Agenda of Council - 26 June 2018

Council

26 June 2018

Setting of Rates for the 2018/19 Financial Year

Department: Finance

EXECUTIVE SUMMARY

1 The Council has adopted the 10 year plan 2018-28 including the Funding Impact Statement. Council now needs to resolve to set the rates as provided for in the Funding Impact Statement for the 2018/19 year.

RECOMMENDATIONS

That the Council:

a) Set the following rates under the Local Government (Rating) Act 2002 on rating units in the district for the financial year commencing 1 July 2018 and ending on 30 June 2019.

1 General Rate

A general rate set under section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis as described below:

· A rate of 0.3181 cents in the dollar (including GST) of capital value on every rating unit in the "residential" category.

· A rate of 0.3022 cents in the dollar (including GST) of capital value on every rating unit in the "lifestyle" category.

· A rate of 0.7795 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

· A rate of 0.5567 cents in the dollar (including GST) of capital value on every rating unit in the "residential heritage bed and breakfasts" category.

· A rate of 0.2543 cents in the dollar (including GST) of capital value on every rating unit in the "farmland" category.

· A rate of 0.0600 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium category.

2 Community Services Rate

A targeted rate for community services, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· $233.50 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

· $233.50 (including GST) per rating unit for all rating units in the "commercial and Forsyth Barr Stadium" categories.

3 Kerbside Recycling Rate

A targeted rate for kerbside recycling, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· $66.30 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

· $66.30 (including GST) per rating unit for all rating units in the "commercial" category.

4 Drainage Rates

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· $535.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "connected" to the public sewerage system.

· $267.50 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "serviceable" by the public sewerage system.

· $535.00 (including GST) per rating unit for all rating units in the "commercial, residential institutions, schools and Forsyth Barr Stadium" categories and which are "connected" to the public sewerage system.

· $267.50 (including GST) per rating unit for all rating units in the "commercial, residential institutions and schools" categories and which are "serviceable" by the public sewerage system.

· $102.25 (including GST) per rating unit for all rating units in the "church" category and which are "connected" to the public sewerage system.

Rating units which are not "connected" to the scheme and which are not "serviceable" will not be liable for this rate. Drainage is a combined targeted rate for sewage disposal and stormwater. Sewage disposal makes up 83.9% of the drainage rate, and stormwater makes up 16.1%. Non-rateable land will not be liable for the stormwater component of the drainage targeted rate. Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 83.9%.

5 Commercial Drainage Rates – Capital Value

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· A rate of 0.2881 cents in the dollar (including GST) of capital value on every rating unit in the "commercial and residential institution" category and which are "connected" to the public sewerage system.

· A rate of 0.1441 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category and which are "serviceable" by the public sewerage system.

· A rate of 0.2161 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "connected" to the public sewerage system.

· A rate of 0.1081 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "serviceable" by the public sewerage system.

· A rate of 0.0225 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium category.

This rate shall not apply to properties in Karitane, Middlemarch, Seacliff, Waikouaiti and Warrington. This rate shall not apply to churches. Drainage is a combined targeted rate for sewage disposal and stormwater. Sewage disposal makes up 83.9% of the drainage rate, and stormwater makes up 16.1%. Non-rateable land will not be liable for the stormwater component of the drainage targeted rate. Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 83.9%.

6 Water Rates

A targeted rate for water supply, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· $387.00 (including GST) per separately used or inhabited part of any "connected" rating unit which receives an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

· $193.50 (including GST) per separately used or inhabited part of any "serviceable" rating unit to which connection is available to receive an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

· $387.00 (including GST) per unit of water being one cubic metre (viz. 1,000 litres) per day supplied at a constant rate of flow during a full 24 hour period to any "connected" rating unit situated in Karitane, Merton, Seacliff, Waitati, Warrington, West Taieri, East Taieri or North Taieri.

· $193.50 (including GST) per separately used or inhabited part of any "serviceable" rating unit situated in Waitati, Warrington, West Taieri, East Taieri or North Taieri. This rate shall not apply to the availability of water in Merton, Karitane or Seacliff.

7 Fire Protection Rates

A targeted rate for the provision of a fire protection service, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· A rate of 0.0800 cents in the dollar (including GST) of capital value on all rating units in the "commercial" category. This rate shall not apply to churches.

· A rate of 0.0600 cents in the dollar (including GST) of capital value on all rating units in the "residential institutions" category.

· A rate of 0.0090 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium category.

· $116.10 (including GST) for each separately used or inhabited part of a rating unit within the "residential, residential heritage bed and breakfasts, lifestyle and farmland" category that is not receiving an ordinary supply of water within the meaning of the Dunedin City Bylaws.

8 Water Rates – Quantity of Water

A targeted rate for the quantity of water provided to any rating unit fitted with a water meter, being an extraordinary supply of water within the meaning of the Dunedin City Bylaws, set under section 19 of the Local Government (Rating) Act 2002, according to the following scale of charges (GST inclusive):

	Annual Meter Rental Charge
20mm nominal diameter	$148.00
25mm nominal diameter	$190.00
30mm nominal diameter	$211.00
40mm nominal diameter	$239.00
50mm nominal diameter	$484.00
80mm nominal diameter	$598.00
100mm nominal diameter	$631.00
150mm nominal diameter	$907.00
300mm nominal diameter	$1,177.00
Hydrant Standpipe	$586.00
Reconnection Fee	$397.00
Special Reading Fee	$54.00
	Backflow Prevention Charge
Backflow Preventer Test Fee	$98.00
Incomplete Application Fee (hourly rate)	$40.00
Rescheduled Backflow Preventer Test Fee	$56.00
	Water Charge
Merton, Rocklands, Hindon and individual farm supplied Bulk Raw Water Tariff	$0.11 per cubic metre
All other treated water per cubic metre	$1.60 per cubic metre
Disconnection of Water Supply – AWSCI to excavate	$221.00
Disconnection of Water Supply – DCC contractor to excavate	$900.00

Where the supply of a quantity of water is subject to this Quantity of Water Targeted Rate, the rating unit will not be liable for any other targeted rate for the supply of the same water.

9 Allanton Drainage Rate

A targeted rate for the capital contribution towards the Allanton Wastewater Collection System, set under section 16 of the Local Government (Rating) Act 2002, of $411.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Allanton area is shown in the map below:

Allanton_AP map

10 Blanket Bay Drainage Rate

A targeted rate for the capital contribution towards the Blanket Bay Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $636.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Blanket Bay area is shown in the map below:

Blanket Bay

11 Curles Point Drainage Rate

A targeted rate for the capital contribution towards the Curles Point Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $749.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Curles Point area is shown in the map below:

12 Tourism/Economic Development Rate

A targeted rate for Tourism/Economic Development, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· 0.0142 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

· 0.0013 cents in the dollar (including GST) of capital value on the Forsyth Barr Stadium category.

13 Warm Dunedin Targeted Rate Scheme

A targeted rate for the Warm Dunedin Targeted Rate Scheme, set under section 16 of the Local Government (Rating) Act 2002, per rating unit in the Warm Dunedin Targeted Rate Scheme.

The targeted rate scheme provides a way for homeowners to install insulation and/or clean heating. The targeted rate covers the cost and an annual interest rate. The interest rates have been and will be:

Rates commencing 1 July 2013 and 1 July 2014 8%

Rates commencing 1 July 2015 and 1 July 2016 8.3%

Rates commencing 1 July 2017 7.8%

Rates commencing 1 July 2018 7.2%

14 Private Street Lighting Rate

A targeted rate for the purpose of recovering the cost of private street lights, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

· $149.40 (including GST) per private street light divided by the number of separately used or inhabited parts of a rating unit for all rating units in the "residential and lifestyle" categories in the private streets as identified in the schedule below.

· $149.40 (including GST) per private street light divided by the number of rating units for all rating units in the "commercial" category in the private streets as identified in the schedule below.

1-10	Achilles Avenue	9	Glengarry Court
1	Alton Avenue	10	Glengarry Court
2	Alton Avenue	11	Glengarry Court
2A	Alton Avenue	12	Glengarry Court
3	Alton Avenue	13	Glengarry Court
4	Alton Avenue	14	Glengarry Court
5	Alton Avenue	15	Glengarry Court
6	Alton Avenue	16	Glengarry Court
7	Alton Avenue	17	Glengarry Court
8	Alton Avenue	18	Glengarry Court
9	Alton Avenue	19	Glengarry Court
7	Angle Avenue	20	Glengarry Court
9	Angle Avenue	21	Glengarry Court
11	Angle Avenue	22	Glengarry Court
20	Angle Avenue	23	Glengarry Court
22	Angle Avenue	24	Glengarry Court
24	Angle Avenue	48	Glenross Street
43	Arawa Street	50	Glenross Street
47	Arawa Street	54	Glenross Street
17	Awa Toru Drive	56	Glenross Street
19	Awa Toru Drive	58	Glenross Street
21	Awa Toru Drive	60	Glenross Street
23	Awa Toru Drive	110	Glenross Street
25	Awa Toru Drive	114	Glenross Street
27	Awa Toru Drive	116	Glenross Street
29	Awa Toru Drive	230	Gordon Road
31	Awa Toru Drive	229	Gordon Road
33	Awa Toru Drive	34	Grandview Crescent
35	Awa Toru Drive	10	Halsey Street
37	Awa Toru Drive	1	Hampton Grove, Mosgiel
39	Awa Toru Drive	2	Hampton Grove, Mosgiel
41	Awa Toru Drive	3	Hampton Grove, Mosgiel
43	Awa Toru Drive	4	Hampton Grove, Mosgiel
60A	Balmacewen Road	5	Hampton Grove, Mosgiel
60B	Balmacewen Road	6	Hampton Grove, Mosgiel
62	Balmacewen Road	7	Hampton Grove, Mosgiel
64	Balmacewen Road	8	Hampton Grove, Mosgiel
1	Balmoral Avenue	9	Hampton Grove, Mosgiel
2	Balmoral Avenue	10	Hampton Grove, Mosgiel
3	Balmoral Avenue	11	Hampton Grove, Mosgiel
4	Balmoral Avenue	12	Hampton Grove, Mosgiel
5	Balmoral Avenue	14	Hampton Grove, Mosgiel
6	Balmoral Avenue	15	Hampton Grove, Mosgiel
7	Balmoral Avenue	16	Hampton Grove, Mosgiel
8	Balmoral Avenue	17	Hampton Grove, Mosgiel
9	Balmoral Avenue	18	Hampton Grove, Mosgiel
10	Balmoral Avenue	19	Hampton Grove, Mosgiel
11	Balmoral Avenue	20	Hampton Grove, Mosgiel
12	Balmoral Avenue	21	Hampton Grove, Mosgiel
16	Balmoral Avenue	22	Hampton Grove, Mosgiel
17	Balmoral Avenue	23	Hampton Grove, Mosgiel
19	Barclay Street	24	Hampton Grove, Mosgiel
211	Bay View Road	25	Hampton Grove, Mosgiel
211A	Bay View Road	26	Hampton Grove, Mosgiel
211B	Bay View Road	4	Harold Street
1	Beaufort Street	12	Harold Street
3	Beaufort Street	70a	Hazel Avenue
119	Belford Street	70	Hazel Avenue
12	Bell Crescent	72	Hazel Avenue
14	Bell Crescent	215a	Helensburgh Road
24	Bell Crescent	217a	Helensburgh Road
26	Bell Crescent	217b	Helensburgh Road
7	Bishop Verdon Close	219	Helensburgh Road
9	Bishop Verdon Close	219a	Helensburgh Road
10	Bishop Verdon Close	219b	Helensburgh Road
11	Bishop Verdon Close	221	Helensburgh Road
12	Bishop Verdon Close	223	Helensburgh Road
8	Bonnington Street	49	Highcliff Road
8a	Bonnington Street	49A	Highcliff Road
10	Bonnington Street	51	Highcliff Road
20K	Brighton Road	57	Highcliff Road
20J	Brighton Road	295	Highcliff Road
20H	Brighton Road	297	Highcliff Road
20G	Brighton Road	313	Highcliff Road
20F	Brighton Road	315a	Highcliff Road
20E	Brighton Road	315b	Highcliff Road
20D	Brighton Road	317	Highcliff Road
20C	Brighton Road	16	Highgate
20B	Brighton Road	18	Highgate
20A	Brighton Road	20	Highgate
20	Brighton Road	34a	Highgate
34	Burgess Street	34	Highgate
36	Burgess Street	216	Highgate
38	Burgess Street	218	Highgate
40	Burgess Street	144A	Highgate
42	Burgess Street	144B	Highgate
44	Burgess Street	146	Highgate
46	Burgess Street	146A	Highgate
48	Burgess Street	148	Highgate
50	Burgess Street	11	Irmo Street
181	Burt Street	12	Irmo Street
183	Burt Street	9	Kilgour Street
185	Burt Street	11	Kilgour Street
7	Bush Road, Mosgiel	15	Kilgour Street
64	Caldwell Street	20	Kinvig Street
66	Caldwell Street	22	Kinvig Street
80	Caldwell Street	2	Koremata Street
82	Caldwell Street	4	Koremata Street
1	Campbell Lane	12	Koremata Street
4	Campbell Lane	3	Lawson Street
5	Campbell Lane	4	Leithton Close
6	Campbell Lane	6	Leithton Close
7	Campbell Lane	9	Leithton Close
8	Campbell Lane	10	Leithton Close
9	Campbell Lane	11	Leithton Close
10	Campbell Lane	14	Leithton Close
11	Campbell Lane	15	Leithton Close
12	Campbell Lane	18	Leithton Close
13	Campbell Lane	19	Leithton Close
14	Campbell Lane	21	Leithton Close
15	Campbell Lane	22	Leithton Close
30	Cardigan Street, North East Valley	23	Leithton Close
32	Cardigan Street, North East Valley	26	Leithton Close
34	Cardigan Street, North East Valley	27	Leithton Close
36	Cardigan Street, North East Valley	28	Leithton Close
22	Centennial Avenue, Fairfield	29	Leithton Close
24	Centennial Avenue, Fairfield	32	Leithton Close
26	Centennial Avenue, Fairfield	33	Leithton Close
28	Centennial Avenue, Fairfield	36	Leithton Close
150	Chapman Street	5	Leven Street
150A	Chapman Street	2	Leyton Terrace
152	Chapman Street	21-67	Lock Street
12	Clearwater Street	23a	London Street
14	Clearwater Street	25	London Street
16	Clearwater Street	1-25	London Street
18	Clearwater Street	2-25	London Street
20	Clearwater Street	3-25	London Street
22	Clearwater Street	8	Lynwood Avenue
24	Clearwater Street	10	Lynwood Avenue
26	Clearwater Street	12c	Lynwood Avenue
28	Clearwater Street	12b	Lynwood Avenue
30	Clearwater Street	12a	Lynwood Avenue
32	Clearwater Street	12	Lynwood Avenue
34	Clearwater Street	14	Lynwood Avenue
36	Clearwater Street	3	McAllister Lane, Mosgiel
22	Cole Street	5	McAllister Lane, Mosgiel
11	Corstorphine Road	7	McAllister Lane, Mosgiel
11A	Corstorphine Road	9	McAllister Lane, Mosgiel
13	Corstorphine Road	11	McAllister Lane, Mosgiel
15	Corstorphine Road	13	McAllister Lane, Mosgiel
17	Corstorphine Road	15	McAllister Lane, Mosgiel
21	Corstorphine Road	17	McAllister Lane, Mosgiel
23	Corstorphine Road	19	McAllister Lane, Mosgiel
25	Corstorphine Road	210	Main South Road, Green Island
11	Craighall Crescent	340	Main South Road, Green Island
15	Craighall Crescent	380	Main South Road, Green Island
1	Dalkeith Road, Port Chalmers	1	Mallard Place, Mosgiel
2	Dalkeith Road, Port Chalmers	2	Mallard Place, Mosgiel
4	Dalkeith Road, Port Chalmers	3	Mallard Place, Mosgiel
6	Dalkeith Road, Port Chalmers	4	Mallard Place, Mosgiel
8	Dalkeith Road, Port Chalmers	5	Mallard Place, Mosgiel
10	Dalkeith Road, Port Chalmers	6	Mallard Place, Mosgiel
12	Dalkeith Road, Port Chalmers	7	Mallard Place, Mosgiel
21	Davies Street	8	Mallard Place, Mosgiel
22	Davies Street	9	Mallard Place, Mosgiel
1	Devon Place	10	Mallard Place, Mosgiel
2	Devon Place	11	Mallard Place, Mosgiel
3	Devon Place	12	Mallard Place, Mosgiel
4	Devon Place	13	Mallard Place, Mosgiel
5	Devon Place	14	Mallard Place, Mosgiel
6	Devon Place	15	Mallard Place, Mosgiel
7	Devon Place	11	Malvern Street
9	Devon Place	15	Malvern Street
10	Devon Place	17a	Malvern Street
11	Devon Place	30	Marne Street
12	Devon Place	32	Marne Street
13	Devon Place	42	Marne Street
14	Devon Place	44	Marne Street
15	Devon Place	46	Marne Street
16	Devon Place	48	Marne Street
17	Devon Place	50	Marne Street
18	Devon Place	2	Meldrum Street
19	Devon Place	10	Meldrum Street
20	Devon Place	33	Melville Street
139b	Doon Street	14	Middleton Road
139a	Doon Street	16	Middleton Road
139	Doon Street	18	Middleton Road
141	Doon Street	20	Middleton Road
143	Doon Street	22	Middleton Road
145	Doon Street	24	Middleton Road
149	Doon Street	26	Middleton Road
151	Doon Street	28	Middleton Road
5	Dorset Street	30	Middleton Road
7	Dorset Street	37	Middleton Road
10	Dorset Street	37a	Middleton Road
11	Dorset Street	39	Middleton Road
12	Dorset Street	43	Middleton Road
14	Dorset Street	47a	Middleton Road
16	Dorset Street	19	Montague Street
18	Dorset Street	21	Montague Street
20	Dorset Street	23	Montague Street
21	Dorset Street	29	Moray Place
17	Duckworth Street	415	Moray Place
19	Duckworth Street	72	Newington Avenue
21	Duckworth Street	37	Norwood Street
35	Duckworth Street	41	Norwood Street
37	Duckworth Street	39	Pacific Street
39	Duckworth Street	1	Pembrey Street
39a	Duckworth Street	2	Pembrey Street
41	Duckworth Street	3	Pembrey Street
47	Duckworth Street	4	Pembrey Street
49	Duckworth Street	5	Pembrey Street
53	Duckworth Street	6	Pembrey Street
	Dunedin Airport	7	Pembrey Street
1–31	Eastbourne Street	8	Pembrey Street
2–31	Eastbourne Street	10	Pembrey Street
3–31	Eastbourne Street	11	Pembrey Street
4–31	Eastbourne Street	264	Pine Hill Road
5–31	Eastbourne Street	264a	Pine Hill Road
6–31	Eastbourne Street	266B	Pine Hill Road
7–31	Eastbourne Street	266A	Pine Hill Road
8–31	Eastbourne Street	268A	Pine Hill Road
9–31	Eastbourne Street	268B	Pine Hill Road
10–31	Eastbourne Street	270	Pine Hill Road
11–31	Eastbourne Street	272	Pine Hill Road
12–31	Eastbourne Street	274	Pine Hill Road
13–31	Eastbourne Street	278A	Pine Hill Road
14–31	Eastbourne Street	278B	Pine Hill Road
15–31	Eastbourne Street	390	Pine Hill Road
16–31	Eastbourne Street	409	Pine Hill Road
17–31	Eastbourne Street	411	Pine Hill Road
18–31	Eastbourne Street	5	Pinfold Place, Mosgiel
19–31	Eastbourne Street	6	Pinfold Place, Mosgiel
20–31	Eastbourne Street	8	Pinfold Place, Mosgiel
21–31	Eastbourne Street	9	Pinfold Place, Mosgiel
22–31	Eastbourne Street	10	Pinfold Place, Mosgiel
23–31	Eastbourne Street	11	Pinfold Place, Mosgiel
24–31	Eastbourne Street	12	Pinfold Place, Mosgiel
25–31	Eastbourne Street	13	Pinfold Place, Mosgiel
26–31	Eastbourne Street	14	Pinfold Place, Mosgiel
27–31	Eastbourne Street	15	Pinfold Place, Mosgiel
28–31	Eastbourne Street	19	Queen Street
29–31	Eastbourne Street	19A	Queen Street
30–31	Eastbourne Street	223	Ravensbourne Road
31–31	Eastbourne Street	87	Riselaw Road
32–31	Eastbourne Street	89	Riselaw Road
33–31	Eastbourne Street	89a	Riselaw Road
34–31	Eastbourne Street	91	Riselaw Road
35–31	Eastbourne Street	91a	Riselaw Road
36–31	Eastbourne Street	93	Riselaw Road
37–31	Eastbourne Street	93a	Riselaw Road
38–31	Eastbourne Street	21	Rosebery Street
39–31	Eastbourne Street	16	Selkirk Street
40–31	Eastbourne Street	11	Shand Street, Green Island
41–31	Eastbourne Street	14	Sheen Street
42–31	Eastbourne Street	6	Silver Springs Boulevard, Mosgiel
43–31	Eastbourne Street	8	Silver Springs Boulevard, Mosgiel
46–31	Eastbourne Street	10	Silver Springs Boulevard, Mosgiel
47–31	Eastbourne Street	12	Silver Springs Boulevard, Mosgiel
50–31	Eastbourne Street	14	Silver Springs Boulevard, Mosgiel
51–31	Eastbourne Street	16	Silver Springs Boulevard, Mosgiel
8	Echovale Avenue	20	Silver Springs Boulevard, Mosgiel
10	Echovale Avenue	22	Silver Springs Boulevard, Mosgiel
12	Echovale Avenue	24	Silver Springs Boulevard, Mosgiel
2	Elbe Street	26	Silver Springs Boulevard, Mosgiel
202	Elgin Road	28	Silver Springs Boulevard, Mosgiel
204	Elgin Road	1-27	St Albans Street
206	Elgin Road	2-27	St Albans Street
208	Elgin Road	3-27	St Albans Street
1	Eton Drive	4-27	St Albans Street
4	Eton Drive	5-27	St Albans Street
5	Eton Drive	6-27	St Albans Street
6	Eton Drive	7-27	St Albans Street
7	Eton Drive	8-27	St Albans Street
8	Eton Drive	9-27	St Albans Street
9	Eton Drive	10-27	St Albans Street
10	Eton Drive	11-27	St Albans Street
11	Eton Drive	12-27	St Albans Street
12	Eton Drive	13-27	St Albans Street
13	Eton Drive	4	Stanley Square
14	Eton Drive	5	Stanley Square
15	Eton Drive	6	Stanley Square
16	Eton Drive	7	Stanley Square
17	Eton Drive	8	Stanley Square
18	Eton Drive	9	Stanley Square
19	Eton Drive	10	Stanley Square
20	Eton Drive	11	Stanley Square
2	Everton Road	12	Stanley Square
3	Everton Road	365	Stuart Street
4	Everton Road	367	Stuart Street
64	Every Street	367a	Stuart Street
66	Every Street	55	Sunbury Street
68	Every Street	57	Sunbury Street
70	Every Street	59	Sunbury Street
76	Every Street	59a	Sunbury Street
7	Fern Road, Ravensbourne	67	Tahuna Road
9	Fern Road, Ravensbourne	67A	Tahuna Road
11	Fern Road, Ravensbourne	67B	Tahuna Road
13	Fern Road, Ravensbourne	69	Tahuna Road
15	Fern Road, Ravensbourne	69A	Tahuna Road
17	Fern Road, Ravensbourne	69B	Tahuna Road
19	Fern Road, Ravensbourne	69C	Tahuna Road
21	Fern Road, Ravensbourne	1	Taupo Lane
19	Ferntree Drive	2	Taupo Street
21	Ferntree Drive	1	Thomas Square
23	Ferntree Drive	2	Thomas Square
25	Ferntree Drive	3	Thomas Square
45	Forfar Street	4	Thomas Square
47	Forfar Street	5	Thomas Square
47a	Forfar Street	6	Thomas Square
49	Forfar Street	7	Thomas Square
51	Forfar Street	8	Thomas Square
53	Forfar Street	9	Thomas Square
53a	Forfar Street	4A	Totara Street, Ravensbourne
1–80	Formby Street	44	Turnbull Street
5–80	Formby Street	46	Turnbull Street
6–80	Formby Street	85A	Victoria Road
7–80	Formby Street	85B	Victoria Road
8–80	Formby Street	85C	Victoria Road
10–80	Formby Street	85D	Victoria Road
14–80	Formby Street	85G	Victoria Road
15–80	Formby Street	85H	Victoria Road
16–80	Formby Street	85I	Victoria Road
17–80	Formby Street	85J	Victoria Road
18–80	Formby Street	85K	Victoria Road
19–80	Formby Street	85L	Victoria Road
20–80	Formby Street	85M	Victoria Road
248	George Street	85N	Victoria Road
558	George Street	85O	Victoria Road
150A	Gladstone Road North	85P	Victoria Road
150B	Gladstone Road North	85Q	Victoria Road
150C	Gladstone Road North	85R	Victoria Road
150D	Gladstone Road North	146	Victoria Road
150E	Gladstone Road North	44	Waimea Avenue
152B	Gladstone Road North	46	Waimea Avenue
152C	Gladstone Road North	48	Waimea Avenue
152D	Gladstone Road North	50	Waimea Avenue
152E	Gladstone Road North	58/60	Waimea Avenue
154A	Gladstone Road North	62/64	Waimea Avenue
214	Gladstone Road North	16	Warwick Street
216	Gladstone Road North	18	Warwick Street
218	Gladstone Road North	23	Warwick Street
220	Gladstone Road North	1	Wenlock Square
222	Gladstone Road North	2	Wenlock Square
224	Gladstone Road North	3	Wenlock Square
226	Gladstone Road North	4	Wenlock Square
228	Gladstone Road North	5	Wenlock Square
230	Gladstone Road North	6	Wenlock Square
232	Gladstone Road North	7	Wenlock Square
234	Gladstone Road North	8	Wenlock Square
39	Glenbrook Drive, Mosgiel	9	Wenlock Square
41	Glenbrook Drive, Mosgiel	10	Wenlock Square
45	Glenbrook Drive, Mosgiel	11	Wenlock Square
47	Glenbrook Drive, Mosgiel	12	Wenlock Square
49	Glenbrook Drive, Mosgiel	14	Wenlock Square
57	Glenbrook Drive, Mosgiel	15	Wenlock Square
1	Glenfinnan Place	17	Wenlock Square
3	Glenfinnan Place	18	Wenlock Square
4	Glenfinnan Place	19	Wenlock Square
4A	Glenfinnan Place	20	Wenlock Square
5	Glenfinnan Place	21	Wenlock Square
6	Glenfinnan Place	33	Wickliffe Street
7	Glenfinnan Place	19	Woodside Terrace
8A	Glenfinnan Place	20	Woodside Terrace
8B	Glenfinnan Place	22	Woodside Terrace
9A	Glenfinnan Place	23	Woodside Terrace
9B	Glenfinnan Place	24	Woodside Terrace
10A	Glenfinnan Place	25	Woodside Terrace
10B	Glenfinnan Place	25a	Woodside Terrace
1	Glengarry Court	26	Woodside Terrace
2	Glengarry Court	27	Woodside Terrace
3	Glengarry Court	29	Woodside Terrace
4	Glengarry Court
5	Glengarry Court
6	Glengarry Court
7	Glengarry Court
8	Glengarry Court

Differential Matters and Categories

b) Adopt the following differential categories for the 2018/19 financial year.

The differential categories are determined in accordance with the Council's land use codes. The Council's land use codes are based on the land use codes set under the Rating Valuation Rules 2008 and are set out in Attachment A. In addition, the Council has established categories for residential institutions, residential heritage bed and breakfasts, the Forsyth Barr Stadium, churches, and schools.

1 Differentials Based on Land Use

The Council uses this matter to:

· Differentiate the General rate.

· Differentiate the Community Services rate.

· Differentiate the Kerbside Recycling rate.

· Differentiate the Private Street Lighting rate.

· Differentiate the Tourism/Economic Development rate.

· Differentiate the Fire Protection rate.

The differential categories based on land use are:

· Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

· Lifestyle – includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

· Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland or Forsyth Barr Stadium.

· Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

· Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description:

· Bed and breakfast establishments; and

· Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

· Either:

· the majority of the establishment is at least 80 years old, or

· the establishment has Heritage New Zealand Pouhere Taonga Registration, or

· the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

· The bed and breakfast owner lives at the facility.

· Forsyth Barr Stadium – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

2 Differentials Based on Land Use and Provision or Availability of Service

The Council uses these matters to differentiate the drainage rate and the commercial drainage rate.

The differential categories based on land use are:

· Lifestyle - includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

· Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

· Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland, Residential Institutions, Forsyth Barr Stadium, Churches or Schools.

· Forsyth Barr Stadium – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

· Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description:

· Bed and breakfast establishments; and

· Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

· Either:

· the majority of the establishment is at least 80 years old or

· the establishment has Heritage New Zealand Pouhere Taonga Registration or

· the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

· The bed and breakfast owner lives at the facility.

· Residential Institutions - includes only rating units with the Council's land use codes 95 and 96.

· Churches – includes all rating units used for places of religious worship.

· Schools - includes only rating units used for schools that do not operate for profit.

The differential categories based on provision or availability of service are:

· Connected – any rating unit that is connected to a public sewerage drain.

· Serviceable – any rating unit that is not connected to a public sewerage drain but is capable of being connected to the sewerage system (being a property situated within 30 metres of a public drain).

3 Differentials Based on Provision or Availability of Service

The Council uses this matter to differentiate the water rates.

The differential categories based on provision or availability of service are:

· Connected – any rating unit that is supplied by the water supply system.

· Serviceable – any rating unit that is not supplied but is capable of being supplied by the water supply system (being a rating unit situated within 100 metres of the nearest water supply).

Minimum Rates

c) Approves that where the total amount of rates payable in respect of any rating unit is less than $5.00 including GST, the rates payable in respect of the rating unit shall be such amount as the Council determines but not exceeding $5.00 including GST.

Low Value Rating Units

d) Approves that rating units with a capital value of $3,500 or less will only be charged the general rate.

Land Use Codes

e) Approves that the land use codes attached to this report are adopted as the Council's land use codes for the purpose of the rating method.

Separately Used or Inhabited Part of a Rating Unit

f) Adopts the following definition of a separately used or inhabited part of a rating unit:

"A separately used or inhabited part of a rating unit includes any portion inhabited or used by the owner/a person other than the owner, and who has the right to use or inhabit that portion by virtue of a tenancy, lease, licence, or other agreement.

This definition includes separately used parts, whether or not actually occupied at any particular time, which are provided by the owner for rental (or other form of occupation) on an occasional or long term basis by someone other than the owner.

For the purpose of this definition, vacant land and vacant premises offered or intended for use or habitation by a person other than the owner and usually used as such are defined as 'used'.

For the avoidance of doubt, a rating unit that has a single use or occupation is treated as having one separately used or inhabited part."

Lump Sum Contributions

g) Approves that no lump sum contributions will be sought for any targeted rate.

Rating by Instalments

h) Approves the following schedule of rates to be collected by the Council, payable by four instalments.

The City is divided into four areas based on Valuation Roll Numbers, as set out below:

Area 1	Area 2	Area 3	Area 3 continued
Valuation Roll Numbers:
26700	26990	26500	27550
26710	27000	26520	27560
26760	27050	26530	27600
26770	27060	26541	27610
26850	27070	26550	27760
26860	27080	26580	27770
26950	27150	26590	27780
26960	27350	26620	27790
26970	27360	26640	27811
26980	27370	26651	27821
27160	27380	26750	27822
27170	27500	26780	27823
27180	27510	27250	27831
27190	27520	27260	27841
27200	27851	27270	27871
	27861	27280	27911
	27880	27450	27921
	27890	27460	27931
	27901	27470	27941
	28000
	28010
	28020

Area 4 comprises ratepayers with multiple assessments who pay on a schedule.

Due Dates for Payment of Rates

i) Approves the due dates for all rates with the exception of water rates, which are charged based on water meter consumption, will be payable in four instalments due on the dates below:

	Area 1	Area 2	Area 3	Area 4
Instalment 1	24/08/18	31/08/18	14/09/18	31/08/18
Instalment 2	16/11/18	30/11/18	14/12/18	30/11/18
Instalment 3	08/02/19	22/02/19	08/03/19	22/02/19
Instalment 4	03/05/19	17/05/19	31/05/19	17/05/19

Water meter invoices are sent separately from other rates at intervals depending on the quantity of water consumed.

Penalties

j) Resolves to charge the following penalties on unpaid rates:

1 A charge of 10% of the unpaid rates instalment will be added to the amount of any instalment remaining unpaid the day after the instalment due date set out above.

2 Where a ratepayer has not paid the first instalment by the due date of that instalment, and has paid the total rates and charges in respect of the rating unit for the 2018/19 rating year by the due date of the second instalment the 10% additional charge for the first instalment shall be remitted.

3 For amounts levied in any previous financial year and which remain unpaid on 1 October 2018, 10% of that sum shall be charged, including additional charges (in any).

4 For amounts levied in any previous financial year and which remain unpaid on 1 April 2019, 10% of that sum shall be charged, including additional charges (if any).

Assessing and Recovering Rates

k) Approves that the Chief Executive Officer, General Manager Finance and Commercial, Financial Controller and Rates and Revenue Team Leader be authorised to take all necessary steps to assess and recover the above rates.

BACKGROUND

2 The rating method for the 2018/19 year formed part of the supporting documentation made available during the community engagement period of the draft 10 year plan 2018-28.

DISCUSSION

3 The rating method for the 2018/19 year incorporates the following changes:

· An increase in the community services targeted rate of 1.5%.

· An increase in the Forsyth Barr Stadium differential rates of 1.5%.

Community Services Targeted Rate

4 In the 2015/16 year, the Council agreed that the community services targeted rate should be increased annually by the Local Government Cost Index (LGCI). An allowance for the June 2017 LGCI of 1.5% increases this from $230.00 to $233.50 for the 2018/19 year.

Forsyth Barr Stadium Differentiated Rates

5 In the 2013/14 year, the differentiated Forsyth Barr Stadium rates have been inflation adjusted annually. For the 2018/19 year, these rates are increased by the June 2017 LGCI of 1.5%.

Limit on "Fixed" Charging

6 Section 21 of the Local Government (Rating) Act 2002 includes a limit on certain rates. In any one year, the Council may not collect more than 30% of its total rates revenue by way of:

· Any uniform annual general charge.

· Any targeted rate that is calculated as a fixed amount per rating unit or separately used or inhabited part of a rating unit (and which is not used solely for water supply or sewage disposal).

7 The Council does not use a uniform annual general charge. The relevant targeted rates for the 2018/19 year are the kerbside recycling rate, the community services rate and the drainage fixed charge. These rates equate to 25% of total rates revenue.

OPTIONS

8 The option provided is to set rates in accordance with the Local Government Act 2002 and the Local Government (Rating) Act 2002 in order to provide rates funding in the 2018/19 year in accordance with the 2018/19 budget.

NEXT STEPS

9 The Council can now set and assess the rates described in its Funding Impact Statement.

Signatories

Author:

Carolyn Allan - Senior Management Accountant

Authoriser:

Gavin Logie - Financial Controller

Dave Tombs - General Manager Finance and Commercial

Attachments

	Title	Page
a	Dunedin City Council Land Use Codes	56

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables the Council to collect the necessary rates funding in order to provide local infrastructure, public services and regulatory functions for the community.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

This decision fits with the strategic framework because it provides the necessary rates funding to implement the activities outlined in the 2018/19 budget.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Council has adopted the 10 year plan 2018-28 and can now set and assess the rates described in its Funding Impact Statement.

Financial considerations

The Council has adopted the 10 year plan 2018-28 and can now set and assess the rates described in its Funding Impact Statement, for the 2018/19 year.

Significance

The decision sets the rates for the 2018/19 year as outlined in the 10 year plan 2018-28.

Engagement – external

The proposed rating method formed part of the Supporting Documentation for the 10 year plan 2018-28 consultation.

Engagement - internal

Internal engagement has occurred with staff in the relevant departments.

Risks: Legal / Health and Safety etc.

Legal risks were considered and appropriate advice sought.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

Dunedin City Council Land Use Codes

Land Use Code

Land Use Description

Differential Category

Multi-use: Vacant/Indeterminate

Commercial

Multi-use: Rural Industry

Farmland

Multi-use: Lifestyle

Lifestyle

Multi-use: Transport

Commercial

Multi-use: Community Services

Commercial

Multi-use: Recreational

Commercial

Multi-use: Utility Services

Commercial

Multi-use: Industrial

Commercial

Multi-use: Commercial

Commercial

Multi-use: Residential

Residential

Rural: Multi-use within Rural Industry

Farmland

Rural: Dairy

Farmland

Rural: Stock Finishing

Farmland

Rural: Arable Farming

Farmland

Rural: Store Livestock

Farmland

Rural: Market Gardens and Orchards

Farmland

Rural: Specialist Livestock

Farmland

Rural: Forestry

Farmland

Rural: Mineral Extraction

Commercial

Rural: Vacant

Farmland

Lifestyle: Multi-use within Lifestyle

Lifestyle

Lifestyle: Single Unit

Lifestyle

Lifestyle: Multi Unit

Lifestyle

Lifestyle: Vacant

Lifestyle

Transport: Multi-use within Transport

Commercial

Transport: Road Transport

Commercial

Transport: Parking

Commercial

Transport: Rail Transport

Commercial

Transport: Water Transport

Commercial

Transport: Air Transport

Commercial

Transport: Vacant

Commercial

Community Services: Multi-use within Community Services

Commercial

Community Services: Educational

Commercial

Community Services: Medical and Allied

Commercial

Community Services: Personal and Property Protection

Commercial

Community Services: Religious

Commercial

Community Services: Defence

Commercial

Community Services: Halls

Commercial

Community Services: Cemeteries and Crematoria

Commercial

Community Services: Vacant

Commercial

Recreational: Multi-use within Recreational

Commercial

Recreational: Entertainment

Commercial

Recreational: Active Indoor

Commercial

Recreational: Active Outdoor

Commercial

Recreational: Passive Indoor

Commercial

Recreational: Passive Outdoor

Commercial

Recreational: Vacant

Commercial

Utility Services: Multi-use within Utility Services

Commercial

Utility Services: Communications

Commercial

Utility Services: Electricity

Commercial

Utility Services: Gas

Commercial

Utility Services: Water Supply

Commercial

Utility Services: Sanitary

Commercial

Utility Services: Other

Commercial

Utility Services: Post Boxes

Commercial

Utility Services: Vacant

Commercial

Industrial: Multi-use within Industrial

Commercial

Industrial: Food, Drink and Tobacco

Commercial

Industrial: Textiles, Leather and Fur

Commercial

Industrial: Timber Products and Furniture

Commercial

Industrial: Building Materials Other than Timber

Commercial

Industrial: Engineering, Metalworking, Appliances and Machinery

Commercial

Industrial: Chemicals, Plastics, Rubber and Paper

Commercial

Industrial: Other Industries – including Storage

Commercial

Industrial: Depots, Yards

Commercial

Industrial: Vacant

Commercial

Commercial: Multi-use within Commercial

Commercial

Commercial: Retail

Commercial

Commercial: Services

Commercial

Commercial: Wholesale

Commercial

Commercial: Offices

Commercial

Commercial: Carparking

Commercial

Commercial: Vacant

Commercial

Residential: Multi-use within Residential

Residential

Residential: Single Unit excluding Bach

Residential

Residential: Multi Unit

Residential

Residential: Public Communal – Unlicensed

Commercial

Residential: Public Communal – Licensed

Commercial

Residential: Special Accommodation

Residential

Residential: Communal Residence Dependent on Other Use

Residential

Residential: Bach

Residential

Residential: Carparking

Residential

Residential: Vacant

Residential

Council

26 June 2018

Local Easter Sunday Shop Trading Policy Review 2018

Department: Corporate Policy

EXECUTIVE SUMMARY

1 In December 2017, the Council adopted a Local Easter Sunday Shop Trading Policy which permitted all shops in Dunedin the option of trading on Easter Sunday. The Council resolved to start a review of the policy 90 days after Easter Sunday.

2 This report presents initial feedback about Easter Sunday shop trading in 2018 and recommends a Statement of Proposal be adopted as part of the special consultative procedure which must be followed under the Local Government Act (LGA).

RECOMMENDATIONS

That the Council:

a) Adopts the Local Easter Sunday Shop Trading Policy Statement of Proposal.

b) Reappoints the members of the Hearings Committee as follows:

i) Councillor Andrew Whiley (Chair)

ii) Councillor Marie Laufiso

iii) Councillor Kate Wilson

iv) Councillor Damian Newell.

BACKGROUND

3 The 2016 Amendment to the Shop Trading Hours Act 1990 (the Act) allows territorial authorities to create a local policy to allow Easter Sunday shop trading in its area. If adopted, an Easter Sunday shop trading policy means that opening to trade is permitted.

4 Without a policy, current restrictions apply i.e. on Easter Sunday only pharmacies, restaurants, souvenir shops and garden centres are able to trade. Licensed premises (including restaurants) are also able to trade, however they are subject to restrictions imposed by the Sale and Supply of Alcohol Act, limiting the sale of alcohol to people present on the premises for dining.

5 Local policies must comply with shop trading provisions in other legislation, such as opening hours or determining what types of shops may open. Restrictions already in place pursuant to the Sale and Supply of Alcohol Act 2012 are not affected by such a policy.

6 The Act acknowledges that Easter Sunday continues to be a day of significance across New Zealand and some people would prefer not work on this day. Shop employees can refuse to work on Easter Sunday and employers must not compel or treat shop employees adversely if they refuse.

7 Likewise, an Easter Sunday Shop Trading Policy does not compel businesses to open on Easter Sunday; however it gives them the option to trade should they wish to do so.

8 Mandatory opening provisions in shop leases may not be interpreted as requiring a shop to trade on Easter Sunday (unless it is the type of lease for which there is a specified exception in the Act).

9 If adopted, a Local Easter Sunday shop trading policy must be reviewed within five years. The special consultative procedure must be used to decide whether to:

a) Amend the policy

b) Revoke the policy

c) Replace the policy or

d) Continue the policy without amendment.

10 After this first review, no further reviews are required by legislation. Further reviews may be made at any time and the Council may wish to specify a review period.

11 In August 2017, following a request from the Otago Chamber of Commerce to consider the introduction of a policy in Dunedin, the Council resolved to approve a draft Easter Sunday Shop Trading Policy for consultation.

12 In December 2017, the Council resolved that it:

Adopts a Local Easter Sunday Shop Trading Policy with the date of effect 1 January 2018 so that any type of shop may trade on Easter Sunday.

i) Decides to schedule a review of the Local Easter Sunday Shop Trading Policy to begin 90 days after Tuesday 3 April 2018.

ii) Writes to the Ministry of Business, Innovation and Employment requesting that advertising is undertaken to increase awareness of employers' statutory obligations for offering employees work on Easter Sunday.

Moved (Cr Andrew Whiley/Cr Doug Hall).

DISCUSSION

Initial stakeholder feedback

13 In December, the Hearings Committee specified that the 2018 review canvas views of employees, employers, those who submitted in 2017 and the wider public. Following Easter Sunday 2018, there has been initial engagement with these key stakeholder groups to find out how Easter Sunday shop trading affected them. This pre-consultation is intended to inform Councillors of the impact of the policy and key issues before the special consultative procedure is used to formally review the policy.

14 Questionnaires were developed for each of the stakeholder groups: retailers, employees and the public to find out how the policy affected them on Easter Sunday 2018. Key stakeholders were contacted and asked to forward information and links through their networks. These organisations were the Otago Chamber of Commerce, the Otago Southland Employers Association, First Union, Unite and Knox Church.

15 Information and the links were made available from 30 April until 18 May. They were promoted through social media, FYI and on the DCC website. The Dunedin People’s Panel was also surveyed for feedback. Online submitters who had made submissions in September 2017 were contacted and invited to complete relevant questions.

16 See Attachment A for the full summary of feedback from stakeholders.

Retailers

17 This table summarises the feedback from retailers.

Table 1: Retailers’ summary of feedback

	Yes	No	Unsure
Support continuation of policy	53%	40%	6%
Chose to open Easter Sunday	61%	39%	N/A
Of those opening, business benefited economically	69%	29%	3%
Of those opening, had difficulty staffing	18%	82%	N/A
Of those opening, offered a day in lieu or time and a half to staff	59%	41%	N/A
Of all respondents, will consider opening in 2019 if policy	44%	50%	8%

18 Issues raised by retailers in order of frequency were: retailers, employees and shoppers should have the choice of opening, working and shopping on Easter Sunday; trading should be a one-off for the Ed Sheeran concerts or other major events only; and that it impacted on family time.

Employees

19 This table summarises feedback from employees.

Table 2: Employees’ summary of feedback

	Yes	No	Unsure
Support continuation of policy	26%	67%	7%
Were asked to work	60%	40%	N/A
If asked, chose to work	61%	39%	N/A
If worked, appreciated opportunity to work	32%	57%	10%
If worked, felt pressured to work if did not want to	50%	44%	6%
If worked, offered time in lieu or a day and a half	57%	40%	3%
Of all respondents, would appreciate opportunity to work in future	25%	68%	7%

20 Issues raised by employees in order of frequency were: it is important to protect this non trading day as it is one of 3.5 guaranteed holidays for employees; that the day is important for family, friends, health and community; that the policy should be a one-off for major events; that benefits such as time and a half and a day in lieu should be offered; that the policy should be retained to give retailers and shoppers the choice; and that they felt pressured, obligated or expected to work when they did not want to.

Public

21 This table summarises feedback from the public.

Table 3: Public summary of feedback

	Yes	No	Unsure
Support continuation of policy	46%	45%	9%
Shopped on Easter Sunday	35%	65%	N/A
Appreciated opportunity to shop Easter Sunday	45%	45%	10%

22 Issues raised by the public in order of frequency were: it is important to retain the non-trading day for family, friends, health and rest; protect the day and workers’ rights; retain the policy to allow retailers and shoppers the choice to open or shop; policy is great for tourism, economy and Dunedin’s future; there is no need to shop on this day; concern for workers being pressured to work; should be a one-off for major events; the day is outdated with little significance; other countries protect their workers’ rights and holidays better; and the day should be acknowledged for its religious significance.

People’s Panel

23 The Dunedin People’s Panel aims to provide an opportunity for people in Dunedin to get involved with a range of Dunedin City Council issues, giving feedback by completing online surveys. The Panel ideally supplements other research, using consultation to provide public perceptions to help inform decision-making processes. Panellists are recruited to be ‘typical’ members of the public – that is they come from a range of backgrounds and have a range of involvement with the DCC. The People’s Panel is not a statistically representative sample of the Dunedin population because panellists choose to sign up although representation from a variety of groups is encouraged. The People’s Panel was invited to answer questions about Easter Sunday shop trading.

24 This table summarises feedback from the People’s Panel.

Table 4: People’s Panel summary of feedback

	Yes	No	Unsure
Support continuation of policy	55%	38%	7%
Shopped on Easter Sunday	20%	80%	N/A
Appreciated opportunity to shop Easter Sunday	45%	44%	11%

25 Issues raised by People’s Panellists in order of frequency were: there is no need to shop on this day; concern for workers’ rights; it is an important day for family, recreation and rest; shops should have the choice to trade; the day no longer has religious significance; concern that workers will be pressured to work; should be for special events only; it was good and convenient to be able to shop; should acknowledge the religious significance of the day; and staff who work should get extra benefits.

Social media

26 Posts on social media prompted various discussions with key topics concern for workers’ rights, the day should be a guaranteed day off for holiday and family time, and that it was great for shopping.

Other Councils

27 At 30 May 2018, 41 councils in New Zealand have Local Easter Sunday Shop Trading Policies. Of these, 39 are district councils and two are city councils (Tauranga and Dunedin).

Further consultation

28 The special consultative procedure is required to review the policy and a Statement of Proposal is required as part of this process. The Statement of Proposal outlines the options of continuing the policy and of not continuing the policy and provides advantages and disadvantages for each option. It seeks specific feedback on both options – see Attachment B.

Hearings Committee

29 A Hearings Committee is required to hear feedback and deliberate on submissions. It is proposed that the Committee that heard submissions in 2017 is reappointed, given their previous involvement with this policy. Members of that Hearings Committee were:

· Councillor Andrew Whiley (Chair)

· Councillor Marie Laufiso

· Councillor Kate Wilson and

· Councillor Damian Newell.

OPTIONS

30 There are no options associated with this report as, in December 2017, the Council resolved to review the policy.

NEXT STEPS

31 If the draft Statement of Proposal is approved for consultation, the following timeline for this review is proposed:

26 June 2018	Council approves draft Statement of Proposal for consultation.
2 July – 3 August 2018	Special consultative procedure.
August	Summarise feedback and prepare report for Hearings Committee.
September	Hearings and Deliberations.
27 November 2018	Hearings Committee report to Council with recommendations. Council decides to continue or revoke the policy.

Signatories

Author:	Anne Gray - Policy Analyst
Authoriser:	Simon Pickford - General Manager Community Services

Attachments

	Title	Page
a	Summary of feedback on Easter Sunday shop trading 2018	67
b	Statement of Proposal for Local Easter Sunday Shop Trading Policy review 2018	79

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal relates to providing a regulatory function and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☒	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Easter Sunday shop trading both contributes to and detracts from the standard of living and vibrant and cohesive communities priorities of the Social Wellbeing Strategy. It contributes to the business vitality and compelling destination priorities of the Economic Development Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no specific implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

The significance of a decision relating to a Local Easter Sunday Shop Trading Policy is considered medium – high in terms of the Council’s Significance and Engagement Policy with regard to community interest and involvement.

Engagement – external

Pre-consultation for the 2018 policy review has involved engagement with stakeholder groups and the public as outlined in the Discussion section of the report.

Engagement - internal

Input to this report was provided by Customer & Regulatory Services, Corporate Policy and in-house legal counsel.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

There are no specific implications for Community Boards.

Council

26 June 2018

Waste Futures 2023 Project

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1 The purpose of this report is to inform Council of the establishment of the Waste Futures 2023 project, and to describe the project execution plan for completion of phase one of the project.

2 This report provides a high level overview of the Waste Futures 2023 project.

3 The report details a high level plan and outlines the next phases in the project and the reporting mechanisms to inform councillors.

RECOMMENDATIONS

That the Council:

a) Notes the Waste Futures 2023 Project report.

BACKGROUND

4 Dunedin City Council is at an important decision point for shaping the future of solid waste management in the Dunedin region. The resource consents from the Otago Regional Council for Green Island Landfill expire in October 2023. Council has a designated alternative site available; however, the original Environmental Impact Assessment of that site was completed in October 1992 and is therefore 26 years old. Current advice is that the consent, procurement and establishment process for a new Class 1 landfill could take approximately seven to eight years.

5 Several studies to investigate development arrangements and governance options for solid waste have been carried out over the last 14 years. These options have included Council Controlled Organisations, Council Controlled Trading Organisations, Private Public Partnerships, or exiting the landfill market. This work has been carried out by staff assisted by external consultants and culminated in an EOI process in 2014 and subsequent RFP ‘Contract 5471 Partnering arrangement for Solid Waste Disposal’ which concluded unsuccessfully in 2016.

6 Following the 2016 RFP process for Contract 5471 staff moved forward with the tender process for three operational contracts ‘Contract 6865 Green Island Landfill and Transfer Station Management; Contract 6863 Landfill Environmental Monitoring and Reporting; Contract 7642 Rural Skip Days and Transfer Stations Operation’ in time for commencement on 1 July 2017.

7 Due to the resource consents for Green Island Landfill expiring in October 2023 there is a need to confirm the preferred future waste operating model, including preferred option for landfill operation, as soon as possible.

DISCUSSION

8 Solid waste management and landfill operations are a key strategic priority for the Council and have high community and stakeholder interest.

9 There is no mandatory or legal requirement for local authorities to be directly involved in the provision of landfill services or the collection of waste. However a territorial authority must promote effective and efficient waste management and minimisation within its district in accordance with section 42 of the Waste Minimisation Act 2008.

10 How waste is managed should reflect the direction of the Council’s Waste Management and Minimisation Plan (WMMP). Council’s WMMP is due for review by September 2019 and will need to be developed alongside the Waste Futures Project to cover collection, waste minimisation, resource recovery, recycling, treatment and disposal, services and facilities in the Dunedin region.

11 Council must also comply with the New Zealand Waste Strategy 2010 and the following legislation:

· Waste Minimisation Act (2008)

· Local Government Act (2002)

· Hazardous Substances and New Organisms Act (1996)

· Climate Change Response Act (2002)

· Resource Management Act (1991)

· Litter Act (1979).

12 The Council has set an aspirational zero-waste target through the WMMP 2013 and recent Council resolutions have directed investigation of enhanced waste management practice including organics collection. Decisions on these will need to be considered as part of the WMMP review and the wider future waste operating model.

13 The operating context for waste, including waste levies and legislative requirements, is shifting with the new Government towards higher standards, meaning that Council needs to be planning for this new operating environment and ensuring that this is sustainable long term.

14 Waste recovery is challenging due to limited markets for recovered waste (e.g., glass/plastics) and competing financial incentives to dispose of waste (e.g., green waste), meaning it will be challenging to achieve the Council’s waste management aspirations of zero-waste.

15 The Green Island Landfill plays an important role in waste management. The landfill forms part of a wider interdependent system managed by both the Council and private sector that also includes collection contracts, transfer stations, landfill operations, public engagement, and waste recovery activities.

16 Resource consents for the operation of the Green Island Landfill expire in 2023. Current advice is that it may be challenging to extend the consents or the physical scale of the landfill significantly beyond 2023, meaning alternative sites and delivery models need to be investigated along with the feasibility of extending the Green Island consents (both scale of the site and time-frame) and the enhancement of current waste minimisation practices.

17 Any extension of the Green Island Landfill consent would only be for a short period.

18 Examples from other Councils indicate that it is likely that development of an alternative landfill disposal site to replace Green Island Landfill would take around seven years to plan, consent, and implement. This includes significant RMA consenting process and stakeholder engagement. Therefore it is unlikely a new disposal site would be delivered before the expiry of current landfill consents in 2023. Examples of Councils or regions that have recently worked through a similar process include:

· Napier/Hastings;

· Taranaki;

· Ruapehu;

· Queenstown; and

· Christchurch.

19 Council’s waste collection contracts also require review by 2019 and these will need to be linked to future landfill options. Extensions to the existing contracts or interim contracts will need to be put in place until a preferred future solid waste operating model has been identified and approved for detailed investigation in 2019/20.

20 The combination of these factors presents a unique opportunity for Council to develop its preferred future strategic waste management model for the Dunedin region over the medium to long term.

OPTIONS

21 Not applicable.

waste futures 2023 project

22 The Project Execution Plan for the first part of the project has been developed, and a Project Steering Group has been established consisting of the acting General Manager Infrastructure and Networks, General Manager Strategy and Governance, and General Manager Finance and Commercial. The Project Control Group has also been established, and meeting and reporting structures have been implemented.

23 Overall project governance sits with the Council’s Infrastructure and Network Services Committee and there will be regular reports to the Committee on progress.

24 Phase one of the project will consist of six concurrent and closely interrelated workstreams:

· Workstream 1: Project Management – Ongoing project management and governance of the programme, including procurement of professional services.

· Workstream 2: Feasibility Analysis – Technical feasibility analysis of Green Island and alternative landfill site at Smooth Hill (see map attachment A), including service continuity and planning.

· Workstream 3: Options Analysis and Business Case Process – Development and analysis of waste futures options, including recommendation of preferred option and associated business case development.

· Workstream 4: Review of Waste Management and Minimisation Plan – Review of the Waste Management and Minimisation Plan to ensure it is aligned with, and supports, Waste Futures 2023.

· Workstream 5: Review Kerbside Collection – Review collection contracts to ensure they support service continuity and are aligned with, and support, Waste Futures 2023.

· Workstream 6: Communications and Engagement – Development and implementation of a communications and engagement strategy and plan that supports Waste Futures 2023, including the review of the Waste Management and Minimisation Plan and review of kerbside collection services.

25 Phase one of the project is intended to be an integrated assessment of all aspects of the waste management system that are relevant to Dunedin. The project will review the strategic options available to manage solid waste and will employ the Better Business Case framework in accordance with the New Zealand Government’s Better Business Case guidelines.

26 This process provides a best practice approach to manage risk and ensure a robust assessment of options and the financial, delivery, management and environmental issues associated with this type of project. It also ensures that the Council is well placed to seek Government investment for the project through the Provincial Growth Fund, if this is considered a viable funding source to support delivery.

27 The business case will be developed in stages, with the first stage leading to an indicative business case aimed at advising the Council of a preferred option, followed by a detailed business case aimed at a final decision on what components should comprise the entire solid waste management system operated by Council.

28 Council will require the assistance of suitably qualified professionals to assist with the development of this business case, either in whole or in part. The deliverables for the project reflect the Better Business Case framework and will be developed over the life of the project.

29 Early engagement with key stakeholders is being undertaken via targeted consultation meetings as part of the early project establishment phase. Stakeholders with a high level of interest in the project include the community, Councillors, Otago Regional Council, waste collectors, waste processors, and various council departments. Other important stakeholders include iwi, government departments, waste generators, neighbouring councils, and users of recycled products.

30 Consultation and engagement with the public is expected to take the following forms:

· Direct engagement with key/affected stakeholders;

· Website information, leaflets, e-mails, drop-in sessions; and

· A public consultation process in 2018.

NEXT STEPS

31 Early engagement with project stakeholders is currently underway, and contact with potentially affected parties has been initiated. The Communication and Engagement Plan, Procurement Plan, Project Schedule, and Risk Register have been developed and will be updated during the life of the project.

32 Procurement for suitably qualified and experienced resources to complete both the feasibility studies and Better Business Case assessment is currently underway. The target date for contract award is 9 July 2018.

33 Regular reporting on the project will be through INSCOM.

Signatories

Author:	Chris Henderson - Group Manager Waste and Environmental Solutions
Authoriser:	Leanne Mash - General Manager Infrastructure and Networks (Acting)

Attachments

	Title	Page
a	Smooth Hill Photographic Map	95

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure and it is considered good-quality and cost-effective.

This report relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The Waste Futures 2023 Project contributes to the Environment Strategy by enabling a robust evaluation of potential options for Dunedin City Council to continue to ensure effective reduction and management of solid waste to achieve the goals set out in its Waste Management and Minimisation Plan, with appropriate regard given to the goals of the Emissions Management and Reduction Plan.

Māori Impact Statement

Iwi have been identified as a significant stakeholder and will be engaged during the Better Business Case options development.

Sustainability

The Waste Futures 2023 Project may have significant economic and environmental implications depending on the preferred option identified.

LTP/Annual Plan/Financial Strategy/Infrastructure Strategy

The Waste Futures 2023 Project will be publicly consulted on during 2019.

Financial considerations

Will be reported on once further details are known.

Significance

Once options are determined then the significance will be assessed in terms of the Council's Significance and Engagement Policy.

Engagement – external

Significant external engagement will be undertaken during the development of potential future operating models.

Engagement - internal

Significant internal engagement will be undertaken during the development of potential future operating models.

Risks: Legal/Health and Safety, etc.

A risk register has been developed which will allow the Project Control Group and Project Steering Group to actively manage risk associated with the Waste Futures 2023 project.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The future management of waste services will be discussed with Community Boards as part of the process.

Mayor	Mayor Dave Cull
Deputy Mayor	Cr Chris Staynes
Members	Cr David Benson-Pope	Cr Rachel Elder
	Cr Christine Garey	Cr Doug Hall
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Damian Newell
	Cr Jim O'Malley	Cr Conrad Stedman
	Cr Lee Vandervis	Cr Andrew Whiley
	Cr Kate Wilson

	Title	Page
a	Location Plan	112
b	Subdivision Plan	113
c	Confirmation of no objection to road name from Aukaha	114

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Confirmation of the Confidential Minutes of Ordinary Council meeting - 29 May 2018 - Public Excluded	S7(2)(j) The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C2 Traffic and Parking Restrictions	S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C3 Early Years Hub	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	Financial information from the organisation to be discussed is included within the report.
C4 Investment Property Portfolio	S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C5 Dunedin Stadium Property Limited: Appointments	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

	Title	Page
a	Executive Leadership Team Register of Interest	17

	Title	Page
a	Minutes of Ordinary Council meeting held on 29 May 2018 (Under Separate Cover)

	Title	Page
a	Minutes of Infrastructure Services and Networks Committee held on 11 June 2018 (Under Separate Cover)

	Title	Page
a	Minutes of Community and Culture Committee held on 12 June 2018 (Under Separate Cover)

	Title	Page
a	Minutes of Planning and Environment Committee held on 12 June 2018 (Under Separate Cover)

	Title	Page
a	Minutes of Waikouaiti Coast Community Board held on 18 April 2018 (Under Separate Cover)

	Title	Page
a	Minutes of Otago Peninsula Community Board held on 19 April 2018 (Under Separate Cover)

	Title	Page
a	Minutes of Strath Taieri Community Board held on 19 April 2018 (Under Separate Cover)

	Title	Page
a	Minutes of Mosgiel-Taieri Community Board held on 2 May 2018 (Under Separate Cover)

	Title	Page
a	Minutes of West Harbour Community Board held on 2 May 2018 (Under Separate Cover)

	Title	Page
a	Minutes of Saddle Hill Community Board held on 3 May 2018 (Under Separate Cover)

	Title	Page
a	Introduction to Consolidated Bylaw	102
b	Amusement Devices Bylaw	107

Author:	Grant Fisher - Transport Planner/Engineer
Authoriser:	Richard Saunders - Group Manager Transport