Agenda of Waikouaiti Coast Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:

Date: Wednesday 23 May 2018

Time: 5.30 pm

Venue: Karitane Hall, Coast Road, Karitane

Sue Bidrose

Chief Executive Officer

Waikouaiti Coast Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley	Richard Russell
	Rose Stringer-Wright

Senior Officer Kristy Rusher, Chief Legal Officer

Governance Support Officer Rebecca Murray

Rebecca Murray

Governance Support Officer

Telephone:

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Waikouaiti Coast Community Board

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Warrington Surf Club Social Rooms, Warrington Domain on Wednesday 18 April 2018, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley	Richard Russell
	Rose Stringer-Wright

IN ATTENDANCE

Nick Dixon (Group Manager, Ara Toi), Gareth Jones (Contracts Manager, Project and Asset Management), Tom Simons-Smith (Coastal Specialist, Planning and Delivery), Andrew Lord (Team Leader Maintenance, Transport Delivery), Leslie Marriott (Gigcity Project Coordinator), Fraser Liggett (Manager, Economic Development Programme) and Antony Deaker (Ara Toi Project Coordinator)

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Road Safety outside Waitati School - Stacey Honeywill (Waitati School Principal)

Stacey Honeywill addressed the meeting regarding concerns with the Road Safety outside Waitati School. Issues raised and discussed were traffic speed, visible distance of traffic and pedestrians from the corners. Ms Honeywill also advised of discussions held with the Transport Strategy staff regarding options of signage. It was advised that the ideal outcome would be flashing 30km signs.

1.2 Waikouaiti Bowling Club Inc - John Dempster

John Dempster addressed the meeting concerning the Waikouaiti Bowling Club Inc funding application and responded to questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

Confirms the agenda with the following alteration:

Item 8 Waikouaiti Coast Community Board Action List would be taken before Item 7 Enterprise Dunedin Update.

Motion carried (WC/2018/022)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright):

That the Board:

a) Notes the Elected Members' Interest Register attached; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2018/023)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 7 March 2018

Moved (Member Mandy Mayhem-Bullock/Member Jim O'Malley):

That the Board:

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 7 March 2018 as a correct record.

Motion carried (WC/2018/024)

Part A Reports

6 Update from the Local Police

Otago Coastal Area Commander Inspector Jason Guthrie and Senior Constable Lesley Eason, New Zealand Police provided an update on Policing matters within the area, which included:

· A high level overview of the area;

· Reported crime in the area was down;

· The Road Policing Team were focused on State Highway One; and

· The new Police Officer for Palmerston will start on 21 May 2018

8 Waikouaiti Coast Community Board Action List

Discussions took place on the Action List which included the Matanaka Drive Plantation, Karitane Spit, Shortcut Road and Bus Shelters.

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

a) Amends the Action List as appropriate.

Motion carried (WC/2018/025)

7 Enterprise Dunedin Update

Enterprise Dunedin staff provided an update on Enterprise Dunedin activities, which included:

· Film

· GigCity

· Rural Broadband

Moved (Chairperson Alasdair Morrison/Member Jim O'Malley):

That the Board:

a) Notes the Enterprise Dunedin April 2018 update.

Motion carried (WC/2018/026)

Richard Russell left the meeting at 7.53pm and returned at 8.02pm

9 Funding Application

An application for funding was received from the Waikouaiti Bowling Club Inc, requesting $1800.00 towards replacing the decayed timber framing and artificial grass lining in ditches around the perimeter of the bowling green.

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

a) Approves a grant of $1200.00 for the Waikouaiti Bowling Club Inc, towards replacing the decayed timber framing and artificial grass lining in ditches around the perimeter of the bowling green.

Motion carried (WC/2018/027)

10 Governance Support Officer's Report

In a report from the Governance Support Officer, an update was provided on the matters of interest, including:

a) Project Fund.

b) Incoming Correspondence.

c) Proposed naming of a Private Way – Errols Court, Warrington.

Moved (Chairperson Alasdair Morrison/Member Jim O'Malley):

That the Board:

a) Notes the Governance Support Officer’s Report.

Motion carried (WC/2018/028)

11 Board Updates

Board members provided an update on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock (Board Representative) provided a verbal update.

Waikouaiti Recycling Centre Project

Geraldine Tait provided a verbal update.

Waikouaiti Plantation Replanting Project

Mark Brown provided a verbal update.

Application Process Assistance

Richard Russell provided a verbal update.

Assist Fund Recipients with Reporting Back

Rose Stringer-Wright provided a verbal update

BRAG Walking Group

Mark Brown provided a verbal update.

Truby King Recreation Reserve Committee

Geraldine Tait and Rose Stringer-Wright provided a verbal update.

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

a) Notes the report.

Motion carried (WC/2018/029)

12 Chairperson's Report

A verbal report was provided by the Chairperson, which included:

· The report back from the Waitati Music Festival

· OAR FM Radio Group Membership and Morning Show segment

· ANZAC Day, Mandy to present the wreath at Waitati

· 10 Year Plan submission, will be presented by Geraldine.

· Freedom Camping

Moved (Member Mark Brown/Member Mandy Mayhem-Bullock):

That the Board:

a) Notes the reports

b) Approves the OAR Radio Group Membership and Morning Show segment cost of $270.00 per annum to be paid from the Project Fund.

Motion carried (WC/2018/030)

13 Council Activities

Councillor Jim O'Malley provided an update on matters of interest to the Board, which included:

· 10 Year Plan

· One Roads Network meeting

14 Items for Consideration by the Chair

Items for consideration by the Chair, included:

· Waitati School road safety issue outside school, Cr O’Malley and Mr Morrison to inspect issue at peak time and meet with staff.

· Mr Morrison to write to Safe Roads.

The meeting concluded at 8.53pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

23 May 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board area including:

a) Project Fund.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Project Fund

2 $5,406.04 remains in the Project Fund taking into account expenditure on grants. The expenditure made so far this financial year is as follows:

Meeting Date	Amount	Recipient/Purpose
23 August 2017	$300.00	Progress of Waikouaiti – purchase a flag
27 September 2017	$612.74	Warrington School – Polyfest uniforms
27 September 2017	$650.00	Blueskin Youth & Community Amenities Association – purchase gravel and a tree
8 November 2017	68.00	Bunches & Bows - Flowers
15 November 2017	$598.00	2018 Waitati Music Festival – Toilet Hire
31 January 2018	$650.00	Blueskin A&P Society – advertising costs
7 March 2018	$450.00	Full page ad in Blueskin Bay Community Directory – Approved but still to be actioned
9 April 2018	$65.22	Miss Reid Florist - Flowers
18 April 2018	$1,200.00	Waikouaiti Bowling Club Inc – Timber framing/artificial grass around bowling green
Total	$4,593.96

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

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A	Minutes of Waikouaiti Coast Community Board meeting held on 18 April 2018	10

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a	Action List	16