Community and Culture Committee

MINUTES

Unconfirmed Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 12 June 2018, commencing at 1.00 pm

PRESENT

Chairperson	Cr Aaron Hawkins
Deputy Chairperson	Cr Rachel Elder
Members	Cr David Benson-Pope	Cr Christine Garey
	Cr Doug Hall	Cr Mike Lord
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Andrew Whiley	Cr Kate Wilson

IN ATTENDANCE

Simon Pickford (General Manager Community Services); Sandy Graham (General Manager Strategy and Governance); Leanne Mash (General Manager); Dr Ian Griffin (Director, Otago Museum), Joy Gunn (Manager Events and Community Development) and Ben Hawke, Sasha Freeman, Katie Savage, Alex Leckie Zaharic, Melisa Bonilla Casanas and Elliot Blyth (Members of the Dunedin Youth Council) and Mika Young (Youth Action Committee)

Governance Support Officer       Lynne Adamson

1       Public Forum

There was no Public Forum.   

2       Apologies
	Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Committee: Accepts the apologies from Mayor Dave Cull and Crs Marie Laufiso, Damian Newell, Conrad Stedman and Chris Staynes for absence and from Crs Christine Garey and Andrew Whiley for lateness.  Motion carried (COM/2018/050)

3       Confirmation of agenda
	Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Committee: Confirms the agenda with the following alteration: -     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (COM/2018/051)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Committee:

a)     Notes the Elected Members' Interest Register including the changes advised at the Infrastructure Services and Networks Committee meeting.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2018/052)

Part A Reports

5       Otago Museum Report to Contributing Local Authorities - March to April 2018
	A report prepared by the Otago Museum provided an update on the key activities of the Museum from March to April 2018. The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights of the period reported and noted that on the day of the Ed Sheeran concert, the Museum experienced their busiest day in history.  Dr Griffin then responded to questions from Councillors which included parking concerns and the benefits of a reliable, regular public transport to assist with this issue.
	Moved (Cr Mike Lord/Cr Doug Hall): That the Committee: a)     Notes the Otago Museum Report to Contributing Local Authorities – March to April 2018 Motion carried (COM/2018/053)

6       2018 New Zealand Masters Games Final Report
	A report from Community and Planning provided the Committee with an update on the 2018 New Zealand Masters Games, in particular detailing participant numbers, participant satisfaction and financial results. Crs Whiley and Garey entered the meeting at 1.14 pm The Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions.
	Moved (Cr Mike Lord/Cr Doug Hall): That the Committee: a)     Notes the 2018 New Zealand Masters Games Final Report. Motion carried (COM/2018/054)

7    Update on Youth Engagement and Development
	A report from Community and Planning provided an update on youth engagement and youth development work undertaken by the Community Development team. It included reports for noting from the Dunedin Youth Council and Youth Action Committee, and sought approval from Council to take on the "umbrella" organisation role overseeing the further development, implementation and monitoring of the draft Otepoti Youth Vision. Representatives from the Youth Council and Youth Action Committee were invited to join the Manager Events and Community Development (Joy Gunn) to speak to their reports and provide an update on their activities. The students responded to questions on the promotion of the Youth Council and Action Committee to schools and the best means for students to engage with Council in the future. Cr Hall left the meeting at 1.36 pm Ms Gunn responded to questions including staff resourcing and funding should Council adopt the role to become the umbrella organisation for the Otepoti Youth Vision.
	Moved (Cr David Benson-Pope/Cr Christine Garey): That the Committee: a)     Endorses Council’s role as the "umbrella" organisation for the further development, implementation and monitoring of the Youth Vision Otepoti. b)     Notes the reports from the Dunedin Youth Council and Youth Action Committee. The Council voted by division: For:          Crs Aaron Hawkins, Rachel Elder, David Benson-Pope, Christine Garey, Doug Hall, Mike Lord, Jim O'Malley, Andrew Whiley and Kate Wilson (9). Against:     Cr Lee Vandervis (1). The division was declared CARRIED by 9 votes to 1 Motion carried (COM/2018/055)

8       Items for Consideration by the Chairperson
	Cr Wilson requested Council undertake means to identify targeted topics of interest through Councillors and the Executive Leadership Team to engage more closely with youth committees in the future.

The meeting concluded at 2.08 pm.

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CHAIRPERSON