Council
Ten Year Plan Deliberations
MINUTES
Unconfirmed minutes of an ordinary meeting of the Council Ten Year Plan Deliberations held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 14 May 2018 commencing at 11.00 am, Tuesday 15 May 2018 commencing at 9.00 am and Wednesday 16 May 2018 commencing at 9.05 am.
PRESENT
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Chairperson |
Mayor Dave Cull |
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Deputy Chairperson |
Cr Chris Staynes |
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Members |
Cr David Benson-Pope |
Cr Rachel Elder |
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Cr Christine Garey |
Cr Doug Hall |
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Cr Aaron Hawkins |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Damian Newell |
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Cr Jim O'Malley |
Cr Conrad Stedman |
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Cr Lee Vandervis |
Cr Andrew Whiley |
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Cr Kate Wilson |
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IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Nicola Pinfold (Group Manager Community and Planning), Sandy Graham (General Manager, Governance and Strategy), Simon Pickford (General Manager Community Services), John Christie (Director, Enterprise Dunedin), Dave Tombs (General Manager, Finance and Commercial), Leanne Mash (General Manager, Infrastructure and Services), Gavin Logie (Financial Controller), Tom Dyer (Group Manager 3 Waters), Richard Saunders (Group Manager Transport), Nick Dixon (Group Manager Ara Toi), Adrian Blair (Group Manager Customer and Regulatory Services), Chris Henderson (Group Manager Waste and Environmental Solutions), Robert West (Group Manager Parks and Recreation), Carolyn Allan (Senior Management Accountant), Tami Sargeant (Senior Policy Analyst), Adam Harris (Undergraduate Intern, Community and Planning), Maria Ioannou (Corporate Policy Manager), Bill Frewen (Senior Policy Analyst), Andrea Jones (Communications Team Leader), Graham McKerracher (Communications and Marketing Manager), Anna Johnson (City Development Manager), Peter Christos (Urban Designer), Joy Gunn (Manager Events and Community Development), Wai Piggott (Financial Analyst) and Dan Windwood (Policy Planner (Heritage))
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Governance Support Officer Lynne Adamson, Sharon Bodeker, Wendy Collard, Pam Jordan and Jennifer Lapham
The Mayor welcomed everyone to the meeting and outlined the proceedings for the deliberations of the draft 10 year plan 2018-28. He commented that it was an aspirational and positive 10 year plan.
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There were no apologies. It was noted that the Chief Executive Officer (Sue Bidrose) was not in attendance due to illness. |
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Moved (Mayor Dave Cull/Cr Chris Staynes):
a) That any resolution made in this section of the meeting, pursuant to Standing Order 3.8.18 may be subject to further discussion and decision by the meeting.
That the Council:
b) Confirms the agenda with the following addition:
In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.
Motion carried (TEN/2018/006) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
a) Notes the Elected Members' Interest Register attached as Attachment A of the report; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (TEN/2018/007) |
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
a) Notes the Executive Leadership Team's Interest Register attached as Attachment A of the report.
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The report advised that submissions to the 2018-2028 Long Term Plan closed on Monday 23 April 2018. It noted that sixteen submissions had been received since the closing date. The General Manager Governance and Strategy (Sandy Graham) spoke to the report and advised that a further late submission had been received from Graeme Wall. |
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
a) Accepts the late submissions received. Motion carried (TEN/2018/010) |
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The Council adopted an ambitious draft 10 year plan, including substantial new investments in an architectural bridge, the central city and the tertiary precinct. At the same time the Council's draft budgets provided for the increased costs of the day-to-day activities which kept the city safe and well maintained, and funded major projects to alleviate the increasing risks of flooding and improve road safety. If the Council determined to do everything in the draft 10 year plan, the total capital investment in assets and infrastructure would be around $854 million over 10 years, and the total operating costs for providing day-to-day services would be around $253 million in the next financial year. The Council would need to increase rates by 7.3% in the first year of the plan, raise debt to a maximum of $285 million over the 10 years of the plan, and identify and sell properties that were not making an appropriate return or that did not fit with the Council's overall strategic direction. Community interest in these matters and the use of new, more accessible consultation materials and channels saw a high level of community engagement on this 10 year plan, with 5,661 separate items of feedback received, with some key themes: · There was considerable support for investing in a bridge and upgrading the central city and tertiary precinct areas. However the level of support for investment between the moderate or substantial options varied between the proposals. · Some respondents expressed concern about the impacts of proposed rate increases, particularly for older ratepayers on fixed incomes. · Some respondents suggested prioritising core service roading and waters projects and a larger investment in a new Mosgiel Pool over the investments intended to improve the 'look and feel' of the city. A summary of the community feedback received on the four options the Council consulted upon was outlined in reports. A report on the new Mosgiel Pool was provided given the amount of community feedback the Council received on this project. Other matters raised during consultation concerning specific Council activities, including requests for additional funding, were addressed in the relevant Group reports. |
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Moved (Mayor Dave Cull/Cr Jim O'Malley): That the Council:
a) Notes the report titled 'Overview of Community Engagement on the Ten Year Plan'. Motion carried (TEN/2018/011) |
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8 Financial Strategy and Financial Policies - Summary of Community Feedback |
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The report summarised the community feedback received on the draft financial strategy and draft financial policies. The General Manager Finance and Commercial (Dave Tombs) and Financial Controller (Gavin Logie) spoke to the report and responded to questions. There was discussion on the Financial Strategy and in particular the ceiling of debt and asset sales. |
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Moved (Cr Aaron Hawkins/Cr Jim O'Malley): That the Council:
1) Notes the feedback from the community on the draft financial strategy and draft financial policies. Motion carried (TEN/2018/012)
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Moved (Cr Aaron Hawkins/Cr Jim O'Malley): That the Council amends its 10 year plan by:
2) Increasing the debt limit to $350 million in the 10 year plan;
Division The Council voted by division.
For: Crs Chris Staynes, Kate Wilson, David Benson-Pope, Andrew Whiley, Rachel Elder, Christine Garey, Conrad Stedman, Jim O'Malley, Damian Newell, Mike Lord, Marie Laufiso, Doug Hall, Aaron Hawkins and Mayor Dave Cull (14). Against: Cr Lee Vandervis (1).
The division was declared CARRIED by 14 votes to 1
Motion carried (TEN/2018/013)
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Moved (Cr Aaron Hawkins/Cr Jim O'Malley): That the Council amends its 10 year plan by:
3) Removing the income stream from the liquidation of investment properties.
Division The Council voted by division.
For: Crs Chris Staynes, Kate Wilson, David Benson-Pope, Andrew Whiley, Rachel Elder, Lee Vandervis, Christine Garey, Conrad Stedman, Jim O'Malley, Damian Newell, Mike Lord, Marie Laufiso, Doug Hall, Aaron Hawkins and Mayor Dave Cull (15). Against: Nil
The division was declared CARRIED by 15 votes to 0
Motion carried (TEN/2018/014)
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Moved (Cr Aaron Hawkins/Cr Jim O'Malley): That the Council amends its Ten Year Plan by:
4) Setting a target return for Council's investment properties of at least covering the costs of servicing the higher debt limit; and
5) Requesting a plan for achieving that target in advance of the 2020/21 draft Annual Plan.
Motion carried (TEN/2018/015) |
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9 Tracking progress on the key principles - Te Tiriti o Waitangi/ Treaty of Waitangi and Sustainability |
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The report requested the Council to consider adopting indicators to track progress in ensuring the two cross-cutting principles that underpinned the city's strategic framework - Te Tiriti o Waitangi/the Treaty of Waitangi (Te Tiriti), and sustainability - were embedded in the Council's work. The report set out the work done to develop the approach and indicators, including working with iwi on the indicators for Te Tiriti. The Group Manager Community and Planning (Nicola Pinfold), Corporate Policy Manager (Maria Ioannou) and Senior Policy Analyst (Bill Frewen) spoke to the report and responded to questions. |
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Moved (Cr Kate Wilson/Cr Chris Staynes): That the Council:
a) Adopts the proposed indicators and approach in the report, 'Tracking Progress on the Key Principles – Te Tiriti o Waitangi/Treaty of Waitangi and Sustainability'. Motion carried (TEN/2018/016) |
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The report responded to feedback received through the Ten Year Plan process from Ngāi Tahu as manawhenua, tangata whenua more broadly, and other submissions relating to the DCC's relationship with Māori. The report set out work currently underway to work in partnership with manawhenua and tangata whenua, and new activity for the Council to consider. The Group Manager Community and Planning (Nicola Pinfold), Corporate Policy Manager (Maria Ioannou) and Senior Policy Analyst (Bill Frewen) spoke to the report and responded to questions. |
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Moved (Cr Marie Laufiso/Cr Kate Wilson): That the Council:
a) Notes the 'Partnership with Iwi' report. Motion carried (TEN/2018/017) |
The meeting adjourned at 12.30 pm and reconvened at 1.15 pm. Cr Hall was absent at the recommencement of the meeting.
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For the first time the Dunedin City Council had procured an initial high-level assessment of the anticipated effects on greenhouse gas emissions arising from capital and operating expenditure proposals in its draft 10 Year Plan. The assessment indicated where particular proposals would potentially reduce or increase the Council's or Dunedin's citywide emissions, or where opportunities existed to reduce emissions through future detailed planning of capital and operating expenditure delivery (e.g. Central City Plan). The emissions assessment was undertaken by AECOM Limited. AECOM noted that a literature review confirmed that this type of carbon assessment was not yet common in New Zealand. AECOM had provided a number of recommendations including options to further improve the carbon assessment process. These recommendations could be addressed in the next phase of compliance with the Global Covenant of Mayors for Climate and Energy. There were also opportunities to increase the emissions reduction potential in the draft 10 year plan, including specific transport capital expenditure project recommendations; and general suggestions for further greenhouse gas emissions reduction initiatives. AECOM's report would also be disseminated to relevant staff to encourage the consideration of emissions effects in detailed project planning phases of proposals which proceed. The assessment may also serve as a guide to the type of data required to support future emissions assessments of future proposals. |
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Discussion took place on the report with staff responding to questions.
During the discussion Cr Hall entered the meeting at 1.36 pm.
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Moved (Cr Kate Wilson/Cr Christine Garey): That the Council:
a) Notes the report titled 'Carbon Assessment of 10 Year Plan Proposals'. Motion carried (TEN/2018/018) with Crs Vandervis and Whiley recording their votes against |
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The community feedback received on options for a new place-based community grants scheme was summarised in the report. The options presented in the report were: · Council's preferred option of additional grant funding of up to $200,000 per year for three years for a new place-based community grants scheme, as included in the draft 10 year plan budget; · Additional grant funding of up to $300,000 per year for three years for a new place-based community grants scheme; and · An alternative level of grant funding which may be determined by the Council for a new place-based community grants scheme. The draft 10 year plan budget included $200,000 for a new place-based community grants scheme for the first three years of the 10 year plan. |
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A discussion took place on the report with staff responding to questions relating to the proposed grants scheme and the criteria. |
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Moved (Cr Mike Lord/Cr Andrew Whiley): That the Council:
a) Notes the feedback from the community on the options consulted upon regarding the place-based community grants scheme. b) Approves Option One of $200,000 per annum for a new place-based community grants scheme for the next three years. Division The Council voted by division.
For: Crs Chris Staynes, Andrew Whiley, Lee Vandervis, Jim O'Malley, Damian Newell, Mike Lord and Doug Hall (7). Against: Crs Kate Wilson, David Benson-Pope, Rachel Elder, Christine Garey, Conrad Stedman, Marie Laufiso, Aaron Hawkins and Mayor Dave Cull(8).
The division was declared LOST by 8 votes to 7
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Discussion then took place on Option Two of funding of $300,000 for three years.
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Moved (Cr Aaron Hawkins/Cr David Benson-Pope): That the Council:
a) Notes the feedback from the community on the options consulted upon regarding the place-based community grants scheme. b) Approves Option Two of $300,000 per annum for a new place-based community grants scheme for the next three years.
Division The Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14). Against: Cr Lee Vandervis (1).
The division was declared CARRIED by 14 votes to 1
Motion carried (TEN/2018/019) |
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In a report from Community and Planning the community feedback received on options for the construction of a bridge/city to waterfront connection (the bridge) was summarised. The options presented in the report were: · Council's preferred option of substantial investment in an architectural bridge of $20 million (currently included in the draft budget); · Moderate investment in a basic bridge of $10 million; and · An alternative level of funding for the bridge. $20 million was included in the draft 10 year plan budget. The Council may determine the level of funding in the final 10 year plan budget. |
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A discussion took place on the report and the various options with staff responding to questions.
During the discussion Cr Lord left the meeting at 3.14 pm and returned at 3.35 pm.
The meeting adjourned at 3.18 pm and reconvened at 3.35 pm.
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Moved (Cr David Benson-Pope/Cr Conrad Stedman): That the Council: a) Notes the feedback from the community on the options consulted upon regarding the bridge/city to waterfront connection. b) Approves a maximum of $20 million for the Architecture Van Brandenburg Bridge. Division The Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley, Kate Wilson and Mayor Dave Cull (15). Against: Nil
The division was declared CARRIED by 15 votes to 0
Motion carried (TEN/2018/020)
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The meeting adjourned at 4.30 pm and reconvened on Tuesday 15 May 2018 at 9.00 am.
Apologies: Crs Doug Hall and Andrew Whiley (for lateness)
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A report from Transport summarised the community feedback received on options for upgrading the central city over the period of the 10 year plan. The options presented in the report were: · Council's preferred option of substantial investment across the central city allowing consistently for very high or high quality upgrades of $60 million (currently included in the draft budget); · Moderate investment across the central city requiring a mix of high and moderate quality upgrades of $35 million; and · Do minimum focused only on renewals. The report noted that $60 million had been included in the draft 10 year plan budget for road, footpath and streetscape renewals and upgrades. Below-ground water infrastructure renewals in the central city were funded in Three Waters budgets. The Acting General Manager Infrastructure and Networks (Leanne Mash), Group Manager Transport (Richard Saunders) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions. They advised that the Octagon upgrade was not included in the central city upgrade and would be considered separately, and that public art had not been included in the budget. During discussion, Councillor Whiley entered the meeting at 9.03 am and Cr Hall entered the meeting at 10.22 am. |
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Moved (Cr David Benson-Pope/Cr Conrad Stedman):
That the Council:
a) Notes the feedback from the community on the options consulted upon regarding the central city upgrade. b) Approves Option One – Substantial investment in the central city upgrade of $60 million.
Division
The Council voted by division:
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Kate Wilson and Mayor Dave Cull (13). Against: Crs Lee Vandervis and Andrew Whiley (2).
The division was declared CARRIED by 13 votes to 2
Motion carried (TEN/2018/021) |
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The meeting adjourned at 10.45 am and reconvened at 11.00 am.
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There was a discussion on the investigation of a mechanism such as a targeted rate for beneficiaries of the upgrade, to help fund the project.
Cr Hawkins entered the meeting at 11.04 am following the adjournment.
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Moved (Cr Kate Wilson/Cr David Benson-Pope):
That the Council:
Requests that the Rates Funding Advisory Panel investigates the inclusion of a targeted rate (or some other mechanism or combination thereof) to help fund the amenity works associated with the central city upgrade and to report back to Council in advance of the 2019/20 Annual Plan. Motion carried (TEN/2018/022) |
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A report from Transport summarised the community feedback received on options for funding streetscape upgrades within the Tertiary Precinct area. The options presented in the report were: · Council's preferred option of substantial investment in the tertiary area of $20 million (currently included in the draft budget); · Moderate investment in the tertiary area of $11.3 million; and · Do minimum focused only on renewals. The report noted that $20 million had been included in the draft 10 year plan budget. The Acting General Manager Infrastructure and Networks (Leanne Mash), Group Manager Transport (Richard Saunders) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions.
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Moved (Cr Damian Newell/Cr Conrad Stedman): That the Council: a) Notes the community feedback on the Tertiary Precinct. b) Approves the substantial investment in the tertiary precinct upgrade of $20 million.
Division The Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14). Against: Cr Lee Vandervis (1).
The division was declared CARRIED by 14 votes to 1
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Moved (Cr Jim O'Malley/Cr Damian Newell): That the Council: c) Investigates and explores how the Otago Polytechnic, the University of Otago and other landowners may provide a contribution to the tertiary precinct upgrade which is commensurate with the amenity improvements to the area. Motion carried (TEN/2018/024) |
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The meeting adjourned at 11.54 am and reconvened at 11.57 am. |
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A report from Parks and Recreation summarised the community feedback received on Council financial contribution to the proposed new swimming pool in Mosgiel (Mosgiel Pool). The Council was working with the Taieri Community Facilities Trust to establish the size, specifications and associated capital and operational costs of the Mosgiel Pool. This work included establishing the potential financial contributions to the project of both The Trust and Council. The options presented in the report were: · The Council provides the financial contribution to Mosgiel Pool as included in the draft 10 year plan; · The Council considers a greater level of financial contribution to Mosgiel Pool; and · An alternative level of funding for Mosgiel Pool. The report noted that $6.4 million had been included in the draft 10 year plan budget as the Council's contribution to the Mosgiel Pool. The Acting General Manager Infrastructure and Networks (Leanne Mash) and Recreation Planning and Facilities Manager (Rachael Eaton) spoke to the report and responded to questions on the inclusion of projected project costs and benefits, should Council increase the level of funding to a contribution of $10.8 million. The Mosgiel Aquatic Facility Project Advisory Panel, Trust members, staff and community board members were thanked and it was noted that the work undertaken was a credit to them.
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Moved (Cr Lee Vandervis/Cr Andrew Whiley): That the Council:
a) Notes the community feedback on the Mosgiel Aquatic Facility. b) Approves $10.8 million for the DCC contribution for the Mosgiel Aquatic Facility. c) Confirms that the capital expenditure on the Mosgiel Aquatic Facility is subject to the Taieri Community Facilities Trust achieving a fundraising target of a minimum of $3.2 million and final Council approval of the project. Division The Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley, Kate Wilson and Mayor Dave Cull (13). Against: Cr Aaron Hawkins (1). Abstention: Cr Marie Laufiso (1)
The division was declared CARRIED by 13 votes to 1
Motion carried (TEN/2018/025) |
The meeting adjourned at 12.53 pm and reconvened at 1.40 pm.
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In a report from 3 Waters the community feedback received on projects and plans related to the 3 Waters Group, which included the following activities, was summarised. · Water supply · Sewerage and sewage (wastewater) · Stormwater. |
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A discussion took place on the report with staff responding to questions.
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Moved (Cr Doug Hall/Cr Kate Wilson): That the Council:
a) Notes the feedback from the community on projects and plans related to the 3 Waters Group. Cr Whiley left the meeting 1.56 pm.
Motion carried (TEN/2018/026) with Cr Vandervis voting against
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In a report from Transport the community feedback received on projects and plans related to the Roading and Footpaths Group was summarised. |
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A discussion took place on the feedback with staff responding to questions.
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Moved (Cr Kate Wilson/Cr Rachel Elder): That the Council:
a) Notes the feedback from the community on projects and plans related to the Roading and Footpaths Group. Motion carried (TEN/2018/027) with Cr Vandervis recording his vote against |
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19 Reserves and Recreational Facilities - Summary of Community Feedback |
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In a report from Parks and Recreation the community feedback received on projects and plans related to the Reserves and Recreational Facilities Group was summarised, and included the following activities. · Aquatic Services · Dunedin Botanic Garden · Cemeteries and Crematorium (Cemeteries) · Parks and Reserves (Parks). |
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Discussion and consideration was given to the funding requests from the Dunedin Wildlife Hospital, Mountain Bike Otago, West Harbour Community Board, Corstorphine Community Hub, Friends of the Botanic Garden and Predator Free Dunedin.
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Moved (Cr Christine Garey/Cr Chris Staynes): That the Council:
a) Notes the feedback from the community on projects and plans related to the Reserves and Recreational Facilities Group. Motion carried (TEN/2018/028) |
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Discussion took place on the Hereweka Reserve and how it was managed. It was agreed that information be provided on the proposed management plan and the difference between reserves managed by the Council and those managed by a Trust Board on behalf of Council.
During the discussion the meeting adjourned at 3.14 pm and reconvened at 3.31 pm.
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Moved (Cr Kate Wilson/Cr Rachel Elder): That the Council:
a) Approves a one-off grant of $250,000 in 2018/19 to the Predator Free Dunedin Project.
Motion carried (TEN/2018/029)
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Moved (Cr Lee Vandervis/Cr Mike Lord):
That the Council:
a) Approves an annual grant of $120,000 from 2018/19 for five years to the Predator Free Dunedin Project.
Motion carried (TEN/2018/030)
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In discussing the request from the West Harbour Community Board for sycamore control staff advised that this could be undertake via the operational budget.
Cr Hawkins withdrew from the discussion on the request from the West Harbour Community Board.
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A discussion took place on the request from Mountain Bike Otago.
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Moved (Cr Kate Wilson/Cr Rachel Elder): That the Council:
a) Increases the operational Reserves and Recreational Facilities Group budget by $5,000 per annum to assist with the development, maintenance and upkeep of Mountain Bike Otago tracks.
Motion carried (TEN/2018/031) |
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A discussion took place on the submission from the Wildlife Hospital.
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Moved (Cr Kate Wilson/Cr Aaron Hawkins): That the Council:
a) Approves an annual grant of $50,000 for three years from 2018/19 for the Dunedin Wildlife Hospital.
Motion carried (TEN/2018/032)
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A discussion took place on the community gardens and staff provided an update.
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Moved (Mayor Dave Cull/Cr Aaron Hawkins): That the Council:
a) Requests a report regarding reviewing the policy of charges for community gardens.
Motion carried (TEN/2018/033)
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In a report from Property the community feedback received on projects and plans related to the Property Group was summarised, and included the following activities: · Commercial property · Community housing · Operational property.
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A discussion took place on the report, particularly in relation to proposed rent increases.
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Moved (Mayor Dave Cull/Cr Mike Lord): That the Council:
a) Notes the feedback from the community on projects and plans related to the Property Group. Motion carried (TEN/2018/034) |
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In a report from Arts and Culture the community feedback received on projects and plans related to the Libraries and Museums Group was summarised, and included the following activities: · Dunedin Public Art Gallery (DPAG) · Dunedin Public Libraries (Libraries) · Olveston · Toitū Otago Settlers Museum (Toitū) · Dunedin Chinese Garden. |
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A discussion took place on the submission on the redevelopment of Sammy's and the possibility of bringing the project forward. Questions were also raised in regards to the Otago Museum request for additional funding, and the South Dunedin Hub.
It was agreed that the meeting adjourn and staff provide information regarding the impacts on projects should the funding for Sammy's be brought forward.
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
a) Notes the feedback from the community on projects and plans related to the Libraries and Museums Group. Motion carried (TEN/2018/035) |
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The meeting adjourned at 4.41 pm and reconvened on Wednesday 16 May 2018 at 9.05 am.
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Apologies were received from Councillors Damian Newell and Jim O'Malley (for lateness).
Councillor Newell entered the meeting at 9.10 am.
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There was a discussion on Sammy's and the re-allocation of $5 million included in the draft Property capital budget in 2020/21 to $1 million in 2018/19 and $4 million in 2019/2020 to allow a review of the building's condition and an assessment of the work that might be required.
The General Manager, Community Services (Simon Pickford) and Group Manager Ara Toi (Nick Dixon) responded to questions.
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Moved (Cr Aaron Hawkins/Cr Christine Garey): That the Council:
a) Re-allocates $1 million of the capital budget for Sammy's to the 2018/19 year and the remaining $4 million to the 2019/20 year.
Motion carried (TEN/2018/036) with Councillor Whiley voting against
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There was discussion on the Local Authority Levy system, Otago Museum Trust Board Act 1996 and the Otago Museum Heads of Agreement.
The Chief Executive Officer (Sue Bidrose) provided a background to the recent changes to the Heads of Agreement.
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Moved (Cr Kate Wilson/Cr Christine Garey): That the Council:
1 Notes the following:
a) that the Otago Museum undertook substantial redevelopment using funds from its reserves rather than seeking Council contributions;
b) the quality and extent of the Otago Museum's Collection, particularly its Tangata Whenua collection which makes it nationally significant;
c) the importance to Dunedin and local iwi of the redevelopment of the Otago Museum's Tangata Whenua Gallery to appropriately display this collection.
2 Requests the Chief Executive Officer and the Mayor initiate discussions with the Ministers of Arts, Culture and Heritage around potential:
a) for more equitable levying across the region; and
b) for national funding for the Otago Museum recognising the significance of the Otago Museum collection.
Motion carried (TEN/2018/037)
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Cr Chris Staynes withdrew from the discussion and vote.
Cr Kate Wilson responded to questions, then withdrew from the discussion and vote.
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Moved (Cr Marie Laufiso/Cr Christine Garey): That the Council:
a) Approves an annual grant of $75,000 towards the Otago Museum's Tangata Whenua Gallery redevelopment in the 2019/20 and 2020/21 financial years.
Division The Council voted by division with Councillors Staynes and Wilson withdrawing from the vote.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Damian Newell, Conrad Stedman, Andrew Whiley and Mayor Dave Cull (10).
Against: Crs Mike Lord and Lee Vandervis (2).
The division was declared CARRIED by 10 votes to 2
Motion carried (TEN/2018/038) |
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The report summarised the community feedback received on projects and plans related to the Regulatory Services Group, and included the following activities: · Building Services · Compliance Solutions (includes Alcohol Licensing, Animal Services and Environmental Health) · Parking Operations · Parking Services (enforcement). There was a discussion on the building consent fee associated with retro-fitting of wall insulation.
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Moved (Mayor Dave Cull/Cr Conrad Stedman): That the Council:
a) Notes the feedback from the community on projects and plans related to the Regulatory Services Group. b) Remits the building consent fee for the retrospective fitting of wall insulation. Motion carried (TEN/2018/039) |
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The report summarised the community feedback received on projects and plans related to the Waste Management Group and included Solid Waste and Environmental Solutions activities. The Acting General Manager, Infrastructure and Networks (Leanne Mash) and the Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.
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Moved (Cr Kate Wilson/Cr Aaron Hawkins): That the Council:
a) Notes the feedback from the community on projects and plans related to the Waste Management Group. Motion carried (TEN/2018/040) |
The meeting adjourned at 10.30 am and reconvened at 10.46 am.
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The report summarised the community feedback received on projects and plans related to the Community and Planning Group, and included the following activities: · City development · Community development and events · Resource consents. There was an in-depth discussion on support provided to refugees who settled in the city and additional support that Council could provide.
The General Manager Strategy and Governance (Sandy Graham) and the Manager Events and Community Development (Joy Gunn) responded to questions.
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Moved (Cr Lee Vandervis/Cr Rachel Elder): That the Council:
a) Provides a one-off $50,000 in 2018/19 to be used for interpreter services for the Syrian refugees.
The motion was put and lost
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Councillor O'Malley entered the meeting at 11.29 am.
There was a discussion on trialling of pedestrianisation of the lower Octagon and lower Stuart Street over the next two years.
The General Manager Strategy and Governance (Sandy Graham) responded to questions.
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Moved (Cr Aaron Hawkins/Cr Damian Newell): That the Council:
a) Allocates $75,000 a year to the operational Community and Planning budget in 2018/19 and 2019/20 to support pedestrianisaton trials, and associated activities in the lower Octagon and Stuart Street.
Division The Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14).
Against: Cr Lee Vandervis (1).
The division was declared CARRIED by 14 votes to 1
Motion carried (TEN/2018/041) |
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There was a discussion on the possibility of trialling pedestrianisation of the St Clair Esplanade.
The General Manager Strategy and Governance (Sandy Graham) and the Acting General Manager Infrastructure and Networks (Leanne Mash) spoke to the item and responded to questions.
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Moved (Cr Conrad Stedman/Cr Damian Newell): That the Council:
a) Requests staff present to Council a report outlining options for pedestrianisation trials and associated activities for the St Clair Esplanade.
Following questioning and staff concerns, the Mayor suggested that the mover might give consideration to withdrawing the resolution and raise the matter at the appropriate Committee meeting.
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Moved (Cr Conrad Stedman/Cr Aaron Hawkins):
That the Council:
Withdraws the above resolution:
Motion carried (TEN/2018/042) |
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The meeting adjourned at 12.29 pm and reconvened at 1.15 pm.
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Moved (Cr Aaron Hawkins/Cr Christine Garey): That the Council:
a) Allocates $95,000 from the Civic Grants budget, for three years from 2018/19 towards the provision of professional theatre in Dunedin.
Division The Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (14). Against: Cr Lee Vandervis (1).
The division was declared CARRIED by 14 votes to 1
Motion carried (TEN/2018/043) |
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Moved (Cr Marie Laufiso/Cr Christine Garey): That the Council:
a) Approves an annual increase of $80,000 in the operational Community and Planning budget to support community development for migrants and refugees.
Motion carried (TEN/2018/044) Cr Vandervis recorded his vote against |
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Cr Aaron Hawkins withdrew from the meeting at 2.05 pm.
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Moved (Cr Rachel Elder/Cr Marie Laufiso): That the Council:
a) Increases the grants funding for events and festivals by $50,000 per annum spread across the three contestable areas: premier ($10,000), major ($30,000), local events ($10,000). Motion carried (TEN/2018/045)
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Cr Aaron Hawkins returned to the meeting at 2.15 pm.
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
b) Notes the feedback from the community on projects and plans related to the Community and Planning Group. Motion carried (TEN/2018/046) |
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The report summarised the community feedback received on projects and plans related to the Economic Development Group, and included the following activities: · Destination Dunedin · Economic Development · Dunedin i-Site Visitor Centre (Visitor Centre).
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Moved (Cr Andrew Whiley/Cr Christine Garey): That the Council:
a) Provides an additional $100,000 in the operational Economic Development budget in 2018/19 for new work around the future of Dunedin as a Smart City.
Motion carried (TEN/2018/047)
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
b) Notes the feedback from the community on projects and plans related to the Economic Development Group. Motion carried (TEN/2018/048) |
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26 Governance and Support Services - Summary of Community Feedback |
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The report summarised the community feedback received on projects and plans related to the Governance and Support Services Group, and included the following activities: · Business Information Services (BIS) · Civic and Administration (including Civil Defence) · Corporate Leadership · Corporate Policy · Council Communications and Marketing (CCM) · Customer Services Agency (CSA) · Finance · Fleet Operations · Human Resources · Investment Account · Waipori Fund · Warm Dunedin. |
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Moved (Cr Aaron Hawkins/Cr Kate Wilson):
That the Council:
Remits the lease fees and associated DCC charges for active community gardens on DCC reserves.
Motion carried (TEN/2018/049)
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Moved (Cr Aaron Hawkins/Cr David Benson-Pope): That the Council:
a) Notes the feedback from the community on projects and plans related to the Governance and Support Services Group. Motion carried (TEN/2018/050) |
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The schedule of fees and charges for the 2018/19 financial year was presented to the Council for adoption. Fees and charges were presented for adoption in advance of the final 10 year plan adoption to allow Council activities sufficient time to complete necessary work prior to the schedules becoming effective on 1 July 2018. |
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Moved (Cr David Benson-Pope/Cr Aaron Hawkins):
That the Council:
a) Adopts the schedule of fees and charges for 2018/19 attached to the report.
Motion carried (TEN/2018/051) Cr Vandervis recorded his vote against |
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The report contained the recommendations to be taken at the completion of consideration of feedback and final decision-making on the budgets for the 10 year plan 2018-28. These recommendations allowed the decisions and budget changes made during the deliberations by Councillors to be incorporated into a final 10 year plan document by staff. The final 10 year plan document would then be subject to external audit processes prior to adoption by the Council on 26 June 2018. A summary of final decision-making on feedback topics would be made available on the Council website and at service centres following the adoption of the final 10 year plan. |
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Moved (Cr Kate Wilson/Cr Chris Staynes):
That the Council:
Moves the annual grant of $120,000 from 2018/19 for five years to the Predator Free Dunedin Project to start in 2019/20 for four years at $150,000 per annum.
Motion carried (TEN/2018/052) Cr Vandervis recorded his vote against
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
a) Approves staff comments for feedback topics as shown in the consultation database (or as amended during 10 year plan decision-making) for the purposes of: (i) providing feedback on 10 year plan engagement and decision-making to the community; (ii) inclusion in the final 10 year plan document as appropriate; (iii) further follow-up or action by staff, if required. b) Approves the changes to draft 10 year plan budgets resolved at this meeting for inclusion in the final 10 year plan, for adoption by the Council on 26 June 2018. Motion carried (TEN/2018/053) Cr Vandervis recorded his vote against |
The Chief Executive Officer extended her thanks to staff who had worked on the Ten Year Plan, and especially to Sandy Graham, who was responsible for her first Ten Year Plan and who had stepped in for her as Acting Chief Executive Officer during the process.
Mayor Cull also congratulated staff for their work back to the workshops held the previous year and felt that it had been a good team effort. He also thanked his Council colleagues for a very constructive process which had been handled very well.
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Committee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (TEN/2018/054) |
The meeting moved into non-public at 3.31 pm.