Agenda of Saddle Hill Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

Date: Thursday 3 May 2018

Time: 3.30 pm

Venue: Edinburgh Room, Municipal Chambers,

The Octagon, Dunedin

Sue Bidrose

Chief Executive Officer

Saddle Hill Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Scott Weatherall
Deputy Chairperson	Leanne Stenhouse
Members	Peter Gouverneur	Christina McBratney
	Keith McFadyen	Cr Conrad Stedman
	Paul Weir

Senior Officer Adrian Blair, Group Manager Customer and Regulatory Services

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Saddle Hill Community Board

UNCONFIRMED MINUTES

Unconfirmed Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Island Park Golf Course Clubrooms, Brighton Road, Waldronville on Thursday 15 March 2018, commencing at 3.30 pm

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Leanne Stenhouse
Members	Peter Gouverneur	Christina McBratney
	Keith McFadyen	Cr Conrad Stedman
	Paul Weir

IN ATTENDANCE

Adrian Blair, Group Manager Customer and Regulatory Services

Governance Support Officer Lynne Adamson

1 Public Forum

Warren Voight – Fairfield

Mr Voight outlined concerns he had raised in an email to the Board which he acknowledged were currently being actioned by staff.

These included:

· Fairplay Street Speed - Mr Voight expressed concern with motorists speeding and requested the consideration of speed bumps.

· Main Road speed limit at Sunnyvale – Mr Voight suggested a reduction of the speed limit past the entrance to the Sunnyvale Sports Complex from 70 km/h to 50km/h.

· Fairplay Street – Mr Voight requested maintenance of the trees at the playground to include pruning, and the lawns at the Council flats are mowed on a regular basis.

During discussion Cr Stedman entered the meeting at 3.32 pm, Christina McBratney at 3.33 pm and Keith McFadyen at 3.40 pm.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (SHCB/2018/013)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Scott Weatherall advised that he was now an Executive Member of the Dunedin Marine Search and Rescue and Leanne Stenhouse advised that she was no long involved in the Brighton Ocean View Playgroup, Little Rock Preschool and Let’s Go Fitness and requested the Interest Register be updated to reflect the changes.

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a) Updates the Elected Members' Interest Register.

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/014)

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 15 February 2018

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 15 February 2018 as a correct record.

Motion carried (SHCB/2018/015)

Part A Reports

6 Saddle Hill Community Board Action List

A report from Civic provided an update on the Saddle Hill Community Board Action Lists.

Moved (Scott Weatherall/Paul Weir):

That the Board:

a) Amends the Action List as appropriate.

Motion carried (SHCB/2018/016)

7 Governance Support Officer's Report

A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board's area including:

· Discretionary Fund – it was agreed that a BBQ, funded from the discretionary fund would be provided for the Dunedin City Council/Community Board 10 Year Plan Pop up discussions to be held at Fresh Choice, Green Island on 6 April.

· The Board agreed they would like to hold another Civil Defence Event such as the one that had been held in November 2012. Keith McFadyen and Paul Weir will investigate further and report back to the next meeting.

· There was a discussion on funding the proposed mural at the Fairplay Street playground out of the discretionary fund. Peter Gouverneur will discuss the mural with Keep Dunedin Beautiful representatives.

· Correspondence – the Board agreed to endorse the letter of support to the Community Facilities Panel.

· Youth Ambassador Award.

Moved (Keith McFadyen/Paul Weir):

That the Board:

a) Notes the Governance Support Officer's Report

b) Endorses the letter of support for The Greater Green Island Recreational Area to the Community Facilities Panel.

c) Approves funding of the proposed mural at the Fairplay Street playground from the discretionary fund if required with the cost to be confirmed at the next meeting.

Motion carried (SHCB/2018/017)

8 Board Updates and Projects
	Board members provided updates on activities as follows: · Keep Dunedin Beautiful – Paul Gouverneur provided an update on Keep Dunedin Beautiful. · Greater Green Island – Leanne Stenhouse commented on activities of Greater Green Island including funding for the proposed new playground and the installation of the new roundabouts. · Youth Ambassador Award – Christina McBratney advised that information on the Youth Ambassador Award had been circulated to high schools and posters would be distributed. Any applicants would be required to present to the next meeting. · Community Meetings – there had been no community meetings. · Toy Box Project – Brighton Beach. The Green Island Shed provided a quotation to build the toy box. It was agreed that Paul Weir would purchase appropriate toys to be funded from the discretionary fund.
	Moved (Chairperson Scott Weatherall/Christina McBratney): That the Board: a) Approves the quotation of $450.00 from The Green Island Shed for the supply of the Toy Box for the Brighton Toy Box project. b) Approves the purchase of up to $200.00 for toys for the Brighton Toy Box out of the discretionary fund. Motion carried (SHCB/2018/018)
	Moved (Chairperson Scott Weatherall/Peter Gouverneur): That the Board: a) Notes the updates Motion carried (SHCB/2018/019)

9 Chairperson's Report
	The Chairperson (Scott Weatherall) provided a verbal update on matters of interest including: · Community Work - The Chair asked for suggestions for work to be undertaken by a community worker. · Pony Club – The Chair acknowledged the work Council staff had undertaken to try to find a resolution for the Saddleview Pony Club. It was suggested that the land below the Walton Park track may be suitable and would be discussed with staff. · Freedom Camping · Fairfield School – The school was currently improving their car parking facilities, once completed the Council would look at other safety features in the area. · Neighbours Day – The Waldronville Neighbours Day would be held at the Delta Drive playground. The different types of suitable entertainment was discussed including any health and safety requirements. It was agreed that Leanne Stenhouse and Christina McBratney would source appropriate entertainment for the day to be funded from the discretionary fund. · Coastal Erosion – Staff would be invited to the next meeting to discuss onsite meetings which were due to be held. · Meetings – The Chair advised that he was due to attend a meeting with the Minister of Broadcasting, Communications and Digital Media and Government Digital Services to discuss ultra fast broadband for the Ocean View and Chain Hill/Saddle Hill areas and invited other members to attend if interested. He spoke of the quarterly meeting with the Mayor and senior staff and commented on discussions held. · Resident Satisfaction Survey – there was a discussion on the possibility of undertaking a Resident Satisfaction Survey.
	Moved (Keith McFadyen/Christina McBratney): That the Board: a) Approves Leanne Stenhouse and Christina McBratney to source entertainment for the Waldronville Neighbours Day at a cost of up to $750.00 to be funded from the discretionary fund. Motion carried (SHCB/2018/020)
	Moved (Chairperson Scott Weatherall/Cr Conrad Stedman): That the Board: a) Notes the report. Motion carried (SHCB/2018/021)

10 Council Activities

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest including:

· Gambling and TAB Policy Hearing – Cr Stedman advised that a report would be presented to the next Council meeting.

· Ten Year Plan

· Ed Sheeran Mural

· Council meeting was scheduled for the next week

Moved (Cr Conrad Stedman/Keith McFadyen):

That the Board:

a) Notes the report.

Motion carried (SHCB/2018/022)

11 Items for Consideration by the Chair

	It was noted that the next Saddle Hill Community Board meeting scheduled for 3 May 2018 would be held in the Edinburgh Room.

The meeting concluded at 4.40 pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

3 May 2018

Enterprise Dunedin Update

Department: Enterprise Dunedin

EXECUTIVE SUMMARY

1 Enterprise Dunedin have been invited by Community Board Chairs to attend the April round of Community Board meetings.

2 Staff will provide updates on Enterprise Dunedin activity including film, GigCity and Rural Broadband

RECOMMENDATIONS

That the Board:

a) Notes the Enterprise Dunedin April 2018 update.

DISCUSSION

3 The intention is to provide Community Boards with an update on Enterprise Dunedin activities and projects under the 2013-23 Economic Development Strategy as well discuss any ideas and feedback which board members may have.

4 The Economic Development Programme Manager will be in attendance along with Enterprise Dunedin coordinators:

a) Film Dunedin activities;

b) Rural Broadband Initiative & GigCity Dunedin

Signatories

Author:

Lesley Marriott - GigCity Project Coordinator

Authoriser:

Fraser Liggett - Economic Development Programme Manager

John Christie - Director Enterprise Dunedin

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

Sustainability

As an update, there are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

No risks have been identified.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Saddle Hill Community Board

3 May 2018

Saddle Hill Community Board Action List

Department: Civic

EXECUTIVE SUMMARY

1 This report is to provide an update on the Saddle Hill Community Board Action Lists which are attached as Items A and B.

2 Staff may be in attendance to speak to the action list.

RECOMMENDATIONS

That the Board:

a) Amends the Action List as appropriate.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Parks Action List	36
b	Transport Action List	37

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There may be financial implications due to the work required.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known conflicts of interest.

Saddle Hill Community Board

3 May 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board's area including:

a) Project Fund

b) Gambling and TAB Venue Policy Update

c) Inwards Correspondence

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report;

Project Fund

2 $7,240.29 remains in the Project Fund in the 2017/2018 year. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
13/7/2017	$87.43	Fairfield Tavern Project – Blue Mountain Nurseries Ltd
	$50.00	Gifts to thank volunteers
5/10/2017	$200.00	Community Consultation meeting costs
	$25.00	Greater Green Island annual website subscription
23/11/2017	$675.00	Brighton Surf Life Saving Club – AED Cabinet
	$517.50	Christmas on the Domain – Stage and Sound System
	$450.00	Construction of the toy box for Brighton Beach
	$200.00	Brighton Gala Day - Board presence support items
15/2/2018	$26.09	Living Streets Membership
	$68.69	Food for Pop Up Presentation
	$260.00	Waldronville Neighbours Day – Laser Boys Account
	$200.00	Toys for the Toy Box
Total	$2,759.71

Gambling and TAB Venue Policy Update

3 On 20 March 2018, Council approved the Gambling and TAB Venue Policy which is attached for your information (attachment A).

4 In summary, the Policy defines the parameters that guide gambling venues, and gaming machines within the Dunedin City Council area. The purpose of the Gambling and TAB Venue Policy is to minimise the harm caused by gambling in Dunedin communities. The Policy is required by law and the Dunedin Policy does not allow new non-casino gambling or "pokie" machine venues and gambling machines with the DCC area. Relocation of gambling venues is permitted only in exceptional circumstances, as set out in the Policy. The Policy does not affect existing gambling venues.

5 The Department of Internal Affairs is the licensing authority and is responsible for the granting or refusal of gambling licences.

Inwards Correspondence

7 Report backs have been received from the Brighton Surf Life Saving Club (Attachment B) and Christmas on the Domain (Attachment C).

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Gambling and TAB Venue Policy	60
b	Brighton Surf Life Saving Club Report Back	63
c	Christmas on the Domain Report Back	65

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
a	Madison Roome Application	40
b	Tahlia Roome Application	43
c	Andrew Cromb Application	47
d	Jinaya Hancock Application	49
e	Rosalind Manowitz Application	51
f	Tyler Wilden Application	55

	Title	Page
A	Minutes of Saddle Hill Community Board meeting held on 15 March 2018	10

	Title	Page
a	Brighton Surf Life Saving Club Funding Application	19
b	Fairfield Scout Group Funding Application	23

	Title	Page
a	Otago Access Radio Proposal	69
b	Oar Proposal	70