IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Community Services), Graham McKerracher (Manager, Council Communications and Marketing), Dave Tombs (General Manager Finance and Commercial), Sharon Bodeker (Team Leader Civic), Nicola Pinfold (Group Manager Community and Planning), Kristy Rusher (Chief Legal Officer), Joy Gunn (Manager Events and Community Development) and Nick Orbell (Community Advisor)

2.1    Fluoride in Dunedin and Mosgiel Water Supplies

Bruce Spittle addressed the meeting concerning fluoride in the Dunedin and Mosgiel Water Supplies.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/070)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2018/071)

6.1    Ordinary Council meeting - 1 May 2018

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 1 May 2018 as a correct record.

         Motion carried (CNL/2018/072)

7       Infrastructure Services and Networks Committee - 16 April 2018

Moved (Cr Kate Wilson/Cr Marie Laufiso):

That the Council:

Confirms the minutes of the Infrastructure Services and Networks Committee held on 16 April 2018 as a correct record.

Motion carried (CNL/2018/073)

8       Planning and Environment Committee - 17 April 2018

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Council:

a)     Notes the minutes of the Planning and Environment Committee meeting held on 17 April 2018.

Motion carried (CNL/2018/074)

9       Ten Year Plan Deliberations – 14-16 May 2018

Moved (Mayor Dave Cull/Cr Christine Garey):

That the Council:

a)     Confirms the public part of the minutes of the Council Ten Year Plan Deliberations meeting held on 14-16 May 2018.

b)     Takes Part C items of the minutes of the Council Ten Year Plan Deliberations meeting held on 14-16 May 2018 in the non-public part of the meeting.

Motion carried (CNL/2018/075)

10     Mosgiel-Taieri Community Board - 14 March 2018

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 14 March 2018.

Motion carried (CNL/2018/076)

11     West Harbour Community Board - 14 March 2018

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 14 March 2018.  

Motion carried (CNL/2018/077)

12     Saddle Hill Community Board - 15 March 2018

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 15 March 2018.

Motion carried (CNL/2018/078)

13     Criteria for Place-Based Community Grants

A report from Community and Planning explained the development and consultation undertaken and sought Council approval for the proposed criteria for the new Place-Based Community Grants scheme of $300,000 per year which had been approved within the 10 year plan.

The Manager Events and Community Development (Joy Gunn) and Community Advisor (Nick Orbell) spoke to the report and responded to questions.

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Council:

a)     Approves the criteria for the Place-Based Community Grants Scheme and adopts these with effect from 1 July 2018.

Motion carried (CNL/2018/079)

14     Aurora Energy Limited - Draft Statement of Intent

A report from Dunedin City Holdings Ltd summarised amendments made to the draft Statement of Intent of Aurora Energy Ltd, and a supporting draft Policy, for noting by Council.

The General Manager Finance and Commercial (Dave Tombs) spoke to the report.

Moved (Cr Mike Lord/Cr Damian Newell):

That the Council:

a)     Notes the amendment to the draft Statement of Intent of Aurora Energy Ltd, and the supporting draft Information Disclosure Policy.

Motion carried (CNL/2018/080)

15     Submission to the Otago Regional Council Long Term Plan

A report from Civic advised that the Otago Regional Council (ORC) had released its Long Term Plan consultation document "For Our Future", with submissions closing on 11 May 2018. 

The Team Leader Civic (Sharon Bodeker) spoke to the report and noted that Council gave consideration to items that could be included in a submission to the ORC at its meeting on 1 May 2018.  A full submission had been drafted and circulated via email to all Councillors, inviting feedback.  The submission was then finalised and submitted to the ORC .

Cr Staynes presented the submission and provided an update on matters discussed.  Cr Staynes advised that he had commented on the impact of bus services with the increased pedestrianisation of the centre city and requested a costing of a centre city loop bus previously asked for, be actioned.  

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Council:

a)     Notes the submission made to the Otago Regional Council on its 2018-2028 Long Term Plan consultation document.

Motion carried (CNL/2018/081)

16     Councillor Appointment to District Licensing Committee

Cr Wilson, Staynes and Lord withdrew from this item.

Cr Hawkins left the meeting at 1.25 pm.

A report from Civic advised that in May 2017 Cr Stedman had been appointed as a member of the District Licensing Committee (DLC) but due to work commitments had recently resigned. 

Expressions of interest from Councillors was sought and Cr Lord, Cr Vandervis and Cr Hawkins had expressed interest in the appointment. 

Moved (Cr David Benson-Pope/Cr Andrew Whiley):

That the Council:

a)     Appoints Councillors Lee Vandervis, Mike Lord and Aaron Hawkins as Council representatives to the District Licensing Committee for a term of five years, or until they cease to be a Dunedin City Councillor, whichever is earlier.

Motion carried (CNL/2018/082)

IN ATTENDANCE

Leanne Mash, General Manager Infrastructure and Networks), Sandy Graham (General Manager Strategy and Governance), Richard Saunders (Group Manager Transport), Tom Dyer (Group Manager 3 Waters) and Chris Henderson (Group Manager Waste and Environmental Solutions)

Moved (Chairperson Kate Wilson/Cr Rachel Elder):

That the Committee:

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

 Motion carried (INF/2018/023)

5       Property Services Activity Report for the Quarter Ending 31 March 2018

In a report from Property the Business Improvement Coordinator provided an update on Property Services operations, maintenance and capital works, including contracted-out services.

Following discussion it was moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

a)     Notes the Property Services Activity Report for the Quarter ending 31 March 2018.

Motion carried (INF/2018/024) – with Cr Vandervis voting against

6       3 Waters Activity Report for the Quarter Ending 31 March 2018

In a report from 3 Waters the Group Manager 3 Waters (Tom Dyer) provided an update on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

Following discussion it was moved (Chairperson Kate Wilson/Deputy Chairperson Jim O'Malley):

That the Committee:

a)     Notes the Three Waters Activity Report for the Quarter ending 31 March 2018.

Motion carried (INF/2018/025)

7       Waste and Environmental Solutions Activity Report for the Quarter ended 31 March 2018

In a report from Waste and Environmental Solutions the Group Manager Waste and Environmental Solutions (Chris Henderson) provided an update on Waste and Environmental Solutions operations, maintenance and capital works, including contracted out services.

Following discussion it was moved (Chairperson Kate Wilson/Cr Mike Lord):

That the Committee:

a)     Notes the Waste and Environmental Solutions Activity Report for the Quarter ended 31 March 2018.  

Motion carried (INF/2018/026)

8       Transport Activity Report for the Quarter Ended 31 March 2018

In a report from Transport the Asset and Commercial Manager (Merrin McCrory) provided an update on Transport operations, maintenance, and capital works, including contracted out services.

Moved (Chairperson Kate Wilson/Deputy Chairperson Jim O'Malley):

That the Committee:

a)     Notes the Transport Activity Report for the Quarter ended 31 March 2018.

Motion carried (INF/2018/027)

It was noted that the Council had referred the following Notice of Motion to the Committee which had been moved by Cr Benson-Pope and seconded by Cr Stedman:

That the Council:

Advises the Otago Regional Council that infrastructural and design changes planned for George Street require that bus routes leave George Street at Frederick Street, accessing the new bus hub via Great King Street.

Cr Benson-Pope advised that in light of the information provided at this meeting he would move to withdraw the Notice of Motion.

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

        a)     Withdraw the following Notice of Motion

Advises the Otago Regional Council that infrastructural and design changes planned for George Street require that bus routes leave George Street at Frederick Street, accessing the new bus hub via Great King Street.

Motion carried (INF/2018/028)

9       Naming of a New Private Way off Blackhead Road, Dunedin

In a report from Transport, options were presented for the naming of a private way off Blackhead Road, Dunedin.

The proposed name did not meet the requirements of the Road Naming Policy as the proposed name was the name of a living person.  However, the Policy states that the Guidelines have less weight when naming private ways.  It was noted that the Committee recently approved the naming of “Errols Court”, which was a private way, after a living person. The developer requested the Committee consider the proposed name based on the discretion it has available for private ways.

The new road name proposed by the developer is considered to comply with all other provisions of the Dunedin City Council Road Naming Policy and is therefore recommended for approval.

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

a)     Names the new private way off Blackhead Road as "Dallimore Lane".

Motion carried (INF/2018/029)

The meeting adjourned at 3.00 pm and reconvened at 3.11 pm.

10     Mt Ross Road Bridge Replacement Options

In a report from Transport, the Group Manager Transport (Richard Saunders) advised that the purpose of the report was to update the Committee on the options for a replacement of the historic Mt Ross Road bridge.

Following the collapse of the Mt Ross bridge in July 2017, a report was commissioned on replacement options.

Five options were considered with the recommended option being the construction of a ‘new heritage’ bridge in the same location as the previous bridge.

Funding subsidy for the replacement bridge will be received from NZTA at a rate of 76% for the 2018/19 year. 

The Group Manager Transport advised that it was a high level report and once a decision had been made on the option for replacement, consultation would take place with the Community Board and the local community.

Discussion took place on whether it was possible to increase the weight limit.  The Group Manager advised he would consult with NZTA regarding funding as it had agreed to fund like for like.

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Committee:

a)     Support a new bridge construction as its preferred option

b)     Staff be asked to consult with NZTA regarding funding and the local community regarding the design of the bridge and report back to Council or a Standing Committee prior to the final decision.

Following Discussion the motion was put on a Division

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Andrew Whiley and Kate Wilson (11).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 11 votes to 1

11     Items for consideration by the Chair

There were no items raised.

IN ATTENDANCE

Simon Pickford (General Manager Community Services); Sandy Graham (General Manager Strategy and Governance); Leanne Mash (General Manager); Dr Ian Griffin (Director, Otago Museum), Joy Gunn (Manager Events and Community Development) and Ben Hawke, Sasha Freeman, Katie Savage, Alex Leckie Zaharic, Melisa Bonilla Casanas and Elliot Blyth (Members of the Dunedin Youth Council) and Mika Young (Youth Action Committee)

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Committee:

a)     Notes the Elected Members' Interest Register including the changes advised at the Infrastructure Services and Networks Committee meeting.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2018/052)

5       Otago Museum Report to Contributing Local Authorities - March to April 2018

A report prepared by the Otago Museum provided an update on the key activities of the Museum from March to April 2018.

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights of the period reported and noted that on the day of the Ed Sheeran concert, the Museum experienced their busiest day in history.  Dr Griffin then responded to questions from Councillors which included parking concerns and the benefits of a reliable, regular public transport to assist with this issue.

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

a)     Notes the Otago Museum Report to Contributing Local Authorities – March to April 2018

Motion carried (COM/2018/053)

6       2018 New Zealand Masters Games Final Report

A report from Community and Planning provided the Committee with an update on the 2018 New Zealand Masters Games, in particular detailing participant numbers, participant satisfaction and financial results.

Crs Whiley and Garey entered the meeting at 1.14 pm

The Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions.

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

a)     Notes the 2018 New Zealand Masters Games Final Report.

Motion carried (COM/2018/054)

7    Update on Youth Engagement and Development

A report from Community and Planning provided an update on youth engagement and youth development work undertaken by the Community Development team. It included reports for noting from the Dunedin Youth Council and Youth Action Committee, and sought approval from Council to take on the "umbrella" organisation role overseeing the further development, implementation and monitoring of the draft Otepoti Youth Vision.

Representatives from the Youth Council and Youth Action Committee were invited to join the Manager Events and Community Development (Joy Gunn) to speak to their reports and provide an update on their activities.

The students responded to questions on the promotion of the Youth Council and Action Committee to schools and the best means for students to engage with Council in the future.

Cr Hall left the meeting at 1.36 pm

Ms Gunn responded to questions including staff resourcing and funding should Council adopt the role to become the umbrella organisation for the Otepoti Youth Vision.

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Committee:

a)     Endorses Council’s role as the "umbrella" organisation for the further development, implementation and monitoring of the Youth Vision Otepoti.

b)     Notes the reports from the Dunedin Youth Council and Youth Action Committee.

The Council voted by division:

For:          Crs Aaron Hawkins, Rachel Elder, David Benson-Pope, Christine Garey, Doug Hall, Mike Lord, Jim O'Malley, Andrew Whiley and Kate Wilson (9).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 9 votes to 1

Motion carried (COM/2018/055)

8       Items for Consideration by the Chairperson

Cr Wilson requested Council undertake means to identify targeted topics of interest through Councillors and the Executive Leadership Team to engage more closely with youth committees in the future.

IN ATTENDANCE

Sandy Graham (General Manager Strategy and Governance); Simon Pickford (General Manager Community Services); Adrian Blair (Group Manager Customer and Regulatory Services); Kevin Mechen (Secretary, District Licensing Committee); Bill Frewen (Senior Policy Analyst); Junichi Sugishita (Policy Analyst); Nathan Stocker (Policy Planner); Anna Johnson (City Development Manager); Dan Windwood (Heritage Planner) and Jess MacKinlay (Project Support Officer)

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

a)     Notes the Elected Members' Interest Register including the interests advised at the Infrastructure Services and Networks Committee  and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2018/019)

5       Submission on the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill (No 2)

A report from Corporate Policy and Customer and Regulatory Services provided a copy of the submission from the Dunedin City Council to the Government Administration Select Committee on the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill (No 2) and Supplementary Order Paper (SOP) No 14.

The Group Manager Customer and Regulatory Services (Adrian Blair) and Secretary, District Licensing Committee (Kevin Mechen) responded to questions.

Moved (Cr Aaron Hawkins/Cr Doug Hall):

That the Committee:

a)     Notes the submission from Dunedin City Council on the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill and Supplementary Order Paper No 14.

Motion carried (PLA/2018/020)

6       Submission from Dunedin City Council to the ORC draft Biodiversity Strategy

A report from Corporate Policy  provided a copy of the submission the Dunedin City Council (DCC) submission to the Otago Regional Council (ORC) on the draft Biodiversity Strategy.

The Senior Policy Analyst (Bill Frewen) and Policy Analyst (Junichi Sugishita) spoke to the report and advised that as the timeframe for the consultation had fallen outside the Committee cycle, informal engagement had been undertaken with elected members and retrospective approval was now sought.

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Committee:

a)     Approves, retrospectively the DCC submission to the Otago Regional Council on the draft Biodiversity Strategy.

Motion carried (PLA/2018/021)

7       Urban development capacity monitoring report

A report from Planning provided a copy of the first Dunedin monitoring report prepared under the National Policy Statement for Urban Development Capacity (NPS-UDC) for noting by committee.

The report noted that under the NPS-UDC, DCC were required to monitor a range of indicators and use these to understand how well housing and business land markets were functioning, how planning might affect this, and when additional development capacity might be needed.

The City Development Manager (Anna Johnson) and Policy Planner – Urban Development Capacity (Nathan Stocker) spoke to the report, responded to questions and explained the function and requirements of the NPS-UDC.

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

a)     Notes the first quarterly urban development capacity monitoring report.

Motion carried (PLA/2018/022)

8       Results of the Heritage Monitoring Programme 17/18

A report from Planning provided a copy of the first monitoring report prepared as part of the Dunedin Heritage Monitoring Programme which had been approved in June 2017. It was based on fieldwork undertaken over the summer of 2017/2018.

The City Development Manager (Anna Johnson) and Heritage Planner (Dan Windwood) spoke to the report and responded to questions.  Staff were requested to provide a report to the next meeting on the funds uplifted from the Heritage Fund including their use.

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Committee:

a)  Notes the Heritage Monitoring Report.

 Motion carried (PLA/2018/023)

9       The Octagon Experience - Final Feedback

A report from Planning presented the final public feedback received (from 400 on-site and 200 online survey responses), as well as the final business feedback received (from 20 targeted survey responses) on ‘The Octagon Experience’.

The City Development Manager (Anna Johnson) and Project Management Support Officer (Jess MacKinlay) spoke to the report and provided background information on the project.

Moved (Chairperson David Benson-Pope/Cr Christine Garey):

That the Committee:

a)     Notes the report.

Motion carried (PLA/2018/024)

10     Items for Consideration by the Chair

There were no items notified.

IN ATTENDANCE

Nick Dixon (Group Manager, Ara Toi), Gareth Jones (Contracts Manager, Project and Asset Management), Tom Simons-Smith (Coastal Specialist, Planning and Delivery), Andrew Lord (Team Leader Maintenance, Transport Delivery), Leslie Marriott (Gigcity Project Coordinator), Fraser Liggett (Manager, Economic Development Programme) and Antony Deaker (Ara Toi Project Coordinator)

1.1    Road Safety outside Waitati School - Stacey Honeywill (Waitati School       Principal)

Stacey Honeywill addressed the meeting regarding concerns with the Road Safety outside Waitati School. Issues raised and discussed were traffic speed, visible distance of traffic and pedestrians from the corners.  Ms Honeywill also advised of discussions held with the Transport Strategy staff regarding options of signage.  It was advised that the ideal outcome would be flashing 30km signs.

1.2    Waikouaiti Bowling Club Inc - John Dempster

John Dempster addressed the meeting concerning the Waikouaiti Bowling Club Inc funding application and responded to questions.

Moved (Chairperson Alasdair Morrison/Member Rose Stringer-Wright):

That the Board:

a)     Notes the Elected Members' Interest Register attached; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2018/023)

5.1    Waikouaiti Coast Community Board meeting - 7 March 2018

Moved (Member Mandy Mayhem-Bullock/Member Jim O'Malley):

That the Board:

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 7 March 2018 as a correct record.

Motion carried (WC/2018/024)

6       Update from the Local Police

Otago Coastal Area Commander Inspector Jason Guthrie and Senior Constable Lesley Eason, New Zealand Police provided an update on Policing matters within the area, which included:

·      A high level overview of the area;

·      Reported crime in the area was down;

·      The Road Policing Team were focused on State Highway One; and

·      The new Police Officer for Palmerston will start on 21 May 2018

8       Waikouaiti Coast Community Board Action List

Discussions took place on the Action List which included the Matanaka Drive Plantation, Karitane Spit, Shortcut Road and Bus Shelters.

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

a)     Amends the Action List as appropriate.

Motion carried (WC/2018/025)

7       Enterprise Dunedin Update

Enterprise Dunedin staff provided an update on Enterprise Dunedin activities, which  included:

·      Film

·      GigCity

·      Rural Broadband

Moved (Chairperson Alasdair Morrison/Member Jim O'Malley):

That the Board:

a)     Notes the Enterprise Dunedin April 2018 update.

Motion carried (WC/2018/026)

9       Funding Application

An application for funding was received from the Waikouaiti Bowling Club Inc, requesting $1800.00 towards replacing the decayed timber framing and artificial grass lining in ditches around the perimeter of the bowling green.

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

a)     Approves a grant of $1200.00 for the Waikouaiti Bowling Club Inc, towards replacing the decayed timber framing and artificial grass lining in ditches around the perimeter of the bowling green.

Motion carried (WC/2018/027)

10     Governance Support Officer's Report

In a report from the Governance Support Officer, an update was provided on the matters of interest, including:

a)     Project Fund.

b)     Incoming Correspondence.

c)     Proposed naming of a Private Way – Errols Court, Warrington.

Moved (Chairperson Alasdair Morrison/Member Jim O'Malley):

That the Board:

a)     Notes the Governance Support Officer’s Report.

Motion carried (WC/2018/028)

11     Board Updates

Board members provided an update on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock (Board Representative) provided a verbal update.

Waikouaiti Recycling Centre Project

Geraldine Tait provided a verbal update.

Waikouaiti Plantation Replanting Project

Mark Brown provided a verbal update.

Application Process Assistance

Richard Russell provided a verbal update.

Assist Fund Recipients with Reporting Back

Rose Stringer-Wright provided a verbal update

BRAG Walking Group

Mark Brown provided a verbal update.

Truby King Recreation Reserve Committee

Geraldine Tait and Rose Stringer-Wright provided a verbal update.

Moved (Chairperson Alasdair Morrison/Member Mandy Mayhem-Bullock):

That the Board:

a)     Notes the report.

Motion carried (WC/2018/029)

12     Chairperson's Report

A verbal report was provided by the Chairperson, which included:

·      The report back from the Waitati Music Festival

·      OAR FM Radio Group Membership and Morning Show segment

·      ANZAC Day, Mandy to present the wreath at Waitati

·      10 Year Plan submission, will be presented by Geraldine.

·      Freedom Camping

Moved (Member Mark Brown/Member Mandy Mayhem-Bullock):

That the Board:

a)     Notes the reports

b)      Approves the OAR Radio Group Membership and Morning Show segment cost of $270.00 per annum to be paid from the Project Fund.

Motion carried (WC/2018/030)

13     Council Activities

Councillor Jim O'Malley provided an update on matters of interest to the Board, which included:

·      10 Year Plan

·      One Roads Network meeting

14     Items for Consideration by the Chair

Items for consideration by the Chair, included:

·      Waitati School road safety issue outside school, Cr O’Malley and Mr Morrison to inspect issue at peak time and meet with staff.

·      Mr Morrison to write to Safe Roads.

IN ATTENDANCE

Richard Saunders (Group Manager Transport), Dean Olsen (Manager Resource Science, Otago Regional Council), Fraser Liggett (Economic Development Programme Manager), Lesley Marriott (GigCity Project Coordinator), Antony Deaker (Ara Toi Project Coordinator), Peter McGrouther (Facilities and Contract Advisor), Andrew Lord (Maintenance Team Leader), Terry Taylor (Contract Supervisor), Evan Matheson (Fulton Hogan), Lydia Perkins (Fulton Hogan) and Winston Smith (Fulton Hogan)

Moved (Graham McArthur/Christine Neill):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2018/016)

6.1    Otago Peninsula Community Board meeting - 8 March 2018

Moved (Cr Andrew Whiley/Lox Kellas):

That the Board:

Confirms the minutes of the Otago Peninsula Community Board meeting held on 8 March 2018 as a correct record.

Motion carried (OPCB/2018/017)

7       Otago Regional Council - Water Testing at Macandrew Bay Beach

Dean Olsen, Manager Resource Science, Otago Regional Council, spoke to the Board about the process for water testing at Macandrew Bay Beach.

He advised that the Otago Regional Council carried out weekly sampling of beaches, rivers, lakes and the Dunedin City Council carried out testing of eight beaches.  Multiple agencies had multiple responsibilities.

If readings were high, the Medical Officer of Health and territorial authority were informed.  The Dunedin City Council was responsible for informing the public if contamination levels were exceeded and then steps were taken to remedy the situation.  E.coli and enterococci were monitored.

Water quality samples were taken weekly over summer and the process followed was outlined.  Given the time delay between taking samples and receiving results, there was an element of human judgement on whether or not to put up warning signage.

The Land, Air, Water Aotearoa (LAWA) website pulled information off the system and put it on the internet and the public could find it there. 

The overall bacteria risk was explained.  At Macandrew Bay, typically enterococci levels were low except after heavy rainfall, which contained contamination from creeks etc.  A lot could change between taking a sample and getting the result.  Another sample was taken after getting the result and faecal source testing could be done.

The weekly sampling results at Macandrew Bay were outlined.  Signage was now put up after problematic results and there was discussion on appropriate signage.

Mr Olsen was asked to write a non-technical article for the Macandrew Bay newsletter prior to summer.

8       Enterprise Dunedin Update

Enterprise Dunedin staff gave a presentation which covered the role of Enterprise Dunedin, the Economic Development Strategy and Partners, work carried out by Enterprise Dunedin, and provided updates on Enterprise Dunedin activity including Film Dunedin, GigCity and Rural Broadband.

Dunedin was becoming a popular film location and film had the potential to create a lot of work.  The recent bank advertisement shot at Tomahawk was an example.  Dunedin was developing a reputation for ease of location.

An outline was given of current GigCity coverage across the city.  There was discussion on progress.

It was pointed out that Tomahawk had very poor cellphone coverage, which made it difficult for Civil Defence contacts.

The Chairperson advised that he would also like to see the red carpet rolled out for community groups, which also affected the economy.

Graham McArthur declared an interest regarding his involvement in the film industry and commented that he would like somewhere people could go to get coordinated information about funding for this. 

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

a)     Notes the Enterprise Dunedin April 2018 update.

Motion carried (OPCB/2018/018)

9       Peninsula Connection Update

Representatives of the contractor, Fulton Hogan, Evan Matheson, Lydia Perkins and Winston Smith, were present at the meeting to update the Board on the Peninsula Connection Project.

The Group Manager Transport outlined the areas covered by the latest contract such as Broad Bay, including the Boat Club, plus the Turnbulls Bay slip.

There was discussion with the Fulton Hogan representatives on communication.  The Group Manager said there would be a page on the Council's website relating to the project which would be updated each week.  It was considered important to communicate with people who used the road and this could also include billboards and other notice boards. 

There was also discussion on the work being done on Back Bay roads.  Traffic would circulate one way when work was being carried out for safety reasons.  

The Chair emphasised the need to keep the Board updated prior to work taking place.

There was discussion on the importance of signage and communication.

The Group Manager advised that a meeting would be held regarding the ecological requirements of the project.

The site office would be established at Maramoana Reserve in conjunction with Parks, which would be reinstated at the end of the project.  Members of the public would be able to visit the site office.  It was important that there was only one source of information.

Project timing would take into account working in with the cruise ship season.

It was suggested that the Back Bays work should be coordinated with Christine Neill.  Lox Kellas would deal with other traffic issues.

The Chairperson also noted that flaxes to be removed as part of the project were transplantable and members of a local community group wanted them for replanting.

10     Governance Support Officer's Report

The report informed the Otago Peninsula Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Action Lists.

Richard Saunders, Andrew Lord and Terry Taylor discussed Transport matters on the Action List with the Board.

Positive comments had been received about the work carried out on Highcliff Road.  The Group Manager advised that the locations of areas to receive signs would be confirmed by the Safety Team and a plan provided to the Board, with the aim that they would be in place prior to summer.

The Wellers Rock issues would be addressed as soon as contractor resources were available.  At present priorities were to complete the flood recovery work by the end of June and make sure the maintenance contract was working properly.

Hoani Langsbury entered the meeting at 11.42 am during the course of discussion.

Water table work etc on the Back Bay roads would commence the following week.

Christine Neill raised matters such as a blocked culvert on Allans Beach Road and a slip below the top of Dicksons Hill.

It was reported that work at Tidewater Drive was now complete.

A temporary bus stop was being installed near the corner of Portobello Road and Marne Street.  The Chair advised that he had made a request to the Council's Ten Year Plan for improvements to this area.

Further discussion needed to be held on the matter of slips.

Seal at Macandrew Bay opposite Marion Street needed to be repaired.

The Chair had also asked for more expenditure on Peninsula footpaths, such as Beaconsfield Road.

There was discussion on vegetation maintenance.

The seal on Hatchery Road behind the shop was starting to break away.

Peter McGrouther discussed Parks matters on the Action List with the Board.

The Chair had sought more funding through the Ten Year Plan to maintain and upgrade tracks.

Play equipment at the various playgrounds listed would be installed later than expected but by the end of the financial year.

In regards to the Portobello Domain building, staff were looking at painting and upgrading exterior lighting etc.  Work was also proposed on the interior, such as changing room showers etc.  Rodent control work would also be carried out.

The Group Manager Parks and Recreation was still to meet with the local community group regarding Tomahawk School.

The Council was committed to looking at the upgrade of the Te Rauone Reserve over several years.

The matter of barbecues at Macandrew Bay needed to be looked at.

Peter McGrouther advised that staff were looking at the best use for the Macandrew Bay beach and assets and improvements were needed, including to the pontoon. 

The problem of people leaving vehicles parked at Wellers Rock for long periods of time was raised.

The Broad Bay pontoon would be stripped and rebuilt over winter.  Peter McGrouther was asked to liaise with Graham McArthur over information for the Broad Bay newsletter.

Areas of gorse needed to be dealt with at Grassy Point.

A freedom camping debrief would be held in June.

The community was happy with progress on the lease of the former dental clinic building at the Tomahawk School site.

A request was made for the Conway Street culvert at Macandrew Bay to be added to the Action List for regular updates.

Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:

a)     Notes the Governance Support Officer's Report;

b)     Approves the expenditure of $190.00 (including GST) on an Anzac Day wreath.

c)     Amends the Action Lists as appropriate.

Motion carried (OPCB/2018/019)

11     Working Parties/Board Area Liaison Updates

a)  Keep Dunedin Beautiful

It was hoped that the mural on the Company Bay bus shelter would be done soon.

b)  Rural Roads

This had been covered earlier in the meeting.

c)  Business Directory

Paul Pope and Christine Neill were still to meet about this matter.

d)  Emergency Response Plan

Some progress had been made and a meeting would be held with Lox Kellas to discuss it, with the aim of considering the matter at the July meeting. 

e)  Members' Area Updates

Reinstatement of the Maramoana Reserve site being used by Fulton Hogan was raised.

The Te Rauone Beach project had gone ahead positively. 

The pop up recycling trial had been very successful and it was suggested that Ten Year Plan submissions should be made to ask for it to be made permanent. 

Signs on poles at Pukehiki needed to be replaced.

Foliage was obscuring an Otago Peninsula sign at the entrance to the Peninsula and needed to be dealt with.

13     Councillor's Update

Councillor Andrew Whiley provided an update on the following matters of interest to the Board:

·      Ten Year Plan hearings

·      Adoption of the Festivals and Events Plan

·      Litter compliance and infringement matters considered by the Infrastructure Services and Networks Committee.

Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:

a)     Notes the report.

Motion carried (OPCB/2018/020)

12     Chairperson's Report

A report from the Chairperson (Paul Pope) advised that since the last OPCB meeting there had been a number of issues that had attracted time and attention.  He provided a verbal update on the following matters:

i.        Letters of support provided for ECOTAGO Charitable Trust and Tomahawk-Smaills Beachcare Trust (Attachments A and B of the report).

ii.       Otago Regional Council Bus Issues

It was noted that an opinion piece had been written for the Otago Daily Times.  A meeting was also being arranged with the ORC Chair and the Mayor was arranging one for Councillors.

iii.       Portobello Ramp

This needed to be tidied up with the Council.

iv.      Long Term Plan Submission

The Chairperson had made a verbal presentation which highlighted previous issues and would make a formal submission before the closing date.

v.       Portobello Road Vegetation

The Chairperson advised that a complaint had been received about damage to a truck from overhanging vegetation.

vi.      Congratulations to Lox Kellas

Congratulations were extended to Lox Kellas on his retirement from the police force.

vii.      Weather and Road Preparedness

viii.     Freedom Camping

ix.      Emergency Response Planning

x.       Portobello Road Vegetation and Trees

xi.      Te Rauone Water Tanks

The money for this project would now be released after consideration of an offer to donate tanks, however these had ultimately deemed to be unsuitable.

Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:

a)     Notes the Chairperson's Report.

b)     Approves the letters of support.

Motion carried (OPCB/2018/021)

14     Items for Consideration by the Chair

The following items were notified:

·      Review of scholarship fund

·      Beaconsfield Road – visibility coming out by the hall was not good and a suggestion was made to make the road one-way to Nicholas Street.

IN ATTENDANCE

Sharon Bodeker (Team Leader Civic), Richard Saunders (Group Manager Transport)

1.1   Rod McLeod

Mr McLeod, a retired civil engineer, spoke about the Sutton Bridge.  He advised that during his employment with the DCC in the 1990’s, he was responsible for the maintenance of the Sutton suspension bridge. 

He asked that a new bridge be built in the same manner as the original bridge, with stonework from the piers recycled.  Specific design should life the deck to help mitigate flooding issues. 

Mr McLeod asked the community board to support a suspension bridge rebuild. 

1.2   Project Steam - Richard Emerson & Clark McCarthey

Richard Emerson and Clark McCarthey addressed the meeting concerning Project Steam.  A summary of their presentation is presented below.

Mr Emerson and Mr McCarthey talked about their work restoring an historical steam locomotive, the Prospector.  Once fully restored, they wish to run it on the original train line, where it could meet the Taieri Gorge Train.  Over 21,000 voluntary hours have been worked on restoring the engine to date.  The main components of the train are stored in Canterbury.  The restorers would like to have a permanent place in the Middlemarch yard for the train and its restoration.  Mr Emerson and Mr McCarthey would like assistance from the community board to do work in Middlemarch. 

A lot of new parts have been built for the train, but the main job now is the boiler, estimated to cost around $300,000. 

Mr Emerson and Mr McCarthey are seeking a letter of support from the Community board, which would assist with applying for funding, and getting support from Dunedin rail. 

Moved (Chair Barry Williams/Member David Frew):

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

5.1    Strath Taieri Community Board meeting - 8 March 2018

Moved (Member David Frew/Member Mike Lord):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 8 March 2018 as a correct record.

6       Enterprise Dunedin Update

Staff from Enterprise Dunedin were in attendance and provided an update on their activities including, film, GigCity and Rural Broadband.

Fraser Liggett introduced Antony Deaker and Lesley Marriot to the Community Board.  Mr Liggett spoke to his presentation that was handed out to the Board. 

Mr Deaker spoke about the opportunities for film production and requests made for certain landscapes, which Middlemarch could provide.  Mr Deaker would like to establish a working relationship with the Community Board, to assist with locations and keeping the community informed about what is happening if filming were to take place in the area. 

Ms Marriot talked about GigCity and the roll out of fast broad band.  The rural broad band initiative work is being done at the top end of the Strath Taieri area during 2017/18, and there are plans to go through the middle section of Strath Taieri during 2018/19, and through the lower end in 2020/21. 

Moved (Member Mike Lord/Deputy Chairperson Joan Wilson):

That the Board:

a)     Notes the Enterprise Dunedin April 2018 update.

7       Funding Applications

Consideration was given to funding applications from the Taieri Pipe Band and the Lee Stream School.  $5, 920.00 remains in the Project Fund of $10,000.00. 

The Taieri Pipe Band asked for $310.00 for the provision of transport for the Pipe Band, instruments and members to attend the Anzac Parade in Middlemarch.

It was noted that the Taieri Pipe Band request did not include a provision for fuel, the request only covering the hire cost for transport.  The community board considered an allocation of $90 towards fuel would be appropriate.

The Lee Stream School asked for $1,000.00 towards the replacement of the games courts.  The courts are used by both the school and local community. 

It was noted that these courts benefit children and adults of all ages, and that there are very few facilities in the area that provide for this recreational activity. 

Moved (Member David Frew/Mr Mark O'Neill):

That the Board:

Approves the funding application from the Taieri Pipe Band, and that it be increased to $400 to include the cost of fuel.

Motion carried (STCB/2018/006)

Moved (Deputy Chairperson Joan Wilson/Member David Frew):

That the Board:

Approves the funding application from the Lee Stream School, and that it be increased to $2,000.

 Motion carried (STCB/2018/007)

8       Governance Support Officers Report

In a report from the Team Leader Civic an update activities relevant to the Board area was provided including:

·           Project Fund

·           Action List

Moved (Member Jacinta Stevenson/Member David Frew):

That the Board:

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

9       Chairperson's Report

The Chairperson provided a verbal update on matters of interest including:

1      Rates – the discussion noted that rural rates will go up around 8.9%, but the rates are not being spent in the rural areas.  The rural ratepayers feel it is unfair that services such as the library are paid for on a capital value basis.  Ratepayers accept that they should contribute to these sorts of services, but consider that the quantum is unfair. 

2      Push Bike Registration or Certification – note was made that as trailers need to be certified for fitness, so too should bikes, as there are many out there that are not road worthy.

3      Emergency management – an email had been received from Paul Allen asking to come and meet with the community board.  Mrs Bodeker is to invite Mr Allen to the next meeting of the community board.

4.     Radio – each community board in Dunedin City has been asked to join together, with each to pay for 20 advertising slots.  Following discussion, the Board agreed that it would not participate in this.

10     Council Activities

Cr Lord provided an update on the 10 Year Plan hearings, including the Mosgiel Pool proposal, and rating issues such as having a rating system that is fair to all. He advised that the deliberations on the plan will take place during the week starting 14 May 2018. 

11     Notification of Agenda Items for Consideration by The Chair

There were no notifications of agenda items.

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer), Tom Dyer (Group Manager, 3 Waters), David Bainbridge (Property Manager), Hjarne Poulsen (Transport Engineering and Road Safety Team Leader), Ian Martin (Transportation Engineer), Des Adamson (Business Development Manager) and Antony Deaker (Ara Toi Project Co-ordinator)

1.1    Alistair Finnie

Alistair Finnie addressed the meeting concerning Living Streets Aotearoa. Mr Finnie spoke to his concerns regarding the inconsiderate parking in the Mosgiel area in particular vehicles blocking the footpaths as it was a safety concern for pedestrians.  He requested that the Board give consideration to becoming members of Living Streets Aotearoa in order to obtain the "yellow footprints" which could be used as warning to motorists not to park on footpaths.

Following discussion, it was agreed that Joy Davis would contact the Saddle Hill Community Board to see how successful this scheme had been in its area and provide an update at the Board's next meeting.

1.2    Taieri Rural Ladies Group

Jean Bonner, Taieri Rural Ladies Group advised that she would like the Dunedin City Council to give consideration to introducing Kerbside recycling for rural areas of the Taieri that were not already receiving this service.  Ms Bonner commented that if this was not possible then consideration be given to the installation of a recycling facility at either the Momona Hall or Henley Community Hall.

Moved (Sarah Nitis/Joy Davis):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/024)

5.1    Mosgiel-Taieri Community Board meeting - 14 March 2018

Moved (Phillipa Bain/Martin Dillon):

That the Board:

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 14 March 2018 as a correct record.

Motion carried (MTCB/2018/025)

6       3 Waters Update

The Group Manager, 3 Waters (Tom Dyer) provided an update matters of interest to the Board which included:

·       Mosgiel Stormwater Network Improvements.  Mr Dyer advised that it was anticipated the construction of the new pump stations would begin during the upcoming summer and that regular updates would be provided to the Board and affected residents.

·       Mosgiel Water Supply.  Mr Dyer provided an update which included estimated costs that would be associated with providing a local, non-fluoridated water supply to Mosgiel.  He commented on the legalisation that was in its second reading at Parliament.  The proposed legalisation would give individual District Health Boards the mandate to require that Councils within its area must fluoridate their water supplies.  The Board indicated that it was happy for no further work to be undertaken to investigate the feasibility of a non-fluoridated local water supply for Mosgiel.

·       Hartstonge Avenue flooding by the under 5's playground.  Mr Dyer advised that the maintenance to the swale would help mitigate this issue.

7       Dukes Road Flooding

The Group Manager, 3 Waters (Tom Dyer) and the Property Manager (David Bainbridge) provided an update on the Council owned property at 91 Dukes Road, Mosgiel explaining that the future options for the property needed to be explored and that the Board would be kept updated.

8       Enterprise Dunedin Update

A report from Enterprise Dunedin advised that staff would be in attendance to provide an update on Enterprise Dunedin activities and projects under the 2013-23 Economic Development Strategy.

The Business Relationship Manager, Economic Development (Des Adamson) spoke to their activities which included business vitality; alliances for innovation; hub of skills and talent; linkages beyond our border; and compelling destinations.  Mr Adamson advised that Mosgiel had been classified as a "motorhome friendly destination" which offered opportunities including features in upcoming Motorhomes Caravans and Destinations Magazines.

The Ara Toi Project Co-ordinator (Antony Deaker) provided an background to his role which included responding to enquiries about filming around the city.

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

a)     Notes the Enterprise Dunedin April 2018 update.

Motion carried (MTCB/2018/026)

9       Mosgiel-Taieri Community Board Action List Report

A report from Civic provided an update to the Mosgiel-Taieri Community Board Action List for the Board's consideration which included:

·       State Highway 87.  Following discussion, it was noted that NZTA would be undertaking a full renewal of this length (1,015m), it was anticipated that work would start in early 2019.  In response to a question, Mr Poulsen advised that, in the interim, residents should report any potholes or other complaints to the DCC Customer Services Agency on 03 477 4000.

·       Factory Road/Puddle Alley.  The work was due for completion the week of May 1^st.

·       Gladstone Road.  There was a discussion on the draft concept plans for this area.

·       Factory Road.  Following discussion, it was agreed that staff be requested to provide an update on the resealing/renewal of Factory Road in particular the timeframe and whether the road was being resealed or was a full renewal.

·       Silverstream Valley Road.  Following discussion on the condition of Silverstream Valley Road the Board requested an update of their next meeting.

Moved (Phillipa Bain/Martin Dillon):

That the Board:

a)     Amends the Action List as appropriate.

Motion carried (MTCB/2018/027)

10     Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board's area which included:

a)     Project Fund

b)     Gambling and TAB Venue Policy Update

c)     Outwards Correspondence

d)     Inwards Correspondence

Moved (Maurice Prendergast/Joy Davis):

That the Board:

a)     Notes the Governance Support Officer's Report;

Motion carried (MTCB/2018/028)

11     Chairperson's Report

A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

·       Otago Access Radio opportunity

·       Modern Art Trail.  There was a discussion on a possible project in Outram

·       Sporting Heritage Project.

There was a discussion on the Board's discretionary fund and it was noted that any payments for Board projects needed to be paid by 30 June 2018, and that allocation of funds to Board projects would need to be considered at the next meeting.

Moved (Sarah Nitis/Martin Dillon):

That the Board:

a)     Notes the Chairperson's report

b)     Updates the Board's Project to include the Big Blue Wall Mural; Sporting Heritage Project, Modern Arts Trail Project and Mosgiel/Taieri Emergency Response Activities.

c)     Writes a letter to the Mosgiel Business Association supporting the concept of a mural on the big blue wall on the corner of Gordon and Bush Roads, indicating that we would provide guidance with regard to the Consent process.

d)     Agrees to:

i) participation in the Otago Access Radio morning show; and

ii) Approves $270.00 towards this activity from the Project Fund

e)     Endorses the Mosgiel-Taieri Community Board's submission to the Ministers regarding KiwiRail's rule change.

g)     Notes the upcoming Otago Regional Council meetings

h)     Authorises a Board Member to formulate a submission to the Otago Regional Council draft Long Term Plan.

Motion carried (MTCB/2018/029)

Moved (Sarah Nitis/Martin Dillon):

That the Board:

f)     Endorses the Mosgiel-Taieri Community Board's submission to the Dunedin City Council's draft 10 Year Plan.

Motion carried  Maurice Prendergast recording his vote against (MTCB/2018/030)

12     Board Updates

Board members provided updates on activities which included:

1      Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board representative to the Committee) advised that discussions regarding the placement of murals were continuing.

2      Mosgiel Coronation Hall

        Dean McAlwee (Board representative to the Committee) advised that the Committee would be applying for grants for the replacement of the theatre's stage curtains

3      Mosgiel Business Association

        Sarah Nitis (Board representative to the Committee) provided an update which included the presentation of a cheque to the Taieri Community Facilities Trust.

4      Proposed Taieri Aquatic Facilities

        Martin Dillon provided an update on the Taieri Community Facilities Trust submission to the Dunedin City Council's draft 10 Year Plan.

5      Festival of the Plain

        The report noted that the AGM had been held on 16 April 2018, with new office bearers having been elected.

6      Communications and Engagement Activities

        Joy Davis advised that she would be attending a meetings of social service sector representatives and Dunedin City Council staff to discuss housing concerns.

Moved (Sarah Nitis/Joy Davis):

That the Board:

a)     Notes the report.

Motion carried (MTCB/2018/031)

13     Board Projects

Board Members provided an update on Board Projects which included:

1      Grants Update

Dean McAlwee provided an update on the outstanding grant feedback forms.

2      Pride in our Place

It was agreed that Phillipa Bain would contact staff to follow up on Jean Bonner's request for the introduction of kerbside recycling for the Taieri rural areas and/or the installation of recycling facilities.

3      The Taieri Heritage Schools Project

Sarah Nitis advised that this project would be raised at the Taieri Principals next quarterly meeting being held in May 2018.

4      Memorial Park Revitalisation

        It was agreed that Sarah Nitis would take the lead on this project.

5      Roundabout at the State Highway 1 Exit

        It was agreed that Martin Dillon would take the lead on this project.

6      Modern Arts Trail

It was agreed that Dean McAlwee and Martin Dillon would take the lead on art project for Outram.

7      Big Blue Wall Mural

It was agreed that Sarah Nitis would liaise with the Mosgiel Business Association on this project.

8      Mosgiel-Taieri Emergency Response Group Activities

        It was agreed that Joy Davis would take the lead on any projects.

9      Sporting Heritage

        It was agreed that Maurice Prendergast would take the lead on this project.

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a)     Notes the updates.

Motion carried (MTCB/2018/032)

14     Council Activities

Councillor Lord was an apology for the meeting.

15     Items for consideration by the Chair

There were no items for consideration.

IN ATTENDANCE

Graham Mckerracher (Council Communications and Marketing Manager), Louise van de Vlierd (Team Leader Visitor Centre), Lesley Marriott (Gigcity Project Coordinator), Anthony Deaker (Ara Toi project Coordinator), Merrin McCrory (Asset and Commercial Manager) and Graeme Hall (NZTA)

1.1    Public Forum -- Paul Henry and Bill Parsons

Paul Henry and Bill Parsons, spoke on behalf of the Port Chalmers Lions Club to the Board regarding the placement of a sun dial on the shared path at Maia to acknowledge the contribution made to the area by the defunct Ravensbourne Lions Club.

In response to a question they advised that they have spoken to the appropriate people and have received support for the project, which was fully funded. 

They advised that they were seeking the Board's support for the project. 

1.2    Public Forum - Lyn Bracegirdle

Lyn Bracegirdle, was unable to attend the meeting.

Moved (Chairperson Steve Walker/Deputy Chairperson Trevor Johnson):

That the Board:

a)     Amends the Elected Members' Interest Register

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2018/017)

5.1    West Harbour Community Board meeting - 14 March 2018

Moved (Chairperson Steve Walker/Deputy Chairperson Trevor Johnson):

That the Board:

Confirms the minutes of the West Harbour Community Board meeting held on 14 March 2018 as a correct record.

 Motion carried (WHCB/2018/018)

6       NZTA Update

Graeme Hall (System Manager Lower South Island) was in attendance to provide an update on State Highway 88 matters.  He advised that the issue of the service covers at Ravensbourne should be resolved within the next week.  Mr Hall also advised that 1.5 km of resealing would be undertaken, and that they had requests for a speed review at St Leonards and Maia.

In regards to the shared path he advised that they are waiting for confirmation of the next phase, which was the implementation phase, and were expecting the announcement within the next two weeks.  Once the information had been received it was proposed to hold a workshop with the board.

7       Enterprise Dunedin Update

Enterprise Dunedin staff provided an update on Enterprise Dunedin activities, which  included, Film Dunedin, GigCity and Rural Broadband.

Moved (Chairperson Steve Walker/Member Francisca Griffin):

That the Board:

a)     Notes the Enterprise Dunedin April 2018 update.

Motion carried (WHCB/2018/019)

8       Funding Applications

Consideration was given to funding applications from the Port Chalmers Kindergarten who applied for $360 towards the "Eco-Warriors Programme", the West Harbour Arts Charitable Trust applied for $500 towards the artist in residence programme and the Pioneer Opportunities & Resources Trust applied for $1500 towards maintenance of the Pioneer Hall.

Moved (Chairperson Steve Walker/Member Jan Tucker):

That the Board:

a)     Lay on the table the application from the Pioneer Opportunities &       Resources Trust until the next meeting.

Motion carried (WHCB/2018/020)

Moved (Chairperson Steve Walker/Member Ange McErlane):

That the Board:

a)     Approves the funding application for $360.00 for the Port Chalmers Kindergarten.

 Motion carried (WHCB/2018/021)

Moved (Member Jan Tucker/Deputy Chairperson Trevor Johnson):

That the Board:

a)     Defers consideration of the funding application from the West Harbour Arts Charitable Trust pending information regarding the schools that are involved in the programme.

Motion carried (WHCB/2018/022)

9       Community Access Radio

Francisca Griffin advised that the Dunedin Community Boards were considering have a slot on the Otago Access Radio morning show.  The cost for 12 Features is $239.98 including GST and group membership is $30 from 1 July 2018 – 30 June 2019.

Moved (Chairperson Steve Walker/Deputy Chairperson Trevor Johnson):

That the Board:

a)     Agrees to participation in the Otago Access Radio morning show.  Subject to at least four of the other Community Boards being involved; and

b      Approves $270.00 towards this activity from the Project Fund

Motion carried (WHCB/2018/023)

10     Governance Support Officers Report

In a report the Governance Support Office provided an update on activities relevant to the Board including the Project Fund and the Action List. 

Moved (Member Jan Tucker/Member Ange McErlane):

That the Board:

          a)      Send a message of sympathy and flowers to the Noone family.

Motion carried (WHCB/2018/024)

Moved (Chairperson Steve Walker/Member Jan Tucker):

That the Board:

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (WHCB/2018/025)

11     Pride in Our Place

Jan Tucker advised that Hastings had developed a 'Pride in Our Place' programme and Mosgiel Taieri Community Board had also adopted it.  She felt that it would be a good  initiative to encourage residents to take care of the surroundings and to be proud of the area. 

After discussion it was agreed that Jan Tucker would work on the proposal over the next few months with a view to undertaking a project in September.

12     Community Board Information Brochure

Jan Tucker and Ange McErlane tabled a draft brochure for the Board.  They advised that the Brochure would raise the awareness of the Board and what it does in the community.  It will also provide information on how people can contact the board and possible outreach sessions.

It was agreed that Jan Tucker and Ange McErlane would continue to develop the brochure and provide costings for the next meeting.

12 (a)        Placement of Sundial Ravensbourne

A discussion took place on the matter raised in the public forum regarding the placement of a sundial on the shared path in Ravensbourne. 

Moved (Chairperson Steve Walker/Member Francisca Griffin):

That the Board:

a)     Support the placement of the sundial subject to the approval of the appropriate Council department.

Motion carried (WHCB/2018/026)

13     Board Representation and Areas of Responsibility

a)     Port Environment Liaison Committee

        Ange McErlane advised that a meeting was being held the following week.

b)     Ravensdown Community Liaison Group

        Trevor Johnson advised that a meeting was being held the following week.

c)     Keep Dunedin Beautiful

        The Chairperson advised that the Co-ordinator had resigned and a replacement         would be appointed in due course.

d)     Communications/Facebook

        There was no report due to the absence of Ryan Jones

e)     State Highway 88 Liaison Group

        The Chairperson advised a meeting was being arranged.

f)     Funding Applications Report Back

        Francisca Griffin advised that there was nothing to report at this meeting.

g)     West Harbour Beautification Trust

        Steve Walker advised that Trees for Babies were being planted.

h)     Policing Issues

        Jan Tucker commented that there were no issues at this time.

i)      Vision Port Chalmers

        Jan Tucker advised that the Annual General Meeting had been held and Ange         McErlane had been appointed as the Chairperson.

14     Chairperson's Report

The Chairperson provided an update on matters of interest including:

a)     Public meeting for Aramoana Seawall work will be held late July as previously         indicated.

b)     New public toilet for Port Chalmers – the proposed designs had been sent to         Board members.

c)     Update on half pipe for skate park

Francisca Griffin had been liaising with the group to determine interest.  It was noted the cost was estimated at $1400.  Comment was also made that the Council may need to approve the project and that it would be useful to find out how many people were interested in using the facility.

d)     Thanked Dunedin Rotary for the work they had undertaken on the Shared path and in particular the exercise equipment and plantings.  It was noted that the opening had been held.

e)     Potential dog park was sitting with Council.

15     Council Activities

Due to the absence of the Councillor  there was no update on Council activities.

16     Notification of Items for Consideration by the Chairperson

Trevor Johnson asked that an item regarding road slumping and pot holes in Ravensbourne as a result of installation of broad band be added to the agenda.

Trevor Johnson asked for an item on speed limits in Aramoana to be added to the agenda.

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services), Robert West (Group Manager Parks and Recreation) and Josh Von Pein (Transport Delivery Manager).

Moved (Chairperson Scott Weatherall/Paul Weir):

That the Board:

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/024)

5.1    Saddle Hill Community Board meeting - 15 March 2018

Moved (Chairperson Scott Weatherall/Paul Weir):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 15 March 2018 as a correct record.

 Motion carried (SHCB/2018/025)

6       Youth Ambassador Award Presentations

The following applicants for the Youth Ambassador Award presented their applications to the Board for consideration later in the meeting:

·      Andrew Cromb – Andrew advised that he played soccer for Southern United and had been accepted into a soccer Academy.  He responded to questions and advised that he had also been chosen for the New Zealand team to go to Ireland to one of the biggest youth tournaments in the world. 

·      Tyler Wilden – Tyler advised that photography had been his passion and he carried out a lot of volunteer photographic work, such as for Fairfield School.  He responded to questions and advised that he required a zoom lens to further his work and that he would like to become a professional photographer in the future. 

7       Enterprise Dunedin Update

Enterprise Dunedin staff were unable to be present and this item was withdrawn from the agenda.

The presentation would be held at the next meeting.

9       Saddle Hill Community Board Action List

The Group Manager Parks and Recreation (Robert West) and the Transport Delivery Manager (Josh Von Pein) were present to update the Action List.

The Board congratulated Robert West on his recent appointment as Group Manager Parks and Recreation.

Moved (Chairperson Scott Weatherall/Leanne Stenhouse):

That the Board:

a)     Notes the updates to the Action List as appropriate.

Motion carried (SHCB/2018/026)

8       Funding Applications

A report from Civic provided a copy of the funding applications which had been received for the Saddle Hill Community Board’s consideration. 

The Fairfield Scout Group had requested $10,000 funding towards repairs to the Fairfield Scout Hall roof.

The Brighton Surf Life Saving Club had requested $1,291.30 funding for the purchase of helmets for the Life Guards.

The Wildlife Hospital Trust had requested $850.00 funding towards an intravenous drip regulator.

The total of the funding applications received was $12,141.30 and $7,240.29 remained in the Project Fund of $10,000.00.  The Board also noted that funding needed to be provided for the youth ambassador, Toybox, flowers, Access radio show contribution etc.

Scott Weatherall withdrew from the meeting at 4.17 pm for the Brighton Surf Lifesaving Club application and Leanne Stenhouse assumed the Chair.

Moved (Peter Gouverneur/Christina McBratney):

That the Board:

b)     Approves the funding application for $1,291.30 from the Brighton Surf Life Saving Club.

Motion carried (SHCB/2018/027)

Scott Weatherall returned to the meeting at 4.21 pm and resumed the Chair.

Moved (Leanne Stenhouse/Christina McBratney):

That the Board:

a)     Approves the funding application for $1,000 from the Fairfield Scout Group.

Motion carried (SHCB/2018/028)

Moved (Peter Gouverneur/Leanne Stenhouse):

That the Board:

c)     Approves the funding application for $850.00 from the Wildlife Hospital Trust.

Motion carried (SHCB/2018/029)

10     Youth Ambassador Award

There had been six applications for the Youth Scholarship Award, received from Madison Roome, Tahlia Roome, Andrew Cromb, Jinaya Hancock, Rosalind Manowitz and Tyler Wilden.

The Board had received presentations from two of the applicants earlier in the meeting and had used a scoring sheet to assess the applications. 

It was agreed that Christina McBratney would contact the remaining four applicants and invite them to provide their presentations to the next meeting and that the decision would be deferred until then. 

11     Governance Support Officer's Report

A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board's area including:

a)     Project Fund

b)     Gambling and TAB Venue Policy Update

c)     Inwards Correspondence

Moved (Chairperson Scott Weatherall/Christina McBratney):

That the Board:

a)     Notes the Governance Support Officer's Report;

Motion carried (SHCB/2018/030)

12     Board Updates and Projects

Board members provided updates on activities including:

-      Keep Dunedin Beautiful

Peter Gouverneur advised that the last meeting he had attended was inquorate.

-      Greater Green Island

Leanne Stenhouse updated the Board on fundraising for the playground.  She advised that Greater Green Island was providing regular updates on the new roundabouts to the community. 

-      Community Meetings

Leanne Stenhouse advised that there was a group in Brighton keen to protect wildlife in the Brighton area and she had supported meetings with DCC Animal Services.

-      Toy Box Project – Brighton Beach

Paul Weir advised that the box and toys were to be picked up.

-      Living Streets Aotearoa

Peter Gouverneur reported on the Fairfield mural project and noted that the school was enthusiastic. 

Moved (Peter Gouverneur/Leanne Stenhouse):

That the Board:

a)     Approves the expenditure of $650.00 to finish the Fairfield mural project.

Motion carried (SHCB/2018/031)

13     Chairperson's Report

The Chairperson (Scott Weatherall) provided a verbal update on matters of interest, which included:

Otago Access Radio (OAR).

The Chair advised that Otago Access Radio had invited Community Boards to become part of a regular feature of the OARsome Morning Show.  This would provide the Board with an opportunity to raise its profile and talk about local initiatives and projects.  It would be a 10 minute slot on a roster of 4-6 weeks with a cost of $270 per year, which would include the Saddle Hill Community Board portion of the group membership and the broadcasting costs.  This would be paid from the Project Fund.

Moved (Chairperson Scott Weatherall/Leanne Stenhouse):

That the Board:

a)     Notes the report.

b)     Approves the proposal from the Otago Community Broadcasters Society (OAR Radio).

c)     Approves the OAR Radio Group Membership and Morning Show segment cost of $270.00 per annum to be paid from the Project Fund.

d)     Approves the following payments:  Flowers Noone family($65.00), gift basket Lynne Adamson ($75.00) and web page ($25.00).

Motion carried (SHCB/2018/032)

14     Council Activities

The Ward Councillor (Councillor Conrad Stedman) was unable to be present and the Chairperson read comments he had provided on the Ten Year Plan.

15     Items for Consideration by the Chair

The following items were notified:.

·              The next meeting would be held at the Sunnyvale Sports Centre.