Grants Subcommittee

 Premier and Major Events

UNCONFIRMED MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 27 June 2018, commencing at 1.00 am

 

PRESENT

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Andrew Whiley

 

Members

Alison Copeman

 

 

Cr Marie Laufiso

 

 

Cr Chris Staynes

 

 

IN ATTENDANCE

Paul Coffey (Senior Community Advisor), Bree Jones (Business Tourism Events Advisor), Wai Piggott (Financial Analyst), Tammy Jackman (Events Special Projects Co Ordinator)

 

Governance Support Officer       Rebecca Murray

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:

 

Accepts the apology from Cr Christine Garey.

 

Motion carried (GS/2018/015)

 

3       Confirmation of agenda

 

 

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda without addition or alteration.

 

Motion carried (GS/2018/016)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Elected or Independent Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2018/017)

                   

Resolution to exclude the public

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Consideration of Applications

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

To protect the commercial position of the person who supplied the information..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (GS/2018/018)

 

The meeting went into non-public at 1.03pm.

 

 

 

 

..............................................

CHAIRPERSON