Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:


Date:                             Wednesday 4 July 2018

Time:                            9.00 am

Venue:                          Edinburgh Room, Municipal Chambers,             The Octagon, Dunedin


Sue Bidrose

Chief Executive Officer


Grants Subcommittee

City Service and City Project Grants






Cr Aaron Hawkins


Deputy Chairperson

Cr Andrew Whiley



Amanda Dyer

Cr Christine Garey


Cr Marie Laufiso

Leeanne Phillips


Hannah Molloy

Lois Scott


Desiree Williams



Senior Officer                                Joy Gunn, Manager Events and Community Development


Governance Support Officer       Rebecca Murray




Rebecca Murray

Governance Support Officer



Telephone: 03 477 4000








Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.


Grants Subcommittee

4 July 2018




ITEM TABLE OF CONTENTS                                                                    PAGE


1        Public Forum                                                                                              4

2        Apologies                                                                                                  4

3        Confirmation of Agenda                                                                                4

4        Declaration of Interest                                                                                 5      

Part A Reports (Committee has power to decide these matters)

5          Consideration of Applications                                                                        11             



Grants Subcommittee

4 July 2018




1     Public Forum

At the close of the agenda no requests for public forum had been received.

2     Apologies

At the close of the agenda no apologies had been received.

3     Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Grants Subcommittee

4 July 2018



Declaration of Interest





1.     Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as a Subcommittee member and any private or other external interest they might have.


2.     Subcommittee members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.



That the Committee:

a)     Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.








Declaration of Interest



Grants Subcommittee

4 July 2018



PDF Creator

Grants Subcommittee

4 July 2018



PDF Creator

Grants Subcommittee

4 July 2018



PDF Creator


Grants Subcommittee

4 July 2018



Part A Reports

Consideration of Applications



Copies of the City Service/Project Grants applications and summary sheets have been circulated separately.  The applications will be considered in the following order:

·      Social Wellbeing

·      Ara Toi Arts and Culture

·      Parks and Recreation