Otago Peninsula Community Board
MINUTES
Unconfirmed minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 24 May 2018, commencing at 10.05 am
PRESENT
Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Graham McArthur |
Christine Neill |
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Edna Stevenson |
Cr Andrew Whiley |
IN ATTENDANCE |
Richard Saunders (Group Manager Transport) and Robert West (Group Manager Parks and Recreation) |
Governance Support Officer Pam Jordan
Edna Stevenson opened the meeting with a reflection.
There was no Public Forum.
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Moved (Chairperson Paul Pope/Christine Neill): That the Board:
Accepts the apology from Lox Kellas.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Chairperson Paul Pope/Edna Stevenson): That the Board:
a) Notes the Elected Members' Interest Register attached as Attachment A of the report; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (OPCB/2018/024) |
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Moved (Chairperson Paul Pope/Graham McArthur): That the Board:
Confirms the minutes of the Otago Peninsula Community Board meeting held on 19 April 2018 as a correct record.
Motion carried (OPCB/2018/025) |
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The report informed the Otago Peninsula Community Board of activities relevant to the Board area including: a) Project Fund b) Action Lists. |
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The Board considered a report from Wild Dunedin on the expenditure of the $1,000.00 grant from the Board towards the visit of a group from "Backyard Kiwi" to participate in the 2018 Wild Dunedin Festival. Board members considered that this was a successful initiative and noted the session was well-attended and provided an interesting perspective.
Hoani Langsbury entered the meeting at 10.11 am.
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The Chairperson suggested that the Board should make donations to local community groups from the remaining amount left in the Board's Project Fund for the current financial year.
There was discussion on local projects that would benefit from a Board donation.
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Moved (Chairperson Paul Pope/Christine Neill): That the Board: Makes the following donations from its Project Fund:
Motion carried (OPCB/2018/026)
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Consideration was given to the Action Lists.
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Parks and Recreation
The Group Manager Parks and Recreation commented on equipment purchase and his desire to have a more robust system in future for playground upgrades.
The Board was pleased to see that work had started on the Portobello Domain building.
The Chairperson asked for the subject of tracks to be left on the Action List and noted that he had spoken on these at the Ten Year Plan hearings.
There was discussion on how to re-engage with the community over the Tomahawk School.
Consideration was given to the best means of achieving additional public toilet facilities across the Peninsula. The Group Manager Parks and Recreation advised that staff were currently examining and prioritising requests for such assets across the city.
Plans for Te Rauone were now going to the consultation phase with a public workshop to be held at Ōtākou Marae.
Graham McArthur and Robert West were asked to investigate the costs of various types of barbecue for public use.
The freedom camping enforcement contract had been extended into the autumn as numbers of campers were still reasonably high. There was discussion on areas where people could camp and it was considered it might be useful to have a discussion with the Department of Conservation about camping and the portaloos they had installed at some sites. It was suggested that there was a lack of signage about camping on the Peninsula but the Group Manager commented that online information on the apps used by most freedom campers was very clear. He would pass on the feedback and staff would work to improve information at the end of the season. The Chairperson suggested working with the University's Tourism Department. He also considered that the Board's discussion should wait until after the post-season freedom camping review.
The Chairperson raised the matter of overhanging trees on Portobello Road and the need for a plan to deal with them, given the number of trucks using the road at present.
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Transport
Highcliff Road signage would be completed prior to the next tourist season.
The General Manager Transport provided an update on Highcliff Road slip repairs.
The Peninsula Connection project was making good progress. Newsletters were being distributed in addition to weekly updates. There was discussion on the best means of distribution. The Chairperson advised that the updates could be distributed with the next Portobello newsletter. He had also spoken to Fulton Hogan about including specific information in the newsletter.
A meeting had been held with Portobello businesses and good feedback had been received, which the designers had taken on board, and they would deal with issues of traffic speed when entering the town.
The Policy Planner (Heritage) would be asked to look at interpretive signage for the boardwalk near Wellers Rock.
It had been established that a bus stop at Marne Street underneath the cliff would not be safe. The Chairperson commented on the presentation that had been made to the Otago Regional Council by residents the previous week, and the need to push for an alternative bus route.
A number of items on the list had been completed and would be deleted from the list. Other minor projects were awaiting the availability of contractors.
The Board wished to see a planting plan for the retaining wall at Broad Bay and the Chairperson also commented that weeds needed to be sprayed.
Edna Stevenson would follow up the emails received about Conway Street drainage. Richard Saunders would check with 3 Waters staff about design.
The Chairperson asked the Group Manager Transport to provide a paragraph about responsibility for vegetation overhanging roads and footpaths that he could include in the Portobello newsletter.
Hoani Langsbury was asked to deal with an issue of water in back yards at Ōtākou.
Christine Neill reported that a good job had been done regarding the Tidewater Drive drainage issue and it was agreed that she would liaise with staff over additional work that could be done to improve the situation.
It was suggested that a sandbag facility needed to be made available to residents for use during future severe weather incidents.
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Moved (Chairperson Paul Pope/Edna Stevenson): That the Board:
a) Notes the Governance Support Officer's Report; b) Approves expenditure of $82.61 on flowers. c) Notes the funding expenditure report from Wild Dunedin. d) Amends the Action Lists as appropriate. |
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a) Keep Dunedin Beautiful Graham McArthur reported that work on painting the bus shelter was almost complete.
b) Rural Roads Maintenance was being carried out. There was still some flooding in low-lying areas during rain.
c) Business Directory Paul Pope and Christine Neill were still to meet about this.
d) Emergency Response Plan Lox Kellas would deal with this following his return from leave.
e) Members' Area Updates Edna Stevenson reported that parking was becoming an issue at the Macandrew Bay store as people going to the café and beach were parking on P5 spaces. The Group Manager Transport said that he would look at improving signage.
Board members and the local community were pleased about the development planned for Te Rauone Beach and Reserve.
Christine Neill observed that increased truck movements on the Back Bays roads did not seem to be causing too much inconvenience.
Hoani Langsbury noted that the Wellers Rock pothole and Tidewater Drive culvert had been dealt with.
Graham McArthur mentioned seal issues at Broad Bay, which the Group Manager Transport would convey to staff.
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It was agreed that the annual morning tea with local tourism operators would be held on Wednesday, 5 September 2018 at 10.00 am. The Group Manager Transport would attend to talk about the Peninsula Connection project. |
The meeting concluded at 12.00 noon.
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CHAIRPERSON