Agenda of Strath Taieri Community Board

Strath Taieri Community Board

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 19 April 2018, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Mike Lord	David Frew
	Jacinta Stevenson	Mark O'Neill

IN ATTENDANCE

Sharon Bodeker (Team Leader Civic), Richard Saunders (Group Manager Transport)

Governance Support Officer Sharon Bodeker

1 Public Forum

1.1 Rod McLeod

Mr McLeod, a retired civil engineer, spoke about the Sutton Bridge. He advised that during his employment with the DCC in the 1990’s, he was responsible for the maintenance of the Sutton suspension bridge.

He asked that a new bridge be built in the same manner as the original bridge, with stonework from the piers recycled. Specific design should life the deck to help mitigate flooding issues.

Mr McLeod asked the community board to support a suspension bridge rebuild.

1.2 Project Steam - Richard Emerson & Clark McCarthey

Richard Emerson and Clark McCarthey addressed the meeting concerning Project Steam. A summary of their presentation is presented below.

Mr Emerson and Mr McCarthey talked about their work restoring an historical steam locomotive, the Prospector. Once fully restored, they wish to run it on the original train line, where it could meet the Taieri Gorge Train. Over 21,000 voluntary hours have been worked on restoring the engine to date. The main components of the train are stored in Canterbury. The restorers would like to have a permanent place in the Middlemarch yard for the train and its restoration. Mr Emerson and Mr McCarthey would like assistance from the community board to do work in Middlemarch.

A lot of new parts have been built for the train, but the main job now is the boiler, estimated to cost around $300,000.

Mr Emerson and Mr McCarthey are seeking a letter of support from the Community board, which would assist with applying for funding, and getting support from Dunedin rail.

2 Apologies

An apology was received from Norma Emerson.

3 Confirmation of agenda

Moved (Mr Mark O'Neill/Member David Frew):

That the Board:

Confirms the agenda, with item C1 being brought forward to be considered prior to the Governance Support Officers report.

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chair Barry Williams/Member David Frew):

That the Board:

a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Confirms/Amends the proposed management plan for Elected Members' Interests.

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 8 March 2018

Moved (Member David Frew/Member Mike Lord):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 8 March 2018 as a correct record.

Part A Reports

6 Enterprise Dunedin Update
	Staff from Enterprise Dunedin were in attendance and provided an update on their activities including, film, GigCity and Rural Broadband.
	Fraser Liggett introduced Antony Deaker and Lesley Marriot to the Community Board. Mr Liggett spoke to his presentation that was handed out to the Board. Mr Deaker spoke about the opportunities for film production and requests made for certain landscapes, which Middlemarch could provide. Mr Deaker would like to establish a working relationship with the Community Board, to assist with locations and keeping the community informed about what is happening if filming were to take place in the area. Ms Marriot talked about GigCity and the roll out of fast broad band. The rural broad band initiative work is being done at the top end of the Strath Taieri area during 2017/18, and there are plans to go through the middle section of Strath Taieri during 2018/19, and through the lower end in 2020/21.
	Moved (Member Mike Lord/Deputy Chairperson Joan Wilson): That the Board: a) Notes the Enterprise Dunedin April 2018 update.

7 Funding Applications

Consideration was given to funding applications from the Taieri Pipe Band and the Lee Stream School. $5, 920.00 remains in the Project Fund of $10,000.00.

The Taieri Pipe Band asked for $310.00 for the provision of transport for the Pipe Band, instruments and members to attend the Anzac Parade in Middlemarch.

It was noted that the Taieri Pipe Band request did not include a provision for fuel, the request only covering the hire cost for transport. The community board considered an allocation of $90 towards fuel would be appropriate.

The Lee Stream School asked for $1,000.00 towards the replacement of the games courts. The courts are used by both the school and local community.

It was noted that these courts benefit children and adults of all ages, and that there are very few facilities in the area that provide for this recreational activity.

Moved (Member David Frew/Mr Mark O'Neill):

That the Board:

Approves the funding application from the Taieri Pipe Band, and that it be increased to $400 to include the cost of fuel.

Motion carried (STCB/2018/006)

Moved (Deputy Chairperson Joan Wilson/Member David Frew):

That the Board:

Approves the funding application from the Lee Stream School, and that it be increased to $2,000.

Motion carried (STCB/2018/007)

Resolution to exclude the public

Moved (Chair Barry Williams/Deputy Chairperson Joan Wilson):

That the Board:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Mt Ross Road Bridge Replacement Options

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

The meeting reconvened into public at 4.45 p.m.

8 Governance Support Officers Report

In a report from the Team Leader Civic an update activities relevant to the Board area was provided including:

· Project Fund

· Action List

Moved (Member Jacinta Stevenson/Member David Frew):

That the Board:

a) Notes the Governance Support Officers Report;

b) Amends the Action List as appropriate

9 Chairperson's Report

The Chairperson provided a verbal update on matters of interest including:

1 Rates – the discussion noted that rural rates will go up around 8.9%, but the rates are not being spent in the rural areas. The rural ratepayers feel it is unfair that services such as the library are paid for on a capital value basis. Ratepayers accept that they should contribute to these sorts of services, but consider that the quantum is unfair.

2 Push Bike Registration or Certification – note was made that as trailers need to be certified for fitness, so too should bikes, as there are many out there that are not road worthy.

3 Emergency management – an email had been received from Paul Allen asking to come and meet with the community board. Mrs Bodeker is to invite Mr Allen to the next meeting of the community board.

4. Radio – each community board in Dunedin City has been asked to join together, with each to pay for 20 advertising slots. Following discussion, the Board agreed that it would not participate in this.

10 Council Activities
	Cr Lord provided an update on the 10 Year Plan hearings, including the Mosgiel Pool proposal, and rating issues such as having a rating system that is fair to all. He advised that the deliberations on the plan will take place during the week starting 14 May 2018.

11 Notification of Agenda Items for Consideration by The Chair

There were no notifications of agenda items.

The meeting closed at 5.20 p.m.

..............................................

CHAIRPERSON

Strath Taieri Community Board

24 May 2018

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report;

b) Amends the Action List as appropriate

Project Fund

2 $6,480.00 has been expended for the 2017/2018 financial year. The balance remaining is $3,520.00. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
7 September	$2,000.00	Middlemarch Golf Club
7 September	$300.00	Catering for the Community Workshop
7 September	$50.00	Venue hire for Community Workshop
	$300.00	Expenses towards Community Workshop (Sophie Elliot Foundation)
16 November	$430.00	Taieri Pipe Band (previously allocated in the 2016/17 funds)
16 November	$1,000.00	STARTT (towards attendance at the 2017 International Youth Silent Film competition.
19 April	$400.00	Taieri Pipe Band – ANZAC day travel
19 April	$2,000.00	Lee Stream School – replacement of the games courts.
Total grants to date	$6,480.00

Action List

5 An update on outstanding matters is provided in Attachment A.

Signatories

Author:	Sharon Bodeker - Team Leader Civic
Authoriser:

Attachments

	Title	Page
a	Action List - May 2018	31

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
A	Minutes of Strath Taieri Community Board meeting held on 19 April 2018	10

	Title	Page
a	Middlemarch surgery - funding application	20

	Title	Page
a	Strath Taieri Junior Rugby - funding application	24