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Toitu Otago Settlers Museum
Board
27 June 2018
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Reports
Toitū Otago Settlers Museum Activity
Report
Department: Toitu Otago Settlers Museum
EXECUTIVE SUMMARY
1 This
report covers the activities of Toitū Otago Settlers Museum for the period
1 April to 30 April 2018.
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RECOMMENDATIONS
That the Committee:
a) Notes the Toitū Otago Settlers Museum Activity Report.
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BACKGROUND
DISCUSSION
Visitors
2 There
were 30,016 visitors to the Toitū Otago Settlers Museum (TOSM) from 1
April to 30 April 2018 compared with 30,733 for the same period last year. The
total visitor numbers for the Museum for the last financial year were 309,491.
The Museum is on track for approximately 320,000 visitors by 30 June 2018.
3 There
were 3,577 visitors to the Dunedin Chinese Gardens (DCG) from 1 April to 30
April compared with 3,597 for the same period last year. Total visitor numbers
are up by 248 for the year as at 30 April. The DCG is tracking toward a final
figure of 51,412 at the financial year-end.
(Note: The high number of visitors in February 2018 was a
result of the Chinese New Year event. In 2017 the Chinese New Year event was
held in the month of January. The Chinese New Year is the moon occurring
between 21 January and 20 February each year.)
Financial
Summary
4 The Financial Year to April 2018 was $173K Favourable.
5 The financial result for TOSM / DCG was overall in line with
expectations.
Visitor Experience
Exhibitions
6 Since
2014 TOSM has taken a leading role in the WW100 national programme of
commemoration. This has been reflected over the last four years by a series of
displays interpreting each phase of the war from an Otago perspective.
Anzac Day saw the unveiling of the last display in this sequence - 1918: the
final year of conflict - in the Call-To-Arms Military Gallery.
Alongside this the Scots colours were displayed in the Military Gallery for two
weeks.
7 The Sketched
in Stone Exhibition continues in the Special Exhibitions Gallery,
showcasing local lithographic artists of the Victorian and Edwardian era. The
exhibition runs until 13 May 2018.
8 The
Women’s War: Patriotism, Service & Dissent continues in the
Special Exhibitions Gallery, focussing on the World War I experiences of Otago
women, ranging from patriotic activity, service as nurses and volunteers, to a
minority who stood fast against the war. The exhibition runs until 24 June
2018.
9 Toitu
te Whare Taoka is a small photographic display which opened in the NZR
Lounge (Bullnose) on 28 November 2017. The exhibition showcases Kāi Tahu
whanui’s ongoing relationship with the Museum and celebrates the fifth
anniversary of the completion of the redevelopment project. The exhibition runs
until 22 May 2018.
Public Programmes
10 A total of nine
programmes were held with a total of 779 attendees.
11 The Museum opened
early on 25 April 2018 to welcome a group of over 500 people who attended the
ANZAC Day Dawn Service, with a cup of tea and a biscuit. Later in the day, a
talk by Emeritus Professor Richard Wright on World War 1 exhumations at
Fromelles, France, attracted a group of 33 visitors. Public programmes with
World War I themes are still receiving high visitation.
12 For a full description
of the Public Programmes held during the reporting period please see Attachment
A.
Education
Learning Experiences
Outside the Classroom (LEOTC)
13 A total of 263
students participated in LEOTC programmes during the April period comprising 26
secondary students and 237 primary students (49 adults accompanied these
groups).
14 For a full
description of the LEOTC activity held during the reporting period please see
Attachment A.
Collections
Management
15 Work continues on assessing the various Archive facilities
across the DCC initiated by the Group
Manager Ara Toi with site visits undertaken.
16 A new roof is
required at the off-site storage facility so preparation work is underway to
protect and move collection items as required.
17 Collections
Legacy planning work continues with the Director as part of the strategic
planning goals for the next few years.
18 Inventory
work and environmental monitoring is being undertaken in the two storage
strong-rooms.
19 Digital
storage needs are continuing to be discussed with both BIS and CCL and good
discussion has developed concerning options.
20 There
were 232 new records built in Vernon this month.
21 The
Collections team continued processing potential donation objects through the IR
process and 10 offers of objects for the collection have been received
for consideration by the curators this month.
22 For a full
description of the Collections activity held during the reporting period please
see Attachment A.
Mana
Whenua Engagement
23 A representative
from Te Rūnanga o Ngāi Tahu Cultural Mapping Team met with a small
group of staff regarding digitisation of the Bill Dacker Collection in
Christchurch planned for May 2018. Following digitization the collection will
return and be accessioned into the Museum Collection.
24 A group of
Ngāti Ruanui youth from Taranaki were at the museum to learn about
Pakakohe ancestors and to receive documents relating to the imprisonment of the
prisoners held in the area in the late 19th century. This visit was well
received and supported by the DCC waiata group and Otakou Runaka. Ngāti
Ruanui performed several waiata including the acclaimed Poi E.
25 Collaboration
continued with TOSM representatives and Kāi Tahu fashion designers toward
an inaugural Fashion Show to be held in the Josephine Foyer of the Museum
scheduled for 1 May 2018 as a prelude to Dunedin City ID Fashion Week.
Partnerships
and Collaborations
26 The DCC Archives,
the Hocken Library and our TOSM Archive produced a joint Facebook post on the
Woodhaugh paper mill.
27 The Bill Dacker
collection project with Kāi Tahu is progressing well with a visit by Kāi
Tahu archivist Jill Durney. The material has been labelled and boxed up in
preparation for a transfer to the Cultural Mapping Team in May.
28 A Museum and
Heritage Studies intern from Victoria University completed a 12 week placement
at TOSM during April 2018. The Museum benefited on input toward various
projects including inventory, cataloguing, digitisation and description of
films, in the collection.
29 Work on digitisation
of the film collection is continuing this month in conjunction with Maurice
Hayward of the Film Heritage Trust.
30 The Registrar
continues to work with two skilled embroiderers one afternoon per week on
re-housing some of the textile works.
31 The Rockliff
Scholarship funded by the Otago Settlers Association (OSA) was advertised early
April and received seven applications. The successful candidate will be
announced in early May.
32 Local
Historian Bill Dacker and TOSM Museum Curator Sean Brosnahan discussed the
challenge of incorporating Maori perspectives into the Otago Early Settlers
Museum in the 1990’s as part of Staff Reflections: Kāi
Tahu Whanui Ki Otago, a free talk at the Museum on 14 April 2018. This
discussion is part of a wider programme in recognition of five years post
re-development of TOSM.
Commercial
Activity
Retail
33 There was a slight
increase in retail sales venue at $14,797 compared to April 2017.
Venue Hire
34 Revenue for venue
hire is $20,514 for the financial year-to-date and a comparative figure will be
available in the next financial year.
Audience
Engagement
35 For full details of
the Audience Engagement during the reporting period please see Attachment A.
Dunedin
Chinese Garden
36 The Dunedin Chinese
Garden Advisory Board convened on 9 April and general business discussion centred
on the 10th Anniversary of the Garden to be held in September 2018.
The 10th Anniversary Committee will meet again in June 2018.
37 The Garden had a
busy period over April with School Holidays, Easter weekend, and the Ed Sheeran
Concerts combined with good weather.
OPTIONS
38 There are no options
as the report is for information only.
NEXT STEPS
39 There are no next
steps as the report is for information only.
Signatories
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Author:
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Jennifer Evans - Otago Settlers Museum Director
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Authoriser:
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Nick Dixon - Group Manager Ara Toi
Simon Pickford - General Manager Community Services
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Attachments
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Title
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Page
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a
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Additional Activity
Information
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21
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SUMMARY OF CONSIDERATIONS
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Fit with purpose
of Local Government
This report relates to providing a public service and it
is considered good-quality and cost-effective.
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Fit with strategic
framework
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Contributes
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Detracts
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Not applicable
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Social Wellbeing Strategy
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☒
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☐
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☐
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Economic Development Strategy
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☒
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☐
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☐
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Environment Strategy
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☐
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☐
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☒
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Arts and Culture Strategy
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☒
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☐
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☐
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3 Waters Strategy
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☐
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☐
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☒
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Spatial Plan
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☐
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☐
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☒
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Integrated Transport Strategy
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☐
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☐
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☒
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Parks and Recreation Strategy
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☐
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☐
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☒
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Other strategic projects/policies/plans
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☒
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☐
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☐
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The activities in this report support the Arts and
Culture, Economic Development and Social Wellbeing Strategies.
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Māori Impact
Statement
There are no known impacts for tangata whenua. The Museum
consults with and works closely with the Kāi Tahu Advisory Group.
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Sustainability
No implications although the principle of sustainability
underpins all of the activity of Toitū Otago Settlers Museum and the
Dunedin Chinese Garden.
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LTP/Annual Plan /
Financial Strategy /Infrastructure Strategy
This report is for noting purposes only.
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Financial
considerations
This report is for noting purposes only.
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Significance
In terms of the Council’s Significance and
Engagement Policy, the matters in this report are deemed to be of low
significance.
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Engagement –
external
This report is for noting purposes only.
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Engagement -
internal
This report is for noting purposes only.
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Risks: Legal /
Health and Safety etc.
There are no legal or health and safety risks related to
matters in this report.
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Conflict of Interest
There are no known conflicts of interest.
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Community Boards
There are no specific implications for Community Boards.
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