Infrastructure Services and Networks Committee

UNCONFIRMED MINUTES

 

Unconfirmed Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 11 June 2018, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Kate Wilson

 

Deputy Chairperson

Jim O'Malley

 

Members

David Benson-Pope

Rachel Elder

 

Christine Garey

Doug Hall

 

Aaron Hawkins

 

 

Mike Lord

Damian Newell

 

Conrad Stedman

Lee Vandervis

 

Andrew Whiley

 

 

IN ATTENDANCE

Leanne Mash, General Manager Infrastructure and Networks), Sandy Graham (General Manager Strategy and Governance), Richard Saunders (Group Manager Transport), Tom Dyer (Group Manager 3 Waters) and Chris Henderson (Group Manager Waste and Environmental Solutions)

 

Governance Support Officer       Jennifer Lapham

 

 

 

1       Public Forum

        Mount Ross Bridge Replacement

 

a)     Lynnore Templeton

 

Mrs Templeton advised that the farm her family owned was on both sides of the Taieri River.  The collapse of the bridge had impacted on the way they managed their farm, and on other services such as tourism activities, the mail run and the school run.  She advised that they would like a 50 tonne capacity bridge.  She would like time to be taken to decide on the correct bridge, but once a decision is made she would like the work to be started immediately.

 

b)     Carmen Hope (tabled statement)

 

        Lynnore Templeton read a statement from Carmen Hope regarding the Mount Ross Bridge Replacement.  Ms Hope advised that she supported the heritage option for the bridge replacement.  She also commented on the impact of the additional time it takes to get emergency vehicles to properties on the other side of the Taieri River.


 

 

c)     Leon Leslie

 

        Leon Leslie spoke on the Mount Ross Bridge replacement and the impact on his farming activities.  He advised that he supported a 50 tonne weight limit, a footpath which allowed people to have somewhere to stand on the bridge, and a high railing for stock and pedestrians.  He advised that the community would like to be consulted in relation to the design.  

 

2       Apologies

 

Moved (Chairperson Kate Wilson/Cr David Benson-Pope):

That the Committee:

 

Accepts the apologies from Mayor Dave Cull and Cr Chris Staynes.

 

Motion carried (INF/2018/021)

 

3       Confirmation of agenda

 

 

Moved (Chairperson Kate Wilson/Cr Christine Garey):

That the Committee:

 

Confirms the agenda with the following alteration:

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (INF/2018/022)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Crs Hawkins, Lord and Vandervis are now members of the District Licensing Committee.  

 

Cr Vandervis is Council appointee to Dunedin Symphony Orchestra.

 

 

Moved (Chairperson Kate Wilson/Cr Rachel Elder):

That the Committee:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

 Motion carried (INF/2018/023)

     

Part A Reports

5       Property Services Activity Report for the Quarter Ending 31 March 2018

 

In a report from Property the Business Improvement Coordinator provided an update on Property Services operations, maintenance and capital works, including contracted-out services.

 

Following discussion it was moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

a)     Notes the Property Services Activity Report for the Quarter ending 31 March 2018.

Motion carried (INF/2018/024) – with Cr Vandervis voting against

 

6       3 Waters Activity Report for the Quarter Ending 31 March 2018

 

In a report from 3 Waters the Group Manager 3 Waters (Tom Dyer) provided an update on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

 

Following discussion it was moved (Chairperson Kate Wilson/Deputy Chairperson Jim O'Malley):

That the Committee:

 

a)     Notes the Three Waters Activity Report for the Quarter ending 31 March 2018.

Motion carried (INF/2018/025)

 

7       Waste and Environmental Solutions Activity Report for the Quarter ended 31 March 2018

 

In a report from Waste and Environmental Solutions the Group Manager Waste and Environmental Solutions (Chris Henderson) provided an update on Waste and Environmental Solutions operations, maintenance and capital works, including contracted out services.

 

Following discussion it was moved (Chairperson Kate Wilson/Cr Mike Lord):

That the Committee:

 

a)     Notes the Waste and Environmental Solutions Activity Report for the Quarter ended 31 March 2018.  

Motion carried (INF/2018/026)

 

 

 

8       Transport Activity Report for the Quarter Ended 31 March 2018

 

In a report from Transport the Asset and Commercial Manager (Merrin McCrory) provided an update on Transport operations, maintenance, and capital works, including contracted out services.

 

Moved (Chairperson Kate Wilson/Deputy Chairperson Jim O'Malley):

That the Committee:

 

a)     Notes the Transport Activity Report for the Quarter ended 31 March 2018.

Motion carried (INF/2018/027)

 

 

It was noted that the Council had referred the following Notice of Motion to the Committee which had been moved by Cr Benson-Pope and seconded by Cr Stedman:

That the Council:

 

Advises the Otago Regional Council that infrastructural and design changes planned for George Street require that bus routes leave George Street at Frederick Street, accessing the new bus hub via Great King Street.

 

Cr Benson-Pope advised that in light of the information provided at this meeting he would move to withdraw the Notice of Motion.

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

        a)     Withdraw the following Notice of Motion

 

Advises the Otago Regional Council that infrastructural and design changes planned for George Street require that bus routes leave George Street at Frederick Street, accessing the new bus hub via Great King Street.

 

Motion carried (INF/2018/028)

 

9       Naming of a New Private Way off Blackhead Road, Dunedin

 

In a report from Transport, options were presented for the naming of a private way off Blackhead Road, Dunedin.

The proposed name did not meet the requirements of the Road Naming Policy as the proposed name was the name of a living person.  However, the Policy states that the Guidelines have less weight when naming private ways.  It was noted that the Committee recently approved the naming of “Errols Court”, which was a private way, after a living person. The developer requested the Committee consider the proposed name based on the discretion it has available for private ways.

The new road name proposed by the developer is considered to comply with all other provisions of the Dunedin City Council Road Naming Policy and is therefore recommended for approval.

 

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

 

a)     Names the new private way off Blackhead Road as "Dallimore Lane".

Motion carried (INF/2018/029)

 

 

The meeting adjourned at 3.00 pm and reconvened at 3.11 pm.

 

10     Mt Ross Road Bridge Replacement Options

 

In a report from Transport, the Group Manager Transport (Richard Saunders) advised that the purpose of the report was to update the Committee on the options for a replacement of the historic Mt Ross Road bridge.

Following the collapse of the Mt Ross bridge in July 2017, a report was commissioned on replacement options.

Five options were considered with the recommended option being the construction of a ‘new heritage’ bridge in the same location as the previous bridge.

Funding subsidy for the replacement bridge will be received from NZTA at a rate of 76% for the 2018/19 year. 

 

 

The Group Manager Transport advised that it was a high level report and once a decision had been made on the option for replacement, consultation would take place with the Community Board and the local community.

 

Discussion took place on whether it was possible to increase the weight limit.  The Group Manager advised he would consult with NZTA regarding funding as it had agreed to fund like for like.

 

 

 

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Committee:

 

a)     Support a new bridge construction as its preferred option

b)     Staff be asked to consult with NZTA regarding funding and the local community regarding the design of the bridge and report back to Council or a Standing Committee prior to the final decision.

 

 

Following Discussion the motion was put on a Division

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Andrew Whiley and Kate Wilson (11).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 11 votes to 1

 

 

11     Items for consideration by the Chair

 

 

There were no items raised.

 

 

 

 

 

 

 

 

The meeting concluded at 4.06 pm.

 

 

 

 

 

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C H A I R P E R S O N