Grants Subcommittee

City Service and City Project Grants

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 04 July 2018, commencing at 9.00 am

PRESENT

Chairperson	Cr Aaron Hawkins
Deputy Chairperson	Cr Andrew Whiley
Members	Amanda Dyer	Cr Christine Garey
	Lois Scott	Hannah Molloy
	Desiree Williams

IN ATTENDANCE

Paul Coffey (Senior Community Advisor), Nick Orbell (Community Advisor), Cara Paterson (Community Advisor – Arts), Wai Piggott (Financial Analyst) and Grant Redman (Manager Commercial and Projects, Parks and Recreation)

Governance Support Officer       Rebecca Murray

1       Public Forum

There was no Public Forum.   

2       Apologies
	Moved (Cr Aaron Hawkins/Cr Andrew Whiley): That the Subcommittee: Accepts the apologies from Leeanne Phillips and Cr Marie Laufiso. Motion carried (GS/2018/019)

3       Confirmation of agenda
	Moved (Cr Aaron Hawkins/Cr Andrew Whiley): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried (GS/2018/020)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Aaron Hawkins/Cr Andrew Whiley):

That the Subcommittee:

a)     Notes the Elected or Independent Members' Interest Register and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2018/021)

Part A Reports

5       Consideration of Applications

SOCIAL WELLBEING

The Senior Community Advisor (Paul Coffey) and the Community Advisor (Nick Orbell) spoke to the Social Wellbeing applications and responded to members questions which included clarifying the criteria of the different grants and if applicants were able to apply for more than one. 

Desiree Williams declared a conflict of interest with The Malcam Trust and left the room while the application was discussed.

Lois Scott declared a conflict of interest and left the room while the Otago Neighbourhood Support Charitable Trust was discussed.

Cr Whiley declared a conflict of interest and left the room while the Volunteering Otago application was discussed.

Amanda Dyer declared a conflict of interest and left the room while the Weave Together application was discussed.

ARA TOI ART AND CULTURE

The Community Advisor – Arts (Cara Paterson) discussed the ring fenced $95k and the process for distributing this is being presented in a short report that is due to Council at the end of July or August.

The Community Advisor – Arts (Cara Paterson) spoke to the Ara Toi Art and Culture applications and responded questions from members.

Cr Hawkins declared a conflict of interest  and left the room while the Fringe Festival application was discussed.

PARKS AND RECREATION

The Manager Commercial and Projects, Parks and Recreation (Grant Redman) spoke to the Parks and Recreation funding applications and responded to members questions.

Moved (Cr Aaron Hawkins/Ms Desiree Williams):

That the Subcommittee:

a) Approves the funding for the rent of the building as follows:

8

Methodist Mission Southern (NEW) – To help with the operating costs required to operate the core functions of the Early Years Hub

$26,000.00

Motion carried (GS/2018/022)

Moved (Cr Aaron Hawkins/Desiree Williams):

That the Subcommittee:

a) Declines the following funding as follows:

Ignite Consultants

Age Concern Otago Inc – Develop an assessment tool to quantify the accessibility of the city for older people

Lotus Enterprise School Ltd

The Cathedral Church of Saint Paul

The Regent Theatre Trust of Otago

SPCA Dunedin Centre

Dunedin Midwinter Celebrations Trust (DMCT) – Council staff to work the organisation

Motion carried (GS/2018/023)

Moved (Desiree Williams/Lois Scott):

That the Subcommittee:

a) Approves the following funding:

11

Age Concern Otago Inc – To help fund with the costs of running the hub and Community Social Work

$14,150.00

Motion carried (GS/2018/024)

Moved (Cr Aaron Hawkins/Member Hannah Molloy):

That the Subcommittee:

a) Approves the following funding:

28	Dunedin Collaborative Theatre Trust – To help with rent and overhead costs and wages	$25,000.00
29	Prospect Park Productions – To help with research and development	$10,000.00

Motion carried (GS/2018/025)

Moved (Cr Aaron Hawkins/Lois Scott):

That the Subcommittee:

a) Approves the following funding:

13

Weave Together, Dunedin Community Accounting – To cover operating costs of the Dunedin Community Accounting (DCA)

$12,000.00

Motion carried (GS/2018/026)

Moved (Cr Christine Garey/Hannah Molloy):

That the Subcommittee:

a) Approves the funding as follows:

App No.	Name	Approved funding
1	The Malcam Trust – To help support Dunedin based services	$11,800.00
3	Dunedin Night Shelter Trust – To help fund the salaries of the night time supervisor	$15,000.00
4	Otago Neighbourhood Support Charitable Trust – To contribute to the Regional Coordinators salary	$14,500.00
5	Citizens Advice Bureau Dunedin – To help pay the Managers wages	$25,000.00
6	Victim Support – To help with the salary of the Service Coordinator	$10,000.00
7	Methodist Mission Southern – To help with the wages of the Independent Information Worker with the condition to work with council staff to promote this service to the community and to report on the outcomes next year	$10,000.00
9	Hills Radio Trust/Otago Access Radio – To help with the wages of the General Manager	$11,000.00
10	Volunteering Otago – To help with general operating costs	$11,500.00
14	Dunedin Multi Ethnic Council – To help with costs of workshops and powhiris	$10,000.00
16	Dunedin Opera Company Inc t/a Opera Otago – Core administration costs	$8,000.00
17	Blue Oyster Arts Trust – Core costs for the Gallery Manager post	$12,300.00
18	City Choir Dunedin – Core administration and production costs for City Choir’s annual programme	$16,450.00
19	Dunedin Civic Orchestra Inc. t/a Dunedin Symphony Orchestra – Core administration, production and artistic costs towards DSO’s annual programme	$100,000.00
20	Mayfair Theatre Charitable Trust – Core costs to employ a Theatre Manager	$35,000.00
21	Connections Education and Development Trust – Support towards salary costs for the programme facilitators at Studio 2	$15,000.00
22	Just Atelier Trust – Support for a part time Coordinator	$6,000.00
24	Dunedin Designed Incorporated (DDI) t/a Guild – Core costs to pay a part time Coordinator, and a part time Curator	$6,000.00
26	The Dunedin Fringe Arts Trust – To help expand activities relating to the Hub and improve the outcomes of the existing programmes	$15,000.00

Cr Whiley left the meeting at 11.30am

30	Landscape Connections Trust (LCT) – To help with the salary of the Project Communications Officer	$10,000.00
31	Coastguard Dunedin Incorporated – To contact an independent feasibility investigation – Phase two	$7,000.00
	Provision of Professional Theatre	$60,000.00

Motion carried (GS/2018/027)

The meeting concluded at 12.15pm

..............................................

CHAIRPERSON