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Infrastructure Services and Networks Committee
UNCONFIRMED MINUTES
Unconfirmed Minutes of an ordinary
meeting of the Infrastructure Services and Networks Committee held in the Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin on Monday 11 June 2018,
commencing at 1.00 pm
PRESENT
Chairperson
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Kate Wilson
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Deputy Chairperson
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Jim O'Malley
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Members
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David Benson-Pope
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Rachel Elder
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Christine Garey
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Doug Hall
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Aaron Hawkins
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Mike Lord
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Damian Newell
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Conrad Stedman
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Lee Vandervis
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Andrew Whiley
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IN ATTENDANCE
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Leanne Mash, General Manager
Infrastructure and Networks), Sandy Graham (General Manager Strategy and
Governance), Richard Saunders (Group Manager Transport), Tom Dyer (Group
Manager 3 Waters) and Chris Henderson (Group Manager Waste and Environmental
Solutions)
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Governance Support Officer Jennifer
Lapham
1 Public
Forum
Mount Ross
Bridge Replacement
a) Lynnore Templeton
Mrs Templeton advised that the
farm her family owned was on both sides of the Taieri River. The collapse
of the bridge had impacted on the way they managed their farm, and on other
services such as tourism activities, the mail run and the school run. She
advised that they would like a 50 tonne capacity bridge. She would like
time to be taken to decide on the correct bridge, but once a decision is made she
would like the work to be started immediately.
b) Carmen
Hope (tabled statement)
Lynnore
Templeton read a statement from Carmen Hope regarding the Mount Ross Bridge
Replacement. Ms Hope advised that she supported the heritage option for
the bridge replacement. She also commented on the impact of the
additional time it takes to get emergency vehicles to properties on the other
side of the Taieri River.
c) Leon
Leslie
Leon
Leslie spoke on the Mount Ross Bridge replacement and the impact on his farming
activities. He advised that he supported a 50 tonne weight limit, a
footpath which allowed people to have somewhere to stand on the bridge, and a
high railing for stock and pedestrians. He advised that the community
would like to be consulted in relation to the design.
3 Confirmation
of agenda
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Moved (Chairperson Kate Wilson/Cr
Christine Garey):
That the Committee:
Confirms the agenda with
the following alteration:
In regard to Standing Order
2.1, Option C be adopted in relation to moving and seconding and speaking to
amendments.
Motion carried (INF/2018/022)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Crs Hawkins, Lord and Vandervis
are now members of the District Licensing Committee.
Cr Vandervis is Council appointee
to Dunedin Symphony Orchestra.
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Moved (Chairperson Kate Wilson/Cr
Rachel Elder):
That the Committee:
a) Amends the
Elected Members' Interest Register attached as Attachment A; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (INF/2018/023)
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Part A Reports
5 Property
Services Activity Report for the Quarter Ending 31 March 2018
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In a report from
Property the Business Improvement Coordinator provided an update on Property
Services operations, maintenance and capital works, including contracted-out
services.
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Following discussion it was moved (Cr
Mike Lord/Cr Doug Hall):
That the Committee:
a) Notes the
Property Services Activity Report for the Quarter ending 31 March 2018.
Motion carried (INF/2018/024)
– with Cr Vandervis voting against
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6 3
Waters Activity Report for the Quarter Ending 31 March 2018
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In a report from 3
Waters the Group Manager 3 Waters (Tom Dyer) provided an update on water,
wastewater and stormwater operations, maintenance and capital works, including
contracted out services.
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Following discussion it was moved (Chairperson
Kate Wilson/Deputy Chairperson Jim O'Malley):
That the Committee:
a) Notes the
Three Waters Activity Report for the Quarter ending 31 March 2018.
Motion carried (INF/2018/025)
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7 Waste
and Environmental Solutions Activity Report for the Quarter ended 31 March
2018
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In a report from Waste and Environmental
Solutions the Group Manager Waste and Environmental Solutions (Chris
Henderson) provided an update on Waste and Environmental Solutions
operations, maintenance and capital works, including contracted out services.
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Following discussion it was moved (Chairperson
Kate Wilson/Cr Mike Lord):
That the Committee:
a) Notes the
Waste and Environmental Solutions Activity Report for the Quarter ended 31
March 2018.
Motion carried (INF/2018/026)
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8 Transport
Activity Report for the Quarter Ended 31 March 2018
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In a report from Transport the Asset and
Commercial Manager (Merrin McCrory) provided an update on Transport
operations, maintenance, and capital works, including contracted out
services.
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Moved (Chairperson Kate Wilson/Deputy
Chairperson Jim O'Malley):
That the Committee:
a) Notes the
Transport Activity Report for the Quarter ended 31 March 2018.
Motion carried (INF/2018/027)
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It was noted that the Council had referred the following
Notice of Motion to the Committee which had been moved by Cr Benson-Pope and
seconded by Cr Stedman:
That the Council:
Advises the Otago Regional Council that infrastructural and design
changes planned for George Street require that bus routes leave George Street
at Frederick Street, accessing the new bus hub via Great King Street.
Cr Benson-Pope advised that in light of the information
provided at this meeting he would move to withdraw the Notice of Motion.
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Moved
(Cr David Benson-Pope/Cr Aaron Hawkins):
That the Committee:
a) Withdraw
the following Notice of Motion
Advises the Otago Regional Council that infrastructural and design
changes planned for George Street require that bus routes leave George Street
at Frederick Street, accessing the new bus hub via Great King Street.
Motion carried (INF/2018/028)
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9 Naming
of a New Private Way off Blackhead Road, Dunedin
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In a report from Transport, options
were presented for the naming of a private way off Blackhead Road, Dunedin.
The proposed name did not
meet the requirements of the Road Naming Policy as the proposed name was the
name of a living person. However, the Policy states that the
Guidelines have less weight when naming private ways. It was noted that
the Committee recently approved the naming of “Errols Court”,
which was a private way, after a living person. The developer requested the
Committee consider the proposed name based on the discretion it has available
for private ways.
The new road name proposed by the
developer is considered to comply with all other provisions of the Dunedin
City Council Road Naming Policy and is therefore recommended for approval.
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Moved (Cr David Benson-Pope/Cr Mike
Lord):
That the Committee:
a) Names the
new private way off Blackhead Road as "Dallimore Lane".
Motion carried (INF/2018/029)
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The meeting adjourned at 3.00 pm and reconvened at 3.11
pm.
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10 Mt
Ross Road Bridge Replacement Options
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In a report from Transport,
the Group Manager Transport (Richard Saunders) advised that the purpose of
the report was to update the Committee on the options for a replacement of
the historic Mt Ross Road bridge.
Following the collapse of the Mt Ross
bridge in July 2017, a report was commissioned on replacement options.
Five options were considered
with the recommended option being the construction of a ‘new
heritage’ bridge in the same location as the previous bridge.
Funding subsidy for the replacement
bridge will be received from NZTA at a rate of 76% for the 2018/19
year.
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The Group Manager Transport advised that it was a high
level report and once a decision had been made on the option for replacement,
consultation would take place with the Community Board and the local
community.
Discussion took place on whether it was possible to
increase the weight limit. The Group Manager advised he would consult
with NZTA regarding funding as it had agreed to fund like for like.
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Moved (Cr David Benson-Pope/Cr Damian
Newell):
That the Committee:
a) Support
a new bridge construction as its preferred option
b) Staff
be asked to consult with NZTA regarding funding and the local community
regarding the design of the bridge and report back to Council or a Standing
Committee prior to the final decision.
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Following
Discussion the motion was put on a Division
For: Crs
David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins,
Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Andrew Whiley and
Kate Wilson (11).
Against: Cr Lee Vandervis (1).
The
division was declared CARRIED by 11 votes to 1
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11 Items for
consideration by the Chair
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There were no items raised.
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The meeting concluded at 4.06
pm.
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C H A I R P E R S O N