Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 14 March 2018, commencing at 12.04 pm

PRESENT

Chairperson	Sarah Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Martin Dillon
	Cr Mike Lord	Maurice Prendergast

IN ATTENDANCE

Richard Saunders (Group Manager, Transport), Bernie Hawke (Library Services Manager), Linda Roxburgh (Mosgiel Librarian), Rachael Eaton (Acting Recreation Planning and Facilities Manager) and Angus Robertson (Parks and Recreational Planner)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Otago Neighbourhood Support Charitable Trust

Lois Scott, Otago Neighbourhood Support Charitable Trust spoke to the Board in support of their funding application.

1.2 Cheeks in Seats Charitable Trust

Ms McGowan was unable to attend the meeting.

2 Apologies

An apology was received from Dean McAlwee.

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

Accepts the apology from Dean McAlwee.

Motion carried

3 Confirmation of agenda

Moved (Cr Mike Lord/ Martin Dillon):

That the Board:

Confirms the agenda with the following alterations:

Item 8 – Library Action Report to be taken at an appropriate time in the meeting following the arrival of staff; and

Item 7 – 3 Waters Update to be re-scheduled for the Board's meeting to be held on 2 May 2018.

Motion carried (MTCB/2018/009)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Joy Davis declared an interest in the Saddle Hill Foundation Trust funding application.

Phillipa Bain declared an interest in the Cheeks in Seats Charitable Trust funding application.

Moved (Sarah Nitis/Joy Davis):

That the Board:

a) Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/010)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 7 February 2018

Moved (Maurice Prendergast/Cr Mike Lord):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on
7 February 2018 as a correct record.

Motion carried (MTCB/2018/011)

Part A Reports

6 Library Activity Report

A report from Arts and Culture provided summary of the activities of the Dunedin Public Libraries for the period 1 July 2017 to 31 January 2018, with a focus on services to the Mosgiel Taieri community through the Mosgiel Library and Service Centre, as well as the Bookbus.

The Library Services Manager (Bernie Hawke) and the Mosgiel Librarian (Linda Roxburgh) spoke to the report which included the overall maintenance and upgrade requirements for the Mosgiel Library and Service Centre building.

In response to questions on the Lego Club, Ms Roxburgh advised that the club met once a week on a Friday and it was a good way to bring the younger members of the community together.

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a) Notes the Library Activity Report

Motion carried (MTCB/2018/012)

7 3 Waters Update

It was noted that the Group Manager, 3 Waters (Tom Dyer) would be in attendance to provide an update at the Board's meeting to be held on 2 May 2018.

9 Funding Applications
	A report from Civic provided a copy of the funding applications which had been received for the Mosgiel-Taieri Community Board's consideration. It noted that all the funding applications have been received from non-profit organisations. The report also noted that at its meeting held on 22 November 2017, the Mosgiel-Taieri Community Board agreed that $4,000.00 of its $10,000.00 Project Fund would be available for Community Grants distribution. $2,000.00 has already been allocated. The total of the funding applications received was $4,850.00.
	Joy Davis declared an interest the Saddle Hill Foundation Trust funding application and withdrew from the meeting at 12.28 pm.
	Moved (Sarah Nitis/ Martin Dillon): That the Board: a) Declines the funding application from the Saddle Hill Foundation Trust .Motion carried (MTCB/2018/013)
	Joy Davis returned to the meeting at 12.36 pm. Phillipa Bain declared and interest in the Cheeks in Seats Charitable Trust funding application and withdrew from the meeting at 12.37 pm.
	Moved (Member Maurice Prendergast/Cr Mike Lord): That the Board: b) Declines the funding application from the Cheeks in Seats Charitable Trust Motion carried (MTCB/2018/014)
	Phillipa Bain returned to the meeting at 12.40 pm.
	Moved (Martin Dillon/Joy Davis): That the Board: c) Declines the funding application from the Silverstream School. d) Grants the funding application from the Otago Neighbourhood Support Charitable Trust for $500.00. e) Grants the funding application from the Taieri Altrusa Club for $650.00. f) Grants the funding application from the Taieri Parents Centre for $850.00. Motion carried (MTCB/2018/015)

8 Mosgiel-Taieri Community Board Action List Report

A report from Civic provided an update to the Mosgiel-Taieri Community Board Action List for the Board's consideration which included:

· Mosgiel/State Highway 1 interchange. There was discussion on the proposed landscape plan which included the species of plants that had been recommended for planting and New Zealand Transport Agency (NZTA) possible timeline. The Board requested that staff advise NZTA that the Board would like the beautification of the roundabout as the first priority.

· Cemeteries. It was noted that a report would be presented to the Board at their 3 October 2018 meeting

· Property. The Board requested that the Group Manager, Property (Laura McElhone) be invited to their next meeting to provide an update on the Mosgiel Library Building and other matters relevant to the Board's area.

· Factory Road/Puddle Alley. The Group Manager, Transport (Richard Saunders) advised that the road would be resealed once the relocation of the water main had been completed.

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a) Amends the Action List as appropriate.

Motion carried (MTCB/2018/016)

10 Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board's area which included:

a) Project Fund.

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

a) Notes the Governance Support Officer's Report.

Motion carried (MTCB/2018/017)

11 Chairperson's Report

A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

· Draft 10 Year Plan

· Mosgiel Police Station

Moved (Sarah Nitis/Joy Davis):

That the Board:

a) Notes the Chairperson's report.

b) Authorises the Chairperson to prepare a submission to the draft Dunedin City Council's 10 Year Plan.

Motion carried (MTCB/2018/018)

12 Board Updates

Board members provided updates on activities which included

1 Mosgiel Business Association

Sarah Nitis advised that the Mosgiel Business Association had run a successful fundraising event for the new Mosgiel Pool.

2 Proposed Taieri Aquatic Facilities

Martin Dillon advised that the fundraising was progressing well and the Mosgiel Aquatic Facility Project Advisory Panel anticipated that a report would be presented to Council in May 2018.

5 Emergency Response Group

Sarah Nitis commented that the next meeting was scheduled to be held in May 2018.

6 Festival of the Plain

Joy Davis advised that the Festival of the Plain was generally a success particularly Party in the Park which had been successful and well attended. Ms Davis commented that the AGM would be held on 16 April 2018 in the Downes Room.

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a) Notes the updates.

Motion carried (MTCB/2018/019)

13 Board Projects

Board Members provided an update on Board projects which included:

Pride in our Place

Sarah Nitis advised that the Pride in our Place initiative had been well received by the community in particular the "Tidy up the Taieri" events and the E-Waste disposal service. Both of these events had been well supported. Mrs Nitis thanked all those who had participated and helped out with the events.

The Taieri Heritage Schools Project

Sarah Nitis advised that the Taieri Heritage Schools Project was being held to encourage local schools to incorporate a Taieri Heritage Topic in their curriculums in 2018. Ms Nitis commented that it was anticipated a "Taieri Heritage in Schools" portfolio would be displayed in the Mosgiel Library.

Moved (Sarah Nitis/Maurice Prendergast):

That the Board:

a) Notes the report.

b) Thanks all the individuals and/or organisations involved in making the "Pride in Our Place" project a fantastic and successful event.

c) Writes a letter of thanks to Jean Bonner of the Taieri Rural Ladies Group for her contribution to the "Pride in Our Place" project.

d) Supports the proposal for the "Taieri Heritage in Schools 2018" project.

Motion carried (MTCB/2018/020)

14 Council Activities

Councillor Mike Lord provided an update on matters of interest to the Board which included:

· Draft 10 Year Plan consultation;

· Dunedin Destination Plan; and

· Dunedin Food Charter

Moved (Cr Mike Lord/Martin Dillon):

That the Board:

a) Notes the update.

Motion carried (MTCB/2018/021)

15 Items for consideration by the Chair

There were no items for consideration.

The meeting concluded at 2.30 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

2 May 2018

Enterprise Dunedin Update

Department: Enterprise Dunedin

EXECUTIVE SUMMARY

1 Enterprise Dunedin have been invited by Community Board Chairs to attend the April round of Community Board meetings.

2 Staff will provide updates on Enterprise Dunedin activity including film, GigCity and Rural Broadband

RECOMMENDATIONS

That the Board:

a) Notes the Enterprise Dunedin April 2018 update.

DISCUSSION

3 The intention is to provide Community Boards with an update on Enterprise Dunedin activities and projects under the 2013-23 Economic Development Strategy as well discuss any ideas and feedback which board members may have.

4 The Economic Development Programme Manager will be in attendance along with Enterprise Dunedin coordinators:

a) Film Dunedin activities;

b) Rural Broadband Initiative & GigCity Dunedin

Signatories

Author:	Lesley Marriott - GigCity Project Coordinator
Authoriser:	Fraser Liggett - Economic Development Programme Manager

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

Sustainability

As an update, there are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

No risks have been identified.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Mosgiel-Taieri Community Board

2 May 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:

a) Project Fund

b) Gambling and TAB Venue Policy Update

c) Outwards Correspondence

d) Inwards Correspondence

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report;

Project Fund

2 $3,975.00 remains in the Project Fund in the 2017/2018 year. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
30 August 2017	$250.00	Saurian (band)
30 August 2017	$1,000.00	Mosgiel-Taieri Community Patrol
30 August 2017	$750.00	Taieri Dramatic Society
4 October 2017	$395.00	Taieri over the Tea Leaves events for 2017/18 financial year
7 February 2018	$30.00	Stickers for Board pamphlets
7 February 2018	$1,600.00	Up to this amount has been allocated for the Board's "Pride in our Place" project
14 March 2018	$850.00	Taieri Parents Centre
14 March 2018	$650.00	Taieri Altrusa Club
14 March 2018	$500.00	Otago Neighbourhood Support Charitable Trust
Total	$6,025.00

Gambling and TAB Venue Policy Update

3 On 20 March 2018, Council approved the Gambling and TAB Venue Policy which is attached for your information (attachment A).

4 In summary, the Policy defines the parameters that guide gambling venues, and gaming machines within the Dunedin City Council area. The purpose of the Gambling and TAB Venue Policy is to minimise the harm caused by gambling in Dunedin communities. The Policy is required by law and the Dunedin Policy does not allow new non-casino gambling or "pokie" machine venues and gambling machines within the DCC area. Relocation of gambling venues is permitted only in exceptional circumstances, as set out in the Policy. The Policy does not affect existing gambling venues.

5 The Department of Internal Affairs is the licensing authority and is responsible for the granting or refusal of gambling licences.

Outwards Correspondence

6 A letter of thanks to Jean Bonner (attachment B).

Inwards Correspondence

7 Grant Feedback form received from the Otago Neighbourhood Support Charitable Trust (Attachment C).

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Gambling and TAB Venue Policy	32
b	Letter to Jean Bonner	35
c	Otago Neighbourhood Support Charitable Trust Grant feedback form	36

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
a	Mosgiel-Taieri Community Board Members' Register of Interest	7

	Title	Page
A	Minutes of Mosgiel-Taieri Community Board meeting held on 14 March 2018	10

	Title	Page
a	Mosgiel-Taieri Community Board Action List	24

	Title	Page
a	Mosgiel-Taieri Communty Board Chair's Report	39

	Title	Page
a	Community and Engagenent Activities Report	51