 1.00 pm

PRESENT

Mayor	Mayor Dave Cull
Deputy Mayor	Cr Chris Staynes
Members	Cr David Benson-Pope	Cr Rachel Elder
	Cr Christine Garey	Cr Aaron Hawkins
	Cr Marie Laufiso	Cr Mike Lord
	Cr Damian Newell	Cr Andrew Whiley
	Cr Kate Wilson

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Community Services), Graham McKerracher (Manager, Council Communications and Marketing), Dave Tombs (General Manager Finance and Commercial), Sharon Bodeker (Team Leader Civic), Nicola Pinfold (Group Manager Community and Planning), Kristy Rusher (Chief Legal Officer), Joy Gunn (Manager Events and Community Development) and Nick Orbell (Community Advisor)

Governance Support Officer Lynne Adamson

1 Opening

Phra Tikkhi, Buddhist Community, opened the meeting with a prayer.

2 Public Forum

2.1 Fluoride in Dunedin and Mosgiel Water Supplies

Bruce Spittle addressed the meeting concerning fluoride in the Dunedin and Mosgiel Water Supplies.

3 Apologies

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Accepts the apologies from Councillors Doug Hall, Jim O'Malley, Conrad Stedman and Lee Vandervis.

Motion carried (CNL/2018/068)

4 Confirmation of agenda

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the agenda with the following alteration:

- In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (CNL/2018/069)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/070)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a) Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2018/071)

6 Confirmation of Minutes

6.1 Ordinary Council meeting - 1 May 2018

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 1 May 2018 as a correct record.

Motion carried (CNL/2018/072)

Minutes of Committees

7 Infrastructure Services and Networks Committee - 16 April 2018

Moved (Cr Kate Wilson/Cr Marie Laufiso):

That the Council:

Confirms the minutes of the Infrastructure Services and Networks Committee held on 16 April 2018 as a correct record.

Motion carried (CNL/2018/073)

8 Planning and Environment Committee - 17 April 2018

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Council:

a) Notes the minutes of the Planning and Environment Committee meeting held on 17 April 2018.

Motion carried (CNL/2018/074)

9 Ten Year Plan Deliberations – 14-16 May 2018

Moved (Mayor Dave Cull/Cr Christine Garey):

That the Council:

a) Confirms the public part of the minutes of the Council Ten Year Plan Deliberations meeting held on 14-16 May 2018.

b) Takes Part C items of the minutes of the Council Ten Year Plan Deliberations meeting held on 14-16 May 2018 in the non-public part of the meeting.

Motion carried (CNL/2018/075)

Minutes of Community Boards

10 Mosgiel-Taieri Community Board - 14 March 2018

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a) Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 14 March 2018.

Motion carried (CNL/2018/076)

11 West Harbour Community Board - 14 March 2018

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a) Notes the minutes of the West Harbour Community Board meeting held on 14 March 2018.

Motion carried (CNL/2018/077)

12 Saddle Hill Community Board - 15 March 2018

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a) Notes the minutes of the Saddle Hill Community Board meeting held on 15 March 2018.

Motion carried (CNL/2018/078)

Reports

13 Criteria for Place-Based Community Grants
	A report from Community and Planning explained the development and consultation undertaken and sought Council approval for the proposed criteria for the new Place-Based Community Grants scheme of $300,000 per year which had been approved within the 10 year plan.
	The Manager Events and Community Development (Joy Gunn) and Community Advisor (Nick Orbell) spoke to the report and responded to questions.
	Moved (Cr Aaron Hawkins/Cr Damian Newell): That the Council: a) Approves the criteria for the Place-Based Community Grants Scheme and adopts these with effect from 1 July 2018. Motion carried (CNL/2018/079)

14 Aurora Energy Limited - Draft Statement of Intent
	A report from Dunedin City Holdings Ltd summarised amendments made to the draft Statement of Intent of Aurora Energy Ltd, and a supporting draft Policy, for noting by Council.
	The General Manager Finance and Commercial (Dave Tombs) spoke to the report.
	Moved (Cr Mike Lord/Cr Damian Newell): That the Council: a) Notes the amendment to the draft Statement of Intent of Aurora Energy Ltd, and the supporting draft Information Disclosure Policy. Motion carried (CNL/2018/080)

15 Submission to the Otago Regional Council Long Term Plan

A report from Civic advised that the Otago Regional Council (ORC) had released its Long Term Plan consultation document "For Our Future", with submissions closing on 11 May 2018.

The Team Leader Civic (Sharon Bodeker) spoke to the report and noted that Council gave consideration to items that could be included in a submission to the ORC at its meeting on 1 May 2018. A full submission had been drafted and circulated via email to all Councillors, inviting feedback. The submission was then finalised and submitted to the ORC .

Cr Staynes presented the submission and provided an update on matters discussed. Cr Staynes advised that he had commented on the impact of bus services with the increased pedestrianisation of the centre city and requested a costing of a centre city loop bus previously asked for, be actioned.

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Council:

a) Notes the submission made to the Otago Regional Council on its 2018-2028 Long Term Plan consultation document.

Motion carried (CNL/2018/081)

16 Councillor Appointment to District Licensing Committee

Crs Wilson, Staynes and Lord withdrew from this item.

Cr Hawkins left the meeting at 1.25 pm.

A report from Civic advised that in May 2017 Cr Stedman had been appointed as a member of the District Licensing Committee (DLC) but due to work commitments had recently resigned.

Expressions of interest from Councillors were sought and Cr Lord, Cr Vandervis and Cr Hawkins had expressed interest in the appointment.

Moved (Cr David Benson-Pope/Cr Andrew Whiley):

That the Council:

a) Appoints Councillors Lee Vandervis, Mike Lord and Aaron Hawkins as Council representatives to the District Licensing Committee for a term of five years, or until they cease to be a Dunedin City Councillor, whichever is earlier.

Motion carried (CNL/2018/082)

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 1 May 2018 - Public Excluded	S7(2)(j) The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage. S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C2 Ten Year Plan Hearings/Deliberations - 14 May 2018 - Public Excluded		S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C3 Dunedin Waterfront Vision	S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C4 Civic Financial Services Limited - Annual General Meeting	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C5 Contract Matter	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

The meeting moved into confidential at 1.25 pm and concluded at 2.28 pm.