Waikouaiti Coast Community Board

 CONFIRMED MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Warrington Surf Club Social Rooms, Warrington Domain on Wednesday 18 April 2018, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

Richard Russell

 

Rose Stringer-Wright

 

 

IN ATTENDANCE

Nick Dixon (Group Manager, Ara Toi), Gareth Jones (Contracts Manager, Project and Asset Management), Tom Simons-Smith (Coastal Specialist, Planning and Delivery), Andrew Lord (Team Leader Maintenance, Transport Delivery), Leslie Marriott (Gigcity Project Coordinator), Fraser Liggett (Manager, Economic Development Programme) and Antony Deaker (Ara Toi Project Coordinator)

 

Governance Support Officer       Rebecca Murray

 

 

1       Public Forum

1.1    Road Safety outside Waitati School - Stacey Honeywill (Waitati School       Principal)

 

Stacey Honeywill addressed the meeting regarding concerns with the Road Safety outside Waitati School. Issues raised and discussed were traffic speed, visible distance of traffic and pedestrians from the corners.  Ms Honeywill also advised of discussions held with the Transport Strategy staff regarding options of signage.  It was advised that the ideal outcome would be flashing 30km signs.

 

1.2    Waikouaiti Bowling Club Inc - John Dempster

 

John Dempster addressed the meeting concerning the Waikouaiti Bowling Club Inc funding application and responded to questions.

  

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

 

Confirms the agenda with the following alteration:

 

Item 8 Waikouaiti Coast Community Board Action List would be taken before Item 7 Enterprise Dunedin Update.

 

Motion carried (WC/2018/022)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2018/023)

 

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 7 March 2018

 

Moved (Member Mandy Mayhem-Bullock/Member Jim O'Malley):

That the Board:

 

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 7 March 2018 as a correct record.

 

Motion carried (WC/2018/024)

   Part A Reports

6       Update from the Local Police

 

Otago Coastal Area Commander Inspector Jason Guthrie and Senior Constable Lesley Eason, New Zealand Police provided an update on Policing matters within the area, which included:

 

·      A high level overview of the area;

·      Reported crime in the area was down;

·      The Road Policing Team were focused on State Highway One; and

·      The new Police Officer for Palmerston will start on 21 May 2018

 

8       Waikouaiti Coast Community Board Action List

 

Discussions took place on the Action List which included the Matanaka Drive Plantation, Karitane Spit, Shortcut Road and Bus Shelters.

 

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

 

a)     Amends the Action List as appropriate.

Motion carried (WC/2018/025)

 

7       Enterprise Dunedin Update

 

Enterprise Dunedin staff provided an update on Enterprise Dunedin activities, which  included:

·      Film

·      GigCity

·      Rural Broadband

 

Moved (Chairperson Alasdair Morrison/Member Jim O'Malley):

That the Board:

 

a)     Notes the Enterprise Dunedin April 2018 update.

Motion carried (WC/2018/026)

 

Richard Russell left the meeting at 7.53pm and returned at 8.02pm

 

9       Funding Application

 

An application for funding was received from the Waikouaiti Bowling Club Inc, requesting $1800.00 towards replacing the decayed timber framing and artificial grass lining in ditches around the perimeter of the bowling green.

 

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

 

a)     Approves a grant of $1200.00 for the Waikouaiti Bowling Club Inc, towards replacing the decayed timber framing and artificial grass lining in ditches around the perimeter of the bowling green.

Motion carried (WC/2018/027)

 

10     Governance Support Officer's Report

 

In a report from the Governance Support Officer, an update was provided on the matters of interest, including:

a)     Project Fund.

b)     Incoming Correspondence.

c)     Proposed naming of a Private Way – Errols Court, Warrington.

 

 

Moved (Chairperson Alasdair Morrison/Member Jim O'Malley):

That the Board:

 

a)     Notes the Governance Support Officer’s Report.

Motion carried (WC/2018/028)

 

11     Board Updates

 

Board members provided an update on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock (Board Representative) provided a verbal update.

 

Waikouaiti Recycling Centre Project

Geraldine Tait provided a verbal update.

 

Waikouaiti Plantation Replanting Project

Mark Brown provided a verbal update.

 

Application Process Assistance

Richard Russell provided a verbal update.

 

Assist Fund Recipients with Reporting Back

Rose Stringer-Wright provided a verbal update

 

BRAG Walking Group

Mark Brown provided a verbal update.

 

Truby King Recreation Reserve Committee

Geraldine Tait and Rose Stringer-Wright provided a verbal update.

 

 

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

 

a)     Notes the report.

Motion carried (WC/2018/029)

 

12     Chairperson's Report

 

A verbal report was provided by the Chairperson, which included:

 

·      The report back from the Waitati Music Festival

·      OAR FM Radio Group Membership and Morning Show segment

·      ANZAC Day, Mandy to present the wreath at Waitati

·      10 Year Plan submission, will be presented by Geraldine.

·      Freedom Camping

 

 

Moved (Member Mark Brown/Member Mandy Mayhem-Bullock):

That the Board:

 

a)     Notes the reports

b)      Approves the OAR Radio Group Membership and Morning Show segment cost of $270.00 per annum to be paid from the Project Fund.

Motion carried (WC/2018/030)

 

13     Council Activities

 

Councillor Jim O'Malley provided an update on matters of interest to the Board, which included:

·      10 Year Plan

·      One Roads Network meeting

 

14     Items for Consideration by the Chair

 

Items for consideration by the Chair, included:

·      Waitati School road safety issue outside school, Cr O’Malley and Mr Morrison to inspect issue at peak time and meet with staff.

·      Mr Morrison to write to Safe Roads.

 

 

             

The meeting concluded at 8.53pm.

 

 

 

..............................................

CHAIRPERSON