Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Keith Willis Lounge, Coronation Hall, Gordon Road, Mosgiel on Wednesday 02 May 2018, commencing at 12.00 pm

PRESENT

Chairperson	Sarah Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Martin Dillon
	Dean McAlwee	Maurice Prendergast

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer), Tom Dyer (Group Manager, 3 Waters), David Bainbridge (Property Manager), Hjarne Poulsen (Transport Engineering and Road Safety Team Leader), Ian Martin (Transportation Engineer), Des Adamson (Business Development Manager) and Antony Deaker (Ara Toi Project Co-ordinator)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Alistair Finnie

Alistair Finnie addressed the meeting concerning Living Streets Aotearoa. Mr Finnie spoke to his concerns regarding the inconsiderate parking in the Mosgiel area in particular vehicles blocking the footpaths as it was a safety concern for pedestrians. He requested that the Board give consideration to becoming members of Living Streets Aotearoa in order to obtain the "yellow footprints" which could be used as warning to motorists not to park on footpaths.

Following discussion, it was agreed that Joy Davis would contact the Saddle Hill Community Board to see how successful this scheme had been in its area and provide an update at the Board's next meeting.

1.2 Taieri Rural Ladies Group

Jean Bonner, Taieri Rural Ladies Group advised that she would like the Dunedin City Council to give consideration to introducing Kerbside recycling for rural areas of the Taieri that were not already receiving this service. Ms Bonner commented that if this was not possible then consideration be given to the installation of a recycling facility at either the Momona Hall or Henley Community Hall.

2 Apologies

Moved (Sarah Nitis/Martin Dillon):

That the Board:

Accepts the apology from Cr Mike Lord.

Motion carried (MTCB/2018/022)

3 Confirmation of agenda

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (MTCB/2018/023)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Sarah Nitis/Joy Davis):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/024)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 14 March 2018

Moved (Phillipa Bain/Martin Dillon):

That the Board:

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 14 March 2018 as a correct record.

Motion carried (MTCB/2018/025)

Part A Reports

6 3 Waters Update

The Group Manager, 3 Waters (Tom Dyer) provided an update matters of interest to the Board which included:

· Mosgiel Stormwater Network Improvements. Mr Dyer advised that it was anticipated the construction of the new pump stations would begin during the upcoming summer and that regular updates would be provided to the Board and affected residents.

· Mosgiel Water Supply. Mr Dyer provided an update which included estimated costs that would be associated with providing a local, non-fluoridated water supply to Mosgiel. He commented on the legalisation that was in its second reading at Parliament. The proposed legalisation would give individual District Health Boards the mandate to require that Councils within its area must fluoridate their water supplies. The Board indicated that it was happy for no further work to be undertaken to investigate the feasibility of a non-fluoridated local water supply for Mosgiel.

· Hartstonge Avenue flooding by the under 5's playground. Mr Dyer advised that the maintenance to the swale would help mitigate this issue.

7 Dukes Road Flooding

The Group Manager, 3 Waters (Tom Dyer) and the Property Manager (David Bainbridge) provided an update on the Council owned property at 91 Dukes Road, Mosgiel explaining that the future options for the property needed to be explored and that the Board would be kept updated.

8 Enterprise Dunedin Update

A report from Enterprise Dunedin advised that staff would be in attendance to provide an update on Enterprise Dunedin activities and projects under the 2013-23 Economic Development Strategy.

The Business Relationship Manager, Economic Development (Des Adamson) spoke to their activities which included business vitality; alliances for innovation; hub of skills and talent; linkages beyond our border; and compelling destinations. Mr Adamson advised that Mosgiel had been classified as a "motorhome friendly destination" which offered opportunities including features in upcoming Motorhomes Caravans and Destinations Magazines.

The Ara Toi Project Co-ordinator (Antony Deaker) provided an background to his role which included responding to enquiries about filming around the city.

Moved (Sarah Nitis/Dean McAlwee):

That the Board:

a) Notes the Enterprise Dunedin April 2018 update.

Motion carried (MTCB/2018/026)

9 Mosgiel-Taieri Community Board Action List Report

A report from Civic provided an update to the Mosgiel-Taieri Community Board Action List for the Board's consideration which included:

· State Highway 87. Following discussion, it was noted that NZTA would be undertaking a full renewal of this length (1,015m), it was anticipated that work would start in early 2019. In response to a question, Mr Poulsen advised that, in the interim, residents should report any potholes or other complaints to the DCC Customer Services Agency on 03 477 4000.

· Factory Road/Puddle Alley. The work was due for completion the week of May 1^st.

· Gladstone Road. There was a discussion on the draft concept plans for this area.

· Factory Road. Following discussion, it was agreed that staff be requested to provide an update on the resealing/renewal of Factory Road in particular the timeframe and whether the road was being resealed or was a full renewal.

· Silverstream Valley Road. Following discussion on the condition of Silverstream Valley Road the Board requested an update of their next meeting.

Moved (Phillipa Bain/Martin Dillon):

That the Board:

a) Amends the Action List as appropriate.

Motion carried (MTCB/2018/027)

10 Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board's area which included:

a) Project Fund

b) Gambling and TAB Venue Policy Update

c) Outwards Correspondence

d) Inwards Correspondence

Moved (Maurice Prendergast/Joy Davis):

That the Board:

a) Notes the Governance Support Officer's Report;

Motion carried (MTCB/2018/028)

11 Chairperson's Report
	A report from the Chairperson provided an update on matters of interest since the previous meeting which included: · Otago Access Radio opportunity · Modern Art Trail. There was a discussion on a possible project in Outram · Sporting Heritage Project. There was a discussion on the Board's discretionary fund and it was noted that any payments for Board projects needed to be paid by 30 June 2018, and that allocation of funds to Board projects would need to be considered at the next meeting.
	Moved (Sarah Nitis/Martin Dillon): That the Board: a) Notes the Chairperson's report b) Updates the Board's Project to include the Big Blue Wall Mural; Sporting Heritage Project and Mosgiel/Taieri Emergency Response Activities. c) Writes a letter to the Mosgiel Business Association supporting the concept of a mural on the big blue wall on the corner of Gordon and Bush Roads, indicating that we would provide guidance with regard to the Consent process. d) Agrees to: i) participation in the Otago Access Radio morning show; and ii) Approves $270.00 towards this activity from the Project Fund e) Endorses the Mosgiel-Taieri Community Board's submission to the Ministers regarding KiwiRail's rule change. g) Notes the upcoming Otago Regional Council meetings h) Authorises a Board Member to formulate a submission to the Otago Regional Council draft Long Term Plan. Motion carried (MTCB/2018/029)
	Moved (Sarah Nitis/Martin Dillon): That the Board: f) Endorses the Mosgiel-Taieri Community Board's submission to the Dunedin City Council's draft 10 Year Plan. Motion carried Maurice Prendergast recording his vote against (MTCB/2018/030)

12 Board Updates

Board members provided updates on activities which included:

1 Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board representative to the Committee) advised that discussions regarding the placement of murals were continuing.

2 Mosgiel Coronation Hall

Dean McAlwee (Board representative to the Committee) advised that the Committee would be applying for grants for the replacement of the theatre's stage curtains

3 Mosgiel Business Association

Sarah Nitis (Board representative to the Committee) provided an update which included the presentation of a cheque to the Taieri Community Facilities Trust.

4 Proposed Taieri Aquatic Facilities

Martin Dillon provided an update on the Taieri Community Facilities Trust submission to the Dunedin City Council's draft 10 Year Plan.

5 Festival of the Plain

The report noted that the AGM had been held on 16 April 2018, with new office bearers having been elected.

6 Communications and Engagement Activities

Joy Davis advised that she would be attending a meetings of social service sector representatives and Dunedin City Council staff to discuss housing concerns.

Moved (Sarah Nitis/Joy Davis):

That the Board:

a) Notes the report.

Motion carried (MTCB/2018/031)

13 Board Projects

Board Members provided an update on Board Projects which included:

1 Grants Update

Dean McAlwee provided an update on the outstanding grant feedback forms.

2 Pride in our Place

It was agreed that Phillipa Bain would contact staff to follow up on Jean Bonner's request for the introduction of kerbside recycling for the Taieri rural areas and/or the installation of recycling facilities.

3 The Taieri Heritage Schools Project

Sarah Nitis advised that this project would be raised at the Taieri Principals next quarterly meeting being held in May 2018.

4 Memorial Park Revitalisation

It was agreed that Sarah Nitis would take the lead on this project.

5 Roundabout at the State Highway 1 Exit

It was agreed that Martin Dillon would take the lead on this project.

6 Modern Arts Trail

It was agreed that Dean McAlwee and Martin Dillon would take the lead on art project for Outram.

7 Big Blue Wall Mural

It was agreed that Sarah Nitis would liaise with the Mosgiel Business Association on this project.

8 Mosgiel-Taieri Emergency Response Group Activities

It was agreed that Joy Davis would take the lead on any projects.

9 Sporting Heritage

It was agreed that Maurice Prendergast would take the lead on this project.

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

a) Notes the updates.

Motion carried (MTCB/2018/032)

14 Council Activities

Councillor Lord was an apology for the meeting.

15 Items for consideration by the Chair

There were no items for consideration.

The meeting concluded at 2.38 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

13 June 2018

Highland Park Update

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 The purpose of this report is to update the Mosgiel-Taieri Community Board on the proposed location of the fitness equipment to be reinstated in Highland Park, Mosgiel.

RECOMMENDATIONS

That the Board:

a) Notes the the Highland Park Update and the proposed location of the fitness equipment to be reinstated in Highland Park.

BACKGROUND

2 Highland Park reserve is part of the Highland Park residential subdivision in Mosgiel. The reserve has been developed by Dunedin City Council, within input from the community, for public recreation purposes.

3 Consultation on the project began in 2015 and the project was completed in late 2017. The project was funded from development contribution at a cost of approximately $200,000.

4 Key features of the park, which have been provided in response to the outcome of the community consultation, include a children’s playground, a grassed area for recreation, planting, pathways, seating and five fitness stations.

5 The fitness stations were initially installed along the western boundary of the reserve. In January 2018, the equipment was removed due to concerns raised by neighbours immediately adjacent to the boundary about privacy and noise resulting from the use of the equipment.

6 Subsequently Council has been working to identify a more suitable location in the reserve for the equipment and also ways to better integrate them into the design of Highland Park.

DISCUSSION

7 Attachment A illustrates the new location of the fitness equipment.

8 It is proposed that all five stations will be reinstated along the Northern boundary of the reserve. This boundary is immediately adjacent to a footpath and road. Additional tree planting has also been provided along both the western and northern boundary to further assist with mitigating concerns relating to noise and privacy, resulting from the use of the equipment.

9 Twenty-five trees are to be planted in total. The species proposed include Kowhai, Ribbonwood and Lemonwood. The trees will be clear stem to ensure the equipment is visible from the park.

NEXT STEPS

10 It is proposed that the exercise equipment will be reinstated and new planting completed by July 2018.

11 Costs associated with the tree planting and reinstatement of the fitness equipment will be covered from existing parks and recreation budgets.

Signatories

Author:	Rachael Eaton - Planning and Partnership Manager
Authoriser:	Robert West - Group Manager Parks and Recreation

Attachments

	Title	Page
a	Highland Park Concept Plan	27

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Māori Impact Statement

There is no known impact to tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Mosgiel-Taieri Community Board

13 June 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:

a) Project Fund

b) Inwards Correspondence

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report.

Project Fund

2 $3,736.72 remains in the Project Fund in the 2017/2018 year. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
30 August 2017	$250.00	Saurian (band)
30 August 2017	$1,000.00	Mosgiel-Taieri Community Patrol
30 August 2017	$750.00	Taieri Dramatic Society
4 October 2017	$395.00	Taieri over the Tea Leaves events for 2017/18 financial year
7 February 2018	$30.00	Stickers for Board pamphlets
7 February 2018	$1,600.00	Up to this amount has been allocated for the Board's "Pride in our Place" project
14 March 2018	$850.00	Taieri Parents Centre
14 March 2018	$650.00	Taieri Altrusa Club
14 March 2018	$500.00	Otago Neighbourhood Support Charitable Trust
2 May 2018	$30.00	Otago Access Radio – membership
2 May 2018	$208.28	Otago Access Radio – morning segment payment
Total	$6,263.28

Inwards Correspondence

3 Grant Feedback form received from the Mosgiel Taieri Community Patrol (Attachment A).

4 Letter from Gordon Road Spillway Residents Group sent to the Otago Regional Council. This is for the Board's information only. (Attachment B).

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Mogiel Taieri Community Patrol	32
b	Letter from Gordon Road Spillway Residents Group	36

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
a	Sporting Heritage Update	47
b	Mosgiel and Taieri Emergency Response Group update	48
c	Modern Arts Trail Update	51

	Title	Page
A	Minutes of Mosgiel-Taieri Community Board meeting held on 2 May 2018	10

	Title	Page
a	Mosgiel-Taieri Community Board Action List	19

	Title	Page
a	Mosgiel-Taieri Community Board Chair's report	40

	Title	Page
a	Board Communications and Engagement Activities Report	44