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Toitu Otago Settlers Museum
Board
23 May 2018
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Reports
Toitu Otago Settlers Museum Activity Report
Department: Toitu Otago Settlers Museum
EXECUTIVE SUMMARY
1 This
report covers the activities of Toitū Otago Settlers Museum for period 1
March to 31 March 2018.
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RECOMMENDATIONS
That the Committee:
a) Notes the Toitū Otago Settlers Museum Activity Report.
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BACKGROUND
2 Not
Applicable
DISCUSSION
Visitors
3 There
were 29,188 visitors to the Toitū Otago Settlers Museum (TOSM) from 1
March to 31 March 2018 compared with 27,463 for the same period last year. The
total visitor numbers for the Museum for the last financial year were 309,491.
The Museum is on track for a record number of visitors by year end – in
the region of $320,000.
4 There
were 4,812 visitors to the Dunedin Chinese Garden (DCG) from 1 March to 31
March 2018 compared with 5,035 for the same period last year. The total
visitor numbers for the Garden for the last financial year were 51,164. The DCG
is tracking towards a final figure of around 51,412.
(Note: The high number of
visitors in February 2018 was a result of the Chinese New Year event. In 2017
the Chinese New Year event was held in the month of January. The Chinese New
Year is the moon occurring between 21 January and 20 February each year.)
Financial
Summary
5 The
financial results below are for the period ended 31 March 2018 and include the
operation of both TOSM and the DCG.
6 The
net favourable outcome for the first nine months of the new Financial Year to
March 2018 was $127K Favourable.
7 The financial result for the Otago Settlers Museum was overall in
line with expectations.
Sustainability
8 Energy
usage continues to fall at the Museum, with good practices put into place
following an Energy Audit in 2016. The Building Management System has now been
fully commissioned following the 2016 upgrade which should result in further
continuous improvement.
9 Savings
made so far this year (to March 2018) are $41K. In the last Financial Year
(2071/18), total energy savings were $56K.
10 For this last
quarter, January energy usage was high due to January 2018 being the hottest
month ever recorded in Dunedin. As such January electricity use compared to the
previous year increased by 27% due to additional cooling and dehumidification
requirements. Even with this additional load the electricity use was still less
than in 2016 which is the year prior to when changes were made to the building
management system (BMS).
11 As requested, LPG
usage has been reduced, and in January 2018 was zero due to a trial where the
boiler was turned off, saving approximately 18,000kWh or $2,000.
Extending this trial across all of the summer months (and into autumn and
spring), could result in a potential $10,000 annual saving for a small
investment.
12 February saw a
return to normal temperatures and the additional savings from turning the
boiler off in February can be easily seen when compared to last year when the
boiler was running.
13 As technology
allows, the last remaining non-LED lights in the Museum (in the non-public
spaces) are being replaced with LED fittings. These lights have much lower
energy usage and produce no Ultra-Violet radiation and so are better for object
conservation.
Visitor
Experience
Exhibitions
14 The Sketched in
Stone Exhibition continues in the Special Exhibitions Gallery, showcasing
local lithographic artists of the Victorian and Edwardian era. The exhibition
runs until 13 May 2018.
15 The Women’s
War: Patriotism, Service & Dissent continues in the Special Exhibitions
Gallery, focussing on the World War I experiences of Otago women, ranging from
patriotic activity, service as nurses and volunteers, to a minority who stood
fast against the war. The exhibition runs until 24 June 2018.
16 Toitu te Whare
Taoka is a small photographic display which opened in the NZR Lounge
(Bullnose) on 28 November. The exhibition showcases Kai Tahu whanui’s
ongoing relationship with the Museum and celebrates the fifth anniversary of
the completion of the redevelopment project. The exhibition runs until 22 May
2018.
17 What If?
Otago’s Harbour Vision is pop-up display in the NZR Lounge (Bullnose)
of the architectural models for the proposed long-term Harbour development
created by Dunedin company, Architecture Van Brandenburg. The newly-relocated
Feedback Tree has already received over 3,000 responses from visitors, with a
particular focus on the proposed pedestrian overbridge which features in the DCC’s
10 Year Plan. Given the Museum’s close proximity to the proposed
development (the bridge would begin just outside the Bullnose/Chinese Garden
entrance) this has proved a great opportunity for the Museum to become a venue
for discussions around the future of our city and in particular the Harbour and
Heritage Precincts of which we are such an important component.
Public Programmes
18 A total of 13
programmes were held with a total of 479 attendees.
19 Highlights included
a talk by Jim Geddes on Muka Studios and the resumption of stone lithography in
Gore; The Stupendous Pinniped Puppet Show in conjunction with the New
Zealand Sea Lion Trust; Tuesday Club
included guest speaker Brian Miller speaking on Dunedin artist Ralph Miller and
his work during and after World War II. The versatile singing group,
Melrose Singers also gave a live performance in March including a repertoire of
classical, traditional, folk and pop songs.
20 For a full
description of the Public Programmes held during the reporting period please
see Attachment A.
Education
Learning Experiences
Outside the Classroom (LEOTC)
21 A total of 741
students participated in LEOTC programmes during the March period comprising
260 secondary students and 481 primary students (46 adults accompanied these
groups).
Collections
Management
22 Wireless access
points have been installed this month in the various collection stores
including the archives. This enables multiple users to be working in these
areas on Vernon - Collection Management Software (CMS).
23 Collections
Legacy planning work continues with the Director as part of the Strategic Plan
goals for the next few years.
24 Collections
continue work on rationalising the two strong-room collection areas. This
involves inventory work. The Collection Assistant, Registrar and Masters
intern will continue to work on this around other tasks.
25 Chemical
spill training happened on the 2nd week of March. The Collections
team and the Museum Technician participated in this and now have attained the
20733 / 21467 unit standards covering this area. Spill kits are now installed
into the three main Collection Stores containing potential hazards.
26 There were 367 objects
catalogued by various staff including interns in March.
27 The
Collections team continued processing potential donation objects through the IR
process and 10 offers of objects for the collection have been received
for consideration by the curators this month.
28 Ongoing
digital storage needs continue to be explored with BIS. As more photographs and
videos are taken and copied and as more “born digital” material is
donated, then more 3-level digital storage is required.
29 For a full
description of the Collections activity held during the reporting period please
see Attachment A.
Mana
Whenua Engagement
30 The Bill Dacker
collection project with the Kāi Tahu Cultural Mapping Team is progressing.
A meeting between TOSM, Bill Dacker and Kāi Tahu is booked for early in
April and a plan for the next steps will come from this.
31 Planning is underway
for a visit by Ngati Ruanui, one of the Taranaki Iwi, and by a group of
rangatahi from Tauranga in April.
32 Regular meetings are
held of the Kāi Tahu TOSM Liaison Group, where forward planning and
consultation are considered.
33 Working in
conjunction with iD Fashion and local Kāi Tahu designers, an iD Associated
Event is being planned for April showcasing the designs of Darleen Gore, Fiona
Clements and Amber Bridgman, all local Kāi Tahu designers.
Partnerships
and Collaborations
34 The intern from
Museum and Heritage Studies continues to work on various projects including
inventory, cataloguing, digitisation and description of films in the collection
working with the Director on the Digital Strategy.
35 Work on digitisation
of the film collection also continued this month in conjunction with Maurice
Hayward of the Film Heritage Trust.
36 The Registrar
continued the work with two skilled embroiderers one afternoon per week on
rehousing some of the textile works.
37 The Rockliff
scholarship funded by the Otago Settlers Association (OSA) is in the final
stages of sign off and should be ready for advertising early April. A guide on
cataloguing has been written and so the winner of the scholarship can begin
this work as soon as they begin.
Commercial
Activity
Retail
38 Retail revenue for
the period was $15,543. The revenue is down slightly for the 9 months to March
2018.
Venue Hire
39 Revenue for venue
hire is $16,617 for the financial year-to-date and a comparative figure will be
available in the next financial year.
Audience
Engagement
40 For full details of
the Audience Engagement during the reporting period please see Attachment A.
Dunedin
Chinese Garden
41 As part of the
Lantern Festival at the end of Chinese New Year, there was an evening viewing
of the Garden on 2 March 2018, with a range of activities.
42 Easter was another
busy time for the Garden despite inclement weather.
43 Planning meetings
have continued for the Ten Year Anniversary celebrations in September 2018, as
well as for the upcoming TRENZ show in May 2018.
OPTIONS
44 There are no options
as the report is for information only.
NEXT STEPS
45 There are no next
steps as the report is for information only.
Signatories
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Author:
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Jennifer Evans - Otago Settlers Museum Director
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Authoriser:
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Nick Dixon - Group Manager Ara Toi
Simon Pickford - General Manager Community Services
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Attachments
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Title
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Page
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a
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Additonal Activity
Information
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23
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This report relates to providing a public service and it
is considered good-quality and cost-effective.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development Strategy
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☒
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☐
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☐
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Environment Strategy
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☐
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☒
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☒
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Arts and Culture Strategy
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☒
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☐
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☐
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☐
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☐
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☒
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Other strategic projects/policies/plans
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☒
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☐
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☐
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The activities in this report support the Arts and
Culture, Economic Development and Social Wellbeing Strategies.
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Māori Impact
Statement
There are no known impacts for tangata whenua. The Museum
consults with and works closely with its Kāi Tahu Advisory Group.
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Sustainability
No implications although the principle of sustainability
underpins all of the activity of Toitū Otago Settlers Museum and the
Dunedin Chinese Garden.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
This report is for noting purposes only.
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Financial
considerations
This report is for noting purposes only.
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Significance
In terms of the Council’s Significance and
Engagement Policy, the matters in this report are deemed to be of low
significance.
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Engagement –
external
This report is for noting purposes only.
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Engagement -
internal
This report is for noting purposes only.
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Risks: Legal /
Health and Safety etc.
There are no legal or health and safety risks related to
matters in this report.
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Conflict of Interest
There are no known conflicts of interest.
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Community Boards
There are no specific implications for Community Boards.
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