Finance and Council Controlled Organisations Committee

CONFIRMED MINUTES

 

Confirmed Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 22 May 2018, commencing at 4.35 pm

 

PRESENT

 

Chairperson

Mike Lord

 

Deputy Chairperson

 

 

Members

David Benson-Pope

Dave Cull

 

Rachel Elder

Christine Garey

 

Aaron Hawkins

Marie Laufiso

 

Damian Newell

Jim O'Malley

 

Chris Staynes

 

 

 

Andrew Whiley

 

Kate Wilson

 

 

 

IN ATTENDANCE

Dave Tombs (General Manager Finance and Commercial),  Nicola Pinfold (Group Manager Community and Planning), Dan Windwood (Policy Planner, Heritage), Gavin Logie (Financial Controller) and Lawrie Warwood (Financial Analyst)

 

Governance Support Officer       Jennifer Lapham

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

Apologies were received from Crs Hall, Stedman and Vandervis.

 

It was moved (Chairperson Mike Lord/Cr Aaron Hawkins)

 

That the apologies from Crs Hall Stedman and Vandervis be accepted.

 

Motion carried

 

 

 

 

3       Confirmation of agenda

 

 

Moved (Chairperson Mike Lord/Cr Aaron Hawkins):

That the Committee:

 

Confirms the agenda with the following alteration

 

In regard to Standing Order 21.1, Options C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (FCCO/2018/006)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson Mike Lord/Cr Chris Staynes):

That the Committee:

 

a)     Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2018/007)

Part A Reports

5       Heritage Rates Relief 2017-18

 

In a report from Planning the Heritage Planner advised that the report provided recommendations on applications for rates relief for six earthquake strengthening and re-use projects. 

Four of the applications meet the purpose of the Contestable Fund for Rates Relief for Heritage Buildings policy, which offers relief as an incentive for restoration and upgrade, and recognises the investment in seismic, fire, and other upgrades on heritage buildings. 

Two of the applications meet the purpose of the Contestable Fund for Rates Relief for the Comprehensive Reuse of Heritage Buildings policy, which offers temporary relief where investment in heritage buildings result in a substantial increase in the value of the building.

 

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

a)     Grants 100% rates relief (based on the general rate amount of $4,921.61) for two years for the earthquake strengthening and restoration of 52 Tennyson Street from the Contestable Fund for Rates Relief for Heritage Buildings.

b)     Grants 100% rates relief (based on the general rate amount of $11,510.02) for one year for the design and construction of a replica boundary wall and railings for Dunedin Prison from the Contestable Fund for Rates Relief for Heritage Buildings.

c)     Grants 100% rates relief for three years (based on general rate amount of $5,122.32) for the earthquake strengthening, fire safety improvements and façade restoration of 192 Princes Street from the Contestable Fund for Rates Relief for Heritage Buildings.

d)     Grants 100% rates relief for three years (based on general rate amount of $7,328.98) for the earthquake strengthening and façade restoration of 50 Dundas Street from the Contestable Fund for Rates Relief for Heritage Buildings.

e)     Grants a rates freeze for two years upon completion of the conversion of the ground and first floors of 8 Stafford Street from storage to a start-up hub and associated uses from the Contestable Fund for Rates Relief for the Comprehensive Reuse of Heritage Buildings.

f)     Grants a rates freeze for two years upon completion of the conversion of the upper floors of 77 Stuart Street from offices to a hotel from the Contestable Fund for Rates Relief for the Comprehensive Reuse of Heritage Buildings.

Motion carried (FCCO/2018/008)

 

6       Financial Result - Period Ended 31 March 2018

 

In a report from Finance the Financial Analyst provided the financial results for the period ended 31 March 2018 and the financial position as at that date.

 

 

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

 

a)     Notes the Financial Performance for the period ended 31 March 2018 and the Financial Position as at 31 March 2018.

Motion carried (FCCO/2018/009)

 

7       Waipori Fund - Quarter Ending March 2018

 

In a report from Finance the Treasury Manager provided a report from Dunedin City Treasury Limited on the results of the Waipori Fund for the quarter ending 31 March 2018.

 

Moved (Cr Andrew Whiley/Cr Damian Newell):

That the Committee:

 

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 31 March 2018.

Motion carried (FCCO/2018/010)

 

 

 

8       Items for Consideration by the Chair

 

There were no items notified for consideration.

 

 

 

 

 

 

The meeting concluded at 4.47pm. .

 

 

 

 

 

 

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C H A I R P E R S O N