Planning and Environment Committee
MINUTES
Unconfirmed Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 12 June 2018, commencing at 2.14 pm
PRESENT
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Chairperson |
Cr David Benson-Pope |
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Deputy Chairperson |
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Members |
Cr Rachel Elder |
Cr Christine Garey |
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Cr Doug Hall |
Cr Aaron Hawkins |
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Cr Mike Lord |
Cr Jim O'Malley |
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Cr Lee Vandervis |
Cr Andrew Whiley |
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Cr Kate Wilson |
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IN ATTENDANCE |
Sandy Graham (General Manager Strategy and Governance); Simon Pickford (General Manager Community Services); Adrian Blair (Group Manager Customer and Regulatory Services); Kevin Mechen (Secretary, District Licensing Committee); Bill Frewen (Senior Policy Analyst); Junichi Sugishita (Policy Analyst); Nathan Stocker (Policy Planner); Anna Johnson (City Development Manager); Dan Windwood (Heritage Planner) and Jess MacKinlay (Project Support Officer) |
Governance Support Officer Lynne Adamson
1 Public Forum
There was no Public Forum.
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2 Apologies |
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Moved (Cr David Benson-Pope/Cr Rachel Elder): That the Committee:
Accepts the apologies from Mayor Dave Cull and Crs Marie Laufiso, Damian Newell, Conrad Stedman and Chris Staynes.
Motion carried (PLA/2018/017) |
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3 Confirmation of agenda |
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Moved (Cr David Benson-Pope/Cr Rachel Elder): That the Committee:
Confirms the agenda with the following alteration: - In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (PLA/2018/018) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Committee:
a) Notes the Elected Members' Interest Register including the interests advised at the Infrastructure Services and Networks Committee and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (PLA/2018/019) |
Part A Reports
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5 Submission on the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill (No 2) |
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A report from Corporate Policy and Customer and Regulatory Services provided a copy of the submission from the Dunedin City Council to the Government Administration Select Committee on the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill (No 2) and Supplementary Order Paper (SOP) No 14. |
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The Group Manager Customer and Regulatory Services (Adrian Blair) and Secretary, District Licensing Committee (Kevin Mechen) responded to questions.
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Moved (Cr Aaron Hawkins/Cr Doug Hall): That the Committee:
a) Notes the submission from Dunedin City Council on the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill and Supplementary Order Paper No 14. Motion carried (PLA/2018/020) |
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6 Submission from Dunedin City Council to the ORC draft Biodiversity Strategy |
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A report from Corporate Policy provided a copy of the submission the Dunedin City Council (DCC) submission to the Otago Regional Council (ORC) on the draft Biodiversity Strategy. |
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The Senior Policy Analyst (Bill Frewen) and Policy Analyst (Junichi Sugishita) spoke to the report and advised that as the timeframe for the consultation had fallen outside the Committee cycle, informal engagement had been undertaken with elected members and retrospective approval was now sought.
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Moved (Cr Kate Wilson/Cr Christine Garey): That the Committee:
a) Approves, retrospectively the DCC submission to the Otago Regional Council on the draft Biodiversity Strategy. Motion carried (PLA/2018/021) |
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7 Urban development capacity monitoring report |
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A report from Planning provided a copy of the first Dunedin monitoring report prepared under the National Policy Statement for Urban Development Capacity (NPS-UDC) for noting by committee. The report noted that under the NPS-UDC, DCC were required to monitor a range of indicators and use these to understand how well housing and business land markets were functioning, how planning might affect this, and when additional development capacity might be needed. The City Development Manager (Anna Johnson) and Policy Planner – Urban Development Capacity (Nathan Stocker) spoke to the report, responded to questions and explained the function and requirements of the NPS-UDC. |
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Moved (Cr David Benson-Pope/Cr Mike Lord): That the Committee:
a) Notes the first quarterly urban development capacity monitoring report. Motion carried (PLA/2018/022) |
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8 Results of the Heritage Monitoring Programme 17/18 |
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A report from Planning provided a copy of the first monitoring report prepared as part of the Dunedin Heritage Monitoring Programme which had been approved in June 2017. It was based on fieldwork undertaken over the summer of 2017/2018. The City Development Manager (Anna Johnson) and Heritage Planner (Dan Windwood) spoke to the report and responded to questions. Staff were requested to provide a report to the next meeting on the funds uplifted from the Heritage Fund including their use. |
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Moved (Cr David Benson-Pope/Cr Doug Hall): That the Committee:
a) Notes the Heritage Monitoring Report. Motion carried (PLA/2018/023) |
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9 The Octagon Experience - Final Feedback |
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A report from Planning presented the final public feedback received (from 400 on-site and 200 online survey responses), as well as the final business feedback received (from 20 targeted survey responses) on ‘The Octagon Experience’.
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The City Development Manager (Anna Johnson) and Project Management Support Officer (Jess MacKinlay) spoke to the report and provided background information on the project.
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Moved (Chairperson David Benson-Pope/Cr Christine Garey): That the Committee:
a) Notes the report. Motion carried (PLA/2018/024) |
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10 Items for Consideration by the Chair |
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There were no items notified.
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The meeting concluded at 3.20 pm.
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CHAIRPERSON