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Planning and Environment Committee
MINUTES
Confirmed Minutes of an ordinary
meeting of the Planning and Environment Committee held in the Edinburgh Room,
Municipal Chambers, The Octagon, Dunedin on Tuesday 12 June 2018,
commencing at 2.14 pm
PRESENT
Chairperson
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Cr David Benson-Pope
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Deputy Chairperson
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Members
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Cr Rachel Elder
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Cr Christine Garey
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Cr Doug Hall
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Cr Aaron Hawkins
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Cr Mike Lord
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Cr Jim O'Malley
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Cr Lee Vandervis
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Cr Andrew Whiley
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Cr Kate Wilson
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IN ATTENDANCE
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Sandy Graham (General Manager
Strategy and Governance); Simon Pickford (General Manager Community
Services); Adrian Blair (Group Manager Customer and Regulatory Services);
Kevin Mechen (Secretary, District Licensing Committee); Bill Frewen (Senior
Policy Analyst); Junichi Sugishita (Policy Analyst); Nathan Stocker (Policy
Planner); Anna Johnson (City Development Manager); Dan Windwood (Heritage
Planner) and Jess MacKinlay (Project Support Officer)
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Governance Support Officer Lynne
Adamson
1 Public
Forum
There was no Public Forum.
2 Apologies
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Moved (Cr
David Benson-Pope/Cr Rachel Elder):
That the Committee:
Accepts the apologies
from Mayor Dave Cull and Crs Marie Laufiso, Damian Newell, Conrad Stedman and
Chris Staynes.
Motion carried (PLA/2018/017)
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3 Confirmation
of agenda
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Moved (Cr David Benson-Pope/Cr Rachel
Elder):
That the Committee:
Confirms the agenda with
the following alteration:
- In
regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding
and speaking to amendments.
Motion carried (PLA/2018/018)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
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Moved (Cr David Benson-Pope/Cr Aaron
Hawkins):
That the Committee:
a) Notes the Elected
Members' Interest Register including the interests advised at the
Infrastructure Services and Networks Committee and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (PLA/2018/019)
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Part A Reports
5 Submission
on the Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill (No 2)
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A report from Corporate
Policy and Customer and Regulatory Services provided a copy of the submission
from the Dunedin City Council to the Government Administration Select
Committee on the Sale and Supply of Alcohol (Renewal of Licences) Amendment
Bill (No 2) and Supplementary Order Paper (SOP) No 14.
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The Group Manager Customer and Regulatory Services (Adrian
Blair) and Secretary, District Licensing Committee (Kevin Mechen) responded
to questions.
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Moved (Cr Aaron Hawkins/Cr Doug Hall):
That the Committee:
a) Notes the
submission from Dunedin City Council on the Sale and Supply of Alcohol
(Renewal of Licences) Amendment Bill and Supplementary Order Paper No 14.
Motion carried (PLA/2018/020)
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6 Submission
from Dunedin City Council to the ORC draft Biodiversity Strategy
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A report from Corporate
Policy provided a copy of the submission the Dunedin City Council (DCC)
submission to the Otago Regional Council (ORC) on the draft Biodiversity
Strategy.
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The Senior Policy Analyst (Bill Frewen) and Policy Analyst
(Junichi Sugishita) spoke to the report and advised that as the timeframe for
the consultation had fallen outside the Committee cycle, informal engagement
had been undertaken with elected members and retrospective approval was now
sought.
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Moved (Cr Kate Wilson/Cr Christine
Garey):
That the Committee:
a) Approves,
retrospectively the DCC submission to the Otago Regional Council on the draft
Biodiversity Strategy.
Motion carried (PLA/2018/021)
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7 Urban
development capacity monitoring report
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A report from Planning
provided a copy of the first Dunedin monitoring report prepared under the
National Policy Statement for Urban Development Capacity (NPS-UDC) for noting
by committee.
The report noted that under
the NPS-UDC, DCC were required to monitor a range of indicators and use these
to understand how well housing and business land markets were functioning,
how planning might affect this, and when additional development capacity
might be needed.
The City Development Manager
(Anna Johnson) and Policy Planner – Urban Development Capacity (Nathan
Stocker) spoke to the report, responded to questions and explained the
function and requirements of the NPS-UDC.
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Moved (Cr David Benson-Pope/Cr Mike
Lord):
That the Committee:
a) Notes the
first quarterly urban development capacity monitoring report.
Motion carried (PLA/2018/022)
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8 Results
of the Heritage Monitoring Programme 17/18
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A report from Planning
provided a copy of the first monitoring report prepared as part of the
Dunedin Heritage Monitoring Programme which had been approved in June 2017.
It was based on fieldwork undertaken over the summer of 2017/2018.
The City Development Manager (Anna
Johnson) and Heritage Planner (Dan Windwood) spoke to the report and
responded to questions. Staff were requested to provide a report to the
next meeting on the funds uplifted from the Heritage Fund including their
use.
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Moved (Cr David Benson-Pope/Cr Doug
Hall):
That the Committee:
a) Notes the
Heritage Monitoring Report.
Motion carried (PLA/2018/023)
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9 The
Octagon Experience - Final Feedback
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A report from Planning
presented the final public feedback received (from 400 on-site and 200 online
survey responses), as well as the final business feedback received (from 20
targeted survey responses) on ‘The Octagon Experience’.
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The City Development Manager (Anna Johnson) and Project
Management Support Officer (Jess MacKinlay) spoke to the report and provided
background information on the project.
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Moved (Chairperson David Benson-Pope/Cr
Christine Garey):
That the Committee:
a) Notes the
report.
Motion carried (PLA/2018/024)
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10 Items
for Consideration by the Chair
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There were no items
notified.
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The meeting concluded at 3.20
pm.
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CHAIRPERSON