Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:


Date:                             Wednesday 27 June 2018

Time:                            1.00 am

Venue:                          Edinburgh Room, Municipal Chambers,             The Octagon, Dunedin


Sue Bidrose

Chief Executive Officer


Grants Subcommittee






Cr Aaron Hawkins


Deputy Chairperson

Cr Andrew Whiley



Alison  Copeman



Cr Christine Garey



Cr Marie Laufiso



Cr Chris Staynes









Senior Officer                                Joy Gunn, Manager Community Development and Events


Governance Support Officer       Rebecca Murray




Rebecca Murray

Governance Support Officer



Telephone: 03 477 4000








Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.


Grants Subcommittee

27 June 2018




ITEM TABLE OF CONTENTS                                                                    PAGE


1        Public Forum                                                                                              4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                                4

4        Declaration of Interest                                                                                 5                  

Resolution to Exclude the Public                                                                              10



Grants Subcommittee

27 June 2018




1     Public Forum

At the close of the agenda no requests for public forum had been received.

2     Apologies

An apology has been received from Cr Christine Garey.


That the Committee:


Accepts the apology from Cr Christine Garey.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Grants Subcommittee

27 June 2018



Declaration of Interest





1.     Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as a subcommittee member and any private or other external interest they might have.

2.     Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.



That the Committee:

a)     Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.








Declaration of Interest



Grants Subcommittee

27 June 2018



PDF Creator

Grants Subcommittee

27 June 2018



PDF Creator

Grants Subcommittee

27 June 2018



PDF Creator


Grants Subcommittee

27 June 2018



Resolution to Exclude the Public



That the Grants Subcommittee:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered


Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Consideration of Applications


The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.


The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

To protect the commercial position of the person who supplied the information..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.