Agenda of West Harbour Community Board

West Harbour Community Board

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 14 March 2018, commencing at 5.30 pm.

PRESENT

Chairperson	Steve Walker
Deputy Chairperson	Trevor Johnson
Members	Francisca Griffin	Cr Aaron Hawkins
	Ryan Jones	Ange McErlane
	Jan Tucker

IN ATTENDANCE

Graham McKerracher (Communications and Marketing Manager), Bernie Hawke (Library Services Manager) and Ainslie Heather (Community Librarian – Port Chalmers),

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Hemi Tamati – Skate Board Park

Esther and Hemi Tamati spoke to the Board regarding the development of a skateboard park in Port Chalmers.

In response to a question Ms Tamati advised that the current site, at the bottom of George Street, was not that safe, and they were open to looking at other areas. She advised that they would be prepared to fund raise for the park.

Hemi Tamati commented that as a starting point a simple halfpipe would be suitable and then the community could develop plans to continue.

They are seeking the support of the Board and some adults to assist with the project.

A petition consisting of a 100 signatures was tabled.

1.2 Mike Broughton - Dunedin Dark Skies Group

Mike Broughton, Dunedin Dark Skies Group spoke to the Board regarding Dunedin being a Dark Skies City. He commented on the street lights on the State Highway, which are funded by NZTA. He advised that the lights were not suitable for a Dark Skies city.

He asked that the Board make a submission to the City Council supporting the concept of the Dark Sky and also to NZTA to encourage them to implement the guidelines for a Dark Sky City.

1.3 Stu Debenham – Roading Issues

Mr Debenham spoke to the Board regarding State Highway 88 and advised it was an extremely dangerous road. He said as a result of road works near Ravensbourne the man hole covers were no longer in line with the road surface and were creating major issues for vehicles using the road.

He also commented that the strapping of a load on a truck was causing concern as they had to have 3 chains on a trailer but did not have any forward restraint stopping the load from slipping forward.

Mr Debenham also asked for a roundabout at the intersection of Beach Street, Grey Street and Mount Street.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Steve Walker/Trevor Johnson):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WHCB/2018/010)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no declarations made.

Moved (Steve Walker/Trevor Johnson):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2018/011)

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 7 February 2018

Moved (Steve Walker/Trevor Johnson):

That the Board:

Confirms the minutes of the West Harbour Community Board meeting held on 7 February 2018 as a correct record.

Motion carried (WHCB/2018/012)

Part A Reports

6 Library Activity Report

A report from the Library Services Manager provided a summary of the activities of the Dunedin Public Libraries for the period 1 July 2017 to 31 January 2018, with a focus on services to the West Harbour community through the Port Chalmers Library and Service Centre.

Moved (Aaron Hawkins/Trevor Johnson):

That the Board:

a) Notes the Library Activity Report

Motion carried (WHCB/2018/013)

7 Update on Predator Free Dunedin/Pest Control, Volunteer Programme, Ecological Contract and Tracks
	The Biodiversity Officer and Volunteer Projects Facilitator were unable to attend the meeting.

8 Governance Support Officers Report

In a report the Governance Support Officer, provided an update on the project fund and action list.

Moved (Steve Walker/Trevor Johnson):

That the Board:

a) Notes the Governance Support Officers Report;

b) Amends the Action List as appropriate.

Motion carried (WHCB/2018/014)

9 Board Representation and Areas of Responsibility

a) Port Environment Liaison Committee

Ange McErlane advised that they had received a copy of the draft design for the fishing wharf at Boiler Point, and in due course the design will be put out for public comment.

b) Ravensdown Community Liaison Group

Trevor Johnson advised that there was nothing to report.

c) Keep Dunedin Beautiful

Steve Walker thanked Rema Smith (Community Advisor) for his assistance while the Co-ordinator was away. He advised that the Community Awards were being held on 21 May and tree planting would take place on Mothers' Day.

d) Communications/Facebook

Ryan Jones advised that the Facebook page had 550 likes and there had been a positive response to the Community Awards.

e) State Highway 88 Liaison Group

The group had not meet but a meeting would be held in the near future.

f) Funding Applications Report Back

Francisca Griffin advised that she had received a report back from the Heritage Festival and Samuel Gradwell.

g) West Harbour Beautification Trust

Steve Walker advised that they are still waiting for the commencement of stage 3 of the sycamore removal programme. He was liaising with the Biodiversity Officer regarding this.

h) Policing Issues

Jan Tucker advised that there was nothing to report.

i) Vision Port Chalmers

In response to a question regarding the proposed new toilet the Chairperson advised that due to staff changes this had not been progressed but he was following it up.

10 Chairperson's Report

The Chairperson will provide an update on matters of interest including:

· He had meet with Cr Hawkins and Council staff on site to discuss the future of the Sims building. Council are looking at putting a temporary roof on the building and looking at options and costs for its future.

· The Group Manager Transport and Gordon Tocher and himself had met onsite to discuss options to prevent the flooding of Aramoana Road. He advised that the wall was being repaired at Waipuna Bay.

· He had meet with Contract Manager (Gareth Jones) regarding the Borlases track. It was suggested that the community could take this on as a project. Francisca Griffin and Jan Tucker agreed to meet with Gareth to discuss options and lead the project.

· Paul Allen from Civil Defence will be holding a meeting in Aramoana on 18 March to discuss Civil Defence in the area.

· Ryan Jones advised that the Community Board Executive had changed the long service awards to a more quality award and the conference was being held in April 2019. He advised that Cr Garey had resigned and Rachel Brown was appointed.

· Ryan Jones also advised that he had attended the Senior Citizen's Association and had proposed a forum be held later in the year with Board members in attendance.

11 Council Activities

	Cr Hawkins commented on 10 Year Plan Consultation, the Review of the Gambling & TAB Venues Policy, Local Alcohol Policy, Litter Bylaw and the Dunedin Destination Plan.

12 Notification of Items for Consideration by the Chairperson

	Items notified by members were · Community Access Radio –Francisca Griffin · State Highway 88 maintenance – Request NZTA attend – Trevor Johnson · Developing a Community Board Pamphlet – Jan Tucker/Ange McErlane · Pride in Our Place – Jan Tucker · Development of Skateboard Park –The Chairperson will contact the submitters to discuss the project.

The meeting concluded at 7.15 pm .

..............................................

C H A I R P E R S O N

West Harbour Community Board

2 May 2018

Enterprise Dunedin Update

Department: Enterprise Dunedin

EXECUTIVE SUMMARY

1 Enterprise Dunedin have been invited by Community Board Chairs to attend the April round of Community Board meetings.

2 Staff will provide updates on Enterprise Dunedin activity including film, GigCity and Rural Broadband

RECOMMENDATIONS

That the Board:

a) Notes the Enterprise Dunedin April 2018 update.

DISCUSSION

3 The intention is to provide Community Boards with an update on Enterprise Dunedin activities and projects under the 2013-23 Economic Development Strategy as well discuss any ideas and feedback which board members may have.

4 The Economic Development Programme Manager will be in attendance along with Enterprise Dunedin coordinators:

a) Film Dunedin activities;

b) Rural Broadband Initiative & GigCity Dunedin

Signatories

Author:

Lesley Marriott - GigCity Project Coordinator

Authoriser:

Fraser Liggett - Economic Development Programme Manager

John Christie - Director Enterprise Dunedin

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

Sustainability

As an update, there are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

No risks have been identified.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

West Harbour Community Board

2 May 2018

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

· Project Fund

· Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report;

b) Amends the Action List as appropriate

Project Fund

2 $6948.43 remains in the Project Fund. The following grants/scholarships/other expenditure has been made so far this financial year:

Meeting Date	Amount	Recipient
*Project Fund*

30 August 2017	$1,000.00	Harbour City Dunedin Heritage Festival
30 August 2017	$1,283.70	Rothesay News Contribution
7 February 2018	$350.00	Robert Scott, The Journey
7 February 2018	$85.00	Catering for award function
	$22.00	Community Award Function
	$60.87	Flowers
*Scholarship Fund*

30 August 2017	$250.00	Samuel Gradwell

Total	$3051.57

Action List

2 An update on outstanding matters is provided in Attachment A.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Action List	48

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
A	Minutes of West Harbour Community Board meeting held on 14 March 2018	12

	Title	Page
a	Funding Application - Port Chalmers Kindergarten	21
b	Funding Application - West Harbour Arts Charitable Trust	31
c	Funding Application - Pioneer Opportunities & Resources Trust	37