Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 24 May 2018, commencing at 2.00 pm
PRESENT
Chairperson |
Barry Williams |
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Deputy Chairperson |
Joan Wilson |
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Members |
David Frew |
Cr Mike Lord |
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Jacinta Stevenson |
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IN ATTENDANCE |
Sharon Bodeker (Team Leader Civic) Andrew Lord (Transport Delivery) Terry Taylor (Transport Delivery) Paul Allen (Emergency Management Otago) |
Governance Support Officer Sharon Bodeker
There was no Public Forum.
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Moved (Deputy Chairperson Joan Wilson/Member David Frew): That the Board:
Accepts the apologies from Norma Emerson and Mark O’Neill.
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Moved (Deputy Chairperson Joan Wilson/Member David Frew): That the Board:
Confirms the agenda without addition or alteration
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
The Chairperson, Barry Williams and Deputy Chairperson, Joan Wilson declared an interest in the funding request received from the medical centre.
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Moved (Cr Mike Lord/Member David Frew): That the Board:
Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 19 April 2018 as a correct record.
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Nick Rodger from New Zealand Transport Agency was in attendance and provided an update on its activities including: · Overhanging Trees – an arborist will be trimming the overhanging trees by the cemetery to make this area safe. NZTA are to have a discussion with DCC, as ideally would like to remove the trees, as concerned they may be hazardous. Around 40 pine trees further down the road will be removed for safety reasons. · 6 Mile Creek Bridge – spot repairs are being undertaken currently, with a proper fix will to be undertaken at a later date. · Rumble Strips – it was noted that parts of the road have been narrowed considerably with the installation of rumble strips. The noise to residents in some of the valleys a problem. Mr Rodger advised that there are rules about noise, and a noise issue in this area was not expected. If NZTA could be advised of the problem areas, some could be taken out. Rumble strips have been put in to stop cars running off the road and crossing the centre line. They do wear, so will become less noisy. · Yellow lines – it was noted that there are a lot of no passing lines on SH87 from Dunedin to Middlemarch. Mr Rodgers noted that road signs and speed limits are often ignored. Road markings are a traffic control tool, and subject to meeting national rules. · Safety measures – Mr Rodgers advised it would be hard to get more slow vehicle bays due to the low traffic levels on SH87. Signage for ice would be reviewed throughout the district. Mr Rodgers explained the resources that will be available over the winter months to deal with ice and snow. It was suggested that NZTA talk to the community board about areas for improvement, laybys, room to widen etc. Mr Rodgers An apology was received from Suzanne Watt from Downers.
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Andrew Lord and Terry Taylor spoke to the items raised by the Chairperson as follows: · Hartfield Road – some work has been done, but contractors were dealing with deep scouring. Concern was expressed about the work being done heading into winter. · Culvert work – the DCC flood list had been updated, and culvert work would be done after Hartfield Road. Work is being done by priority · Dunstan Road – very corrugated with deep rutting. 36 km in from SH87 is the DCC boundary, and issues of vandalism. · Fill – an issue was raised that offers from locals to take fill from work sites was being declined. Mr Lord advised that where possible, fill being dump where wanted locally was desirable. |
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Paul Allen from Emergency Management Otago was in attendance and provided an update of the activities of Emergency Management Otago to the Community Board. |
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Mr Allen gave an update on community response planning noting that his role involves working with communities building plans. The plans will have lists of hazards appropriate for each area, and ensure that people have information on how to deal with those hazards. Emergency management staff want to engage with communities to identify people who know what to do, how to activate in an emergency, and receive training etc.
Local hazards are being prioritised and information tailored for the local community. It was suggested that a planning afternoon be held, inviting others along with those already involved. |
11 Funding Application – Sarah Lindsay |
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Consideration was given to a funding application from the Sarah Lindsay for $500.00 for contributing to her participation at the International Rugby Academy in Palmerston North in February 2018. The Board was concerned that the application did not fit within the guidelines for providing grants, as the application was for an individual rather than a community group, and that it was difficult to identify any community benefit from the grant. |
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Moved (Cr Mike Lord/Chair Barry Williams): That the Board:
a) Declines the funding application for $500.00 from Sarah Lindsay. Motion carried (STCB/2018/016) |
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The Chairperson provided an update on matters of interest including: · Police Replacement · Cemetery Update · Maintenance Schedule of Trees and Shrubs |
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· Police replacement – The Chairperson advised that a permanent replacement will be found for Helen. · Website – the board considered that the website needs updating and this is something that the promotions group could do rather than the community board. Moved (Chair Barry Williams/Deputy Chairperson Joan Wilson): That the Board: Agree that a letter be sent to the Promotions Group, asking it to consider including in its activities the upgrade and management of the website.
· Cemetery update – Deputy Chairperson Joan Wilson advised that she had good meeting with Annette Hutton from the DCC and that the cemetery is very tidy now. Trees that take a long time to grow, e.g. oak, are wanted, they will do well, and require little care. · Recycling at Lee Stream Hall – it was noted that wheelie bins are up against the hall. They need a shed or a place to put them in where the wind can’t blow the contents around. The community board requested an update on what is happening with this please. |
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Cr Lord provided an update on matters of interest, including the following: |
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· The 10 year plan, - the rates rise of 7.84% and the increase in debt levels were explained. , which means less pressure to sell land. Council agreed to an additional spend of approximately $850k supporting other activities. · The announcement of the new hospital site. · The bridge and waterfront vision. |
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
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The meeting moved into confidential at 4.25 p.m.
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CHAIRPERSON