Agenda of Saddle Hill Community Board

Saddle Hill Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 3 May 2018, commencing at 3.30 pm.

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Leanne Stenhouse
Members	Peter Gouverneur	Christina McBratney
	Paul Weir

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services), Robert West (Group Manager Parks and Recreation) and Josh Von Pein (Transport Delivery Manager).

Governance Support Officer Pam Jordan

1 Public Forum

Freedom Camping - Michele Budge

Michele Budge advised that she lived in Brighton and walked her dog on the beach almost daily. She commented on issues with freedom camping with her observations including human waste, washing of dishes in rock pools and the inability to use the car park when it was full.

The Chairperson advised that the Board was waiting for signage graphics to be produced which they could take to the community, asking for no camping in certain areas.

2 Apologies
	Apologies were received from Keith McFadyen and Cr Conrad Stedman.
	Moved (Chairperson Scott Weatherall/Paul Weir): That the Board: Accepts the apologies from Keith McFadyen and Cr Conrad Stedman. Motion carried

3 Confirmation of agenda

Moved (Chairperson Scott Weatherall/Leanne Stenhouse):

That the Board:

Confirms the agenda with the removal of Item 7 – Enterprise Dunedin Update as staff were unable to attend the meeting.

Motion carried (SHCB/2018/023)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Scott Weatherall declared an interest in the Brighton Surf Lifesaving Club application.

Moved (Chairperson Scott Weatherall/Paul Weir):

That the Board:

a) Notes the Elected Members' Interest Register and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/024)

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 15 March 2018

Moved (Chairperson Scott Weatherall/Paul Weir):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 15 March 2018 as a correct record.

Motion carried (SHCB/2018/025)

Part A Reports

6 Youth Ambassador Award Presentations

The following applicants for the Youth Ambassador Award presented their applications to the Board for consideration later in the meeting:

· Andrew Cromb – Andrew advised that he played soccer for Southern United and had been accepted into a soccer Academy. He responded to questions and advised that he had also been chosen for the New Zealand team to go to Ireland to one of the biggest youth tournaments in the world.

· Tyler Wilden – Tyler advised that photography had been his passion and he carried out a lot of volunteer photographic work, such as for Fairfield School. He responded to questions and advised that he required a zoom lens to further his work and that he would like to become a professional photographer in the future.

7 Enterprise Dunedin Update

Enterprise Dunedin staff were unable to be present and this item was withdrawn from the agenda.

The presentation would be held at the next meeting.

9 Saddle Hill Community Board Action List
	The Group Manager Parks and Recreation (Robert West) and the Transport Delivery Manager (Josh Von Pein) were present to update the Action List.
	The Board congratulated Robert West on his recent appointment as Group Manager Parks and Recreation.
	Moved (Chairperson Scott Weatherall/Leanne Stenhouse): That the Board: a) Notes the updates to the Action List as appropriate. Motion carried (SHCB/2018/026)

8 Funding Applications
	A report from Civic provided a copy of the funding applications which had been received for the Saddle Hill Community Board’s consideration. The Fairfield Scout Group had requested $10,000 funding towards repairs to the Fairfield Scout Hall roof. The Brighton Surf Life Saving Club had requested $1,291.30 funding for the purchase of helmets for the Life Guards. The Wildlife Hospital Trust had requested $850.00 funding towards an intravenous drip regulator. The total of the funding applications received was $12,141.30 and $7,240.29 remained in the Project Fund of $10,000.00. The Board also noted that funding needed to be provided for the youth ambassador, Toybox, flowers, Access radio show contribution etc.
	Scott Weatherall withdrew from the meeting at 4.17 pm for the Brighton Surf Lifesaving Club application and Leanne Stenhouse assumed the Chair.
	Moved (Peter Gouverneur/Christina McBratney): That the Board: b) Approves the funding application for $1,291.30 from the Brighton Surf Life Saving Club. Motion carried (SHCB/2018/027) Scott Weatherall returned to the meeting at 4.21 pm and resumed the Chair.
	Moved (Leanne Stenhouse/Christina McBratney): That the Board: a) Approves the funding application for $1,000 from the Fairfield Scout Group. Motion carried (SHCB/2018/028)
	Moved (Peter Gouverneur/Leanne Stenhouse): That the Board: c) Approves the funding application for $850.00 from the Wildlife Hospital Trust. Motion carried (SHCB/2018/029)

10 Youth Ambassador Award

There had been six applications for the Youth Scholarship Award, received from Madison Roome, Tahlia Roome, Andrew Cromb, Jinaya Hancock, Rosalind Manowitz and Tyler Wilden.

The Board had received presentations from two of the applicants earlier in the meeting and had used a scoring sheet to assess the applications.

It was agreed that Christina McBratney would contact the remaining four applicants and invite them to provide their presentations to the next meeting and that the decision would be deferred until then.

11 Governance Support Officer's Report

A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board's area including:

a) Project Fund

b) Gambling and TAB Venue Policy Update

c) Inwards Correspondence

Moved (Chairperson Scott Weatherall/Christina McBratney):

That the Board:

a) Notes the Governance Support Officer's Report;

Motion carried (SHCB/2018/030)

12 Board Updates and Projects

Board members provided updates on activities including:

- Keep Dunedin Beautiful

Peter Gouverneur advised that the last meeting he had attended was inquorate.

- Greater Green Island

Leanne Stenhouse updated the Board on fundraising for the playground. She advised that Greater Green Island was providing regular updates on the new roundabouts to the community.

- Community Meetings

Leanne Stenhouse advised that there was a group in Brighton keen to protect wildlife in the Brighton area and she had supported meetings with DCC Animal Services.

- Toy Box Project – Brighton Beach

Paul Weir advised that the box and toys were to be picked up.

- Living Streets Aotearoa

Peter Gouverneur reported on the Fairfield mural project and noted that the school was enthusiastic.

Moved (Peter Gouverneur/Leanne Stenhouse):

That the Board:

a) Approves the expenditure of $650.00 to finish the Fairfield mural project.

Motion carried (SHCB/2018/031)

13 Chairperson's Report

The Chairperson (Scott Weatherall) provided a verbal update on matters of interest, which included:

Otago Access Radio (OAR).

The Chair advised that Otago Access Radio had invited Community Boards to become part of a regular feature of the OARsome Morning Show. This would provide the Board with an opportunity to raise its profile and talk about local initiatives and projects. It would be a 10 minute slot on a roster of 4-6 weeks with a cost of $270 per year, which would include the Saddle Hill Community Board portion of the group membership and the broadcasting costs. This would be paid from the Project Fund.

Moved (Chairperson Scott Weatherall/Leanne Stenhouse):

That the Board:

a) Notes the report.

b) Approves the proposal from the Otago Community Broadcasters Society (OAR Radio).

c) Approves the OAR Radio Group Membership and Morning Show segment cost of $270.00 per annum to be paid from the Project Fund.

d) Approves the following payments: Flowers Noone family($65.00), gift basket Lynne Adamson ($75.00) and web page ($25.00).

Motion carried (SHCB/2018/032)

14 Council Activities
	The Ward Councillor (Councillor Conrad Stedman) was unable to be present and the Chairperson read comments he had provided on the Ten Year Plan.

15 Items for Consideration by the Chair

The following items were notified:.

· The next meeting would be held at the Sunnyvale Sports Centre.

The meeting concluded at 5.06 pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

7 June 2018

Enterprise Dunedin Update

Department: Enterprise Dunedin

EXECUTIVE SUMMARY

1 Enterprise Dunedin have been invited by Community Board Chairs to attend their round of Community Board meetings.

2 Staff will provide updates on Enterprise Dunedin activity including film, GigCity and Rural Broadband

RECOMMENDATIONS

That the Board:

a) Notes the Enterprise Dunedin April 2018 update.

DISCUSSION

3 The intention is to provide Community Boards with an update on Enterprise Dunedin activities and projects under the 2013-23 Economic Development Strategy as well discuss any ideas and feedback which board members may have.

4 The Economic Development Programme Manager will be in attendance along with Enterprise Dunedin coordinators:

a) Film Dunedin activities;

b) Rural Broadband Initiative & GigCity Dunedin

Signatories

Author:	Lesley Marriott - GigCity Project Coordinator
Authoriser:	Des Adamson - Business Relationship Manager

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

Sustainability

As an update, there are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

No risks have been identified.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Saddle Hill Community Board

7 June 2018

Saddle Hill Community Board Action List

Department: Civic

EXECUTIVE SUMMARY

1 This report is to provide an update on the Saddle Hill Community Board Action Lists which are attached as Items A and B.

2 The Planning and Delivery Manager will be in attendance to speak about the flooding issues at Ocean View and other staff will be in attendance to speak to the appropriate items in the action list.

RECOMMENDATIONS

That the Board:

a) Amends the Action List as appropriate.

Signatories

Author:

Lynne Adamson - Governance Support Officer

Attachments

	Title	Page
a	Parks Action List	24
b	Transport Action List	25

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There may be financial implications due to the work required.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known conflicts of interest.

Saddle Hill Community Board

7 June 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board's area including:

a) Project Fund

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report;

Project Fund

2 $2,017.25 remains in the Project Fund in the 2017/2018 year. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
13/7/2017	$87.43	Fairfield Tavern Project – Blue Mountain Nurseries Ltd
	$50.00	Gifts to thank volunteers
5/10/2017	$200.00	Community Consultation meeting costs
	$25.00	Greater Green Island annual website subscription
23/11/2017	$675.00	Brighton Surf Life Saving Club – AED Cabinet
	$517.50	Christmas on the Domain – Stage and Sound System
	$450.00	Construction of the toy box for Brighton Beach
	$200.00	Brighton Gala Day - Board presence support items
15/2/2018	$26.09	Living Streets Membership
	$68.69	Food for Pop Up Presentation
	$260.00	Waldronville Neighbours Day – Laser Boys Account
	$200.00	Toys for the Toy Box
15/3/2018	$200.00	Plywood for the Fairfield Mural Project
	$71.74	Flowers for bereavement
	$25.00	Reimbursement – Greater Green Island Website Sub
	$1,291.30	Brighton Surf Life Saving Club Helmets
	$1,000.00	Fairfield Scout Group funding towards new roof
	$850.00	Wildlife Hospital funding towards intravenous drop regulator
	$440.00	Items to finish the mural
	$270.00	OAR Radio sub
	$75.00	Gift basket for bereavement
	$1,000.00	To be paid for Youth Scholarship Award winner
Total	$7,982.75

3 There have been suggestions for various projects for the Board to support from the discretionary fund including:

- Hosting Saddle Hill Communities volunteers evening to celebrate those that give up their time to serve a club, neighbourhood support and emergency services.

- Commission a community well-being survey.

- Plantings or community gardens.

- Historic sign for Martin Williams/Fairfield Tavern Reserve.

4 If there are any projects that the Board would like to support from the Project Fund, these need to be approved and funded at this meeting.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
a	Madison Roome Application	28
b	Tahlia Roome Application	31
c	Jinaya Hancock Application	35
d	Rosalind Manowitz Application	37
e	Andrew Cromb Application	41
f	Tyler Wilden Application	43
g	Tyler Wilden Additional Information	45

	Title	Page
a	Saddle Hill Community Board Register of Interest	7

	Title	Page
A	Minutes of Saddle Hill Community Board meeting held on 3 May 2018	10

	Title	Page
a	Civil Defence Emergency Equipment List	20