Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

MINUTES

Unconfirmed minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 13 June 2018, commencing at 12.00 pm

PRESENT

Chairperson	Sarah Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Martin Dillon
	Cr Mike Lord	Dean McAlwee
	Maurice Prendergast

IN ATTENDANCE

Bernie Hawke (Library Services Manager), Hjarne Poulsen (Transport Engineering and Road Safety Team Leader), Robert West (Group Manager Parks and Recreation), Gareth Jones (Contracts Manager), Suzanne Watt (Customer and Stakeholder Manager, Downers) and Nick Rodger (Maintenance Contract Manager, NZTA)

Governance Support Officer Pam Jordan

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Chairperson Sarah Nitis/Maurice Prendergast):

That the Board:

Confirms the agenda without addition or alteration, but notes that the NZTA and Downers representatives will be taken when they arrive at the meeting.

Motion carried (MTCB/2018/033)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Mike Lord noted that he was now a member of the District Licensing Committee.

Moved (Chairperson Sarah Nitis/Dean McAlwee):

That the Board:

a) Amends the Elected Members' Interest Register attached as Attachment A of the report; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/034)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 2 May 2018

Moved (Maurice Prendergast/Joy Davis):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 2 May 2018 as a correct record.

Motion carried (MTCB/2018/035)

Part A Reports

7 Mosgiel-Taieri Community Board Action List Report
	A report from Civic provided an update to the Mosgiel-Taieri Community Board on its Action List. Transport The Transport Engineering and Road Safety Team Leader discussed the items on the list with Board members. · The Chairperson requested an update on the Elizabeth Avenue access for the July Board meeting. · It was noted that Dean McAlwee was monitoring the McGlashan Street naming issue. · The Board was pleased to see that the McGlashan Street footpath had been included on the sealing programme and asked for a follow up for the November Board meeting. · The Board considered that work carried out so far at the carpark to Silverstream Valley walking tracks was positive and asked for an update in November. · Revised bus stop road markings in Factory Road near Hagart-Alexander Drive would be done soon. · Work on the footpath at "Nellies" car park would take place in June and an update was requested for the August meeting. · Board members raised issues relating to the St Mary's crossing in Church Street and visibility of light poles at a decommissioned Wickliffe Street crossing. These would be actioned. · The Factory Road reseal from Church Street to Centre Street was on the programme for the next financial year and this was to be added to the Action List with a date to be supplied for the August meeting. · Staff were asked to reconsider the safety concerns of cars parking in the traffic lane between Wingatui Road and Henderson Street and provide definitive recommended action or not. Maurice Prendergast would provide further information to staff if required. · There was discussion on failure of sealing work done in Murray Street and yellow line sufficiency in Inglis Street. · The Chairperson suggested that a dedicated right turning arrow was needed at the Countdown lights. · The Chairperson requested that staff reconsider safety concerns regarding vehicles crossing the centre line in Inglis Street in the approach to Gordon Road.
	Parks and Recreation The Group Manager Parks and Recreation and Contracts Manager discussed items with Board members. · The slide at the Memorial Park playground had been damaged by people riding bikes and scooters. Repairs had been done but it had not been replaced and would break again if used in that way. Discussion took place and it was suggested that perhaps the slide should not be replaced given the abuse, but replaced by a barbecue or something else. Staff were to look at options. · The floor at Mosgiel Stadium was being redone. Phillipa Bain raised a possible safety issue with the umpires' box. · The Library Services Manager advised that staff were working on the replacement of the Mosgiel Library roof and the final design was still to be confirmed. · The CCTV camera issue would be considered in October.
	Moved (Maurice Prendergast/Cr Mike Lord): That the Board: a) Amends the Action List as appropriate. Motion carried (MTCB/2018/036)

8 Highland Park Update
	A report from Parks and Recreation provided an update to the Mosgiel-Taieri Community Board on the proposed location of the fitness equipment to be reinstated in Highland Park, Mosgiel.
	The Group Manager Parks and Recreation updated the Board on the relocation of the equipment and the problems experienced by an adjacent property owner with the previous location. Maurice Prendergast left the meeting at 1.04 pm.
	Moved (Chairperson Sarah Nitis/Martin Dillon): That the Board: a) Notes the Highland Park Update and the proposed location of the fitness equipment to be reinstated in Highland Park. Motion carried (MTCB/2018/037)

9 Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board's area which included:

a) Project Fund

b) Inwards Correspondence.

Moved (Phillipa Bain/Joy Davis):

That the Board:

a) Notes the Governance Support Officer's Report.

Motion carried (MTCB/2018/038)

10 Chairperson's Report
	A report from the Chairperson provided an update on matters of interest since the previous meeting which included: · Recent highlights · Recent meetings attended · Otago Access Radio show · The designation of Mosgiel as a "Motorhome Friendly Town" · Street sweeping in Mosgiel and the suggestion of publicising the schedule and encouraging people not to park in certain areas when street sweeping was about to take place. · The Chairperson also suggested doing an article on when lawn mowing etc would take place.
	Maurice Prendergast returned to the meeting at 1.11 pm.
	Moved (Chairperson Sarah Nitis/Phillipa Bain): That the Board: a) Notes the Chairperson's Report. Motion carried (MTCB/2018/039)

11 Board Updates

Board members provided updates on activities which included:

1 Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board representative to the Committee) advised that nominations for various awards in a number of different categories were opening soon. She said that "Tidy up the Taieri" would be nominated. The Board also suggested the Mosgiel Business Association should be nominated for its beautification efforts. Other suggested nominees were to be forwarded to Phillipa Bain and the Chairperson for consideration and the decision on whether nominations should be made was delegated to them.

2 Mosgiel Coronation Hall

Dean McAlwee (Board representative to the Committee) advised that there was no update available.

3 Mosgiel Business Association

Sarah Nitis (Board representative to the Committee) advised that there had been no recent meeting so there was no update available.

4 Proposed Taieri Aquatic Facilities

Martin Dillon advised that $2.85 million had been raised so far. The designation change was in progress. Decisions from various trusts were awaited and other funding bodies were still to be approached. A meeting would be held in a fortnight to decide on future actions.

5 Festival of the Plain

The Chairperson advised that the new Chair was working with the Committee.

6 Communications and Engagement Activities

A report from Joy Davis was received by the Board.

Moved (Phillipa Bain/Chairperson Sarah Nitis):

That the Board:

a) Notes the report.

b) Nominates the Mosgiel Business Association for the Keep Dunedin Beautiful Awards for its local beautification efforts, including planter boxes and murals.

Motion carried (MTCB/2018/040)

12 Board Projects
	Board members provided a update on Board Projects which included: 1 Grants Update Dean McAlwee updated the Board on the return of project completion forms from grant recipients. 2 Pride in our Place The Chairperson suggested revisiting the programme of events from February in a couple of months. She would request a brief of a waste and recycling review. There was also discussion on a "bags for good" initiative. The question of availability of skips and their potential abuse would also be raised with waste staff. 3 The Taieri Heritage Schools Project Sarah Nitis advised that the project was going well. She had met with school principals the previous month who were looking at ways the initiative could be incorporated into their curriculums. Works would then go on display at the library. The Library Services Manager commented on the "Scattered Seeds" project/database and the Chairperson asked whether it would be possible to have a Mosgiel-Taieri page. The Library Services Manager would also look into the digitisation of the "Taieri Herald" and report back. 4 Memorial Park Revitalisation Sarah Nitis noted that the area had been identified as having potential for incorporating a heritage-related theme. 5 Roundabout at the State Highway 1 Exit Martin Dillon advised that work was currently taking place. 6 Big Blue Wall Mural Sarah Nitis advised that the latest design had not yet been received from the Mosgiel Business Association. There was discussion on whether the Board should offer design input if it had not provided a financial contribution. 7 Safe Pedestrian and Cycle Accessways It was agreed that the Group Manager Transport would be asked to come to the meeting to talk to this in future. 8 Sporting Heritage Project An appended report from Maurice Prendergast outlined ways of determining specific individuals and achievements that might form part of a proposed sporting Wall of Fame. There was discussion on how best to call for public nominations and whether both people and events should be included. A suggestion was made that Google Poll or similar could be used to vote for the nominees. The Chairperson suggested that Maurice Prendergast should work on criteria and discuss the matter with Ron Palenski at the New Zealand Sports Hall of Fame. A Board workshop would be held once this had been done to formalise criteria and plan for receiving and judging nominations. 9 Mosgiel and Taieri Emergency Response Group Activities An appended report from the Chairperson proposed the production of a portable "Command Chart" relevant to the Mosgiel and Taieri Community Emergency Response Group for use during emergency response events. 10 Modern Arts Trail An appended report from Dean McAlwee advised that as part of the Board's proposed modern art trail project, The Outram Charitable Trust had offered to build a piece of modern art/sculpture depicting market gardening in the West Taieri area. This would be the first item in a trail of modern art. Local people were behind the project. It was noted that although this was a Board project, Dean McAlwee was also a member of The Outram Charitable Trust and he withdrew from discussion of the item. The Chairperson informed the Board of the receipt of correspondence from the Otago Vegetable and Potato Growers Association after the agenda had been issued, seeking consultation over the project. This was noted. Suggestions were made for other individuals and groups who could be consulted over the project including the Dunedin Public Art Gallery Director, Community Advisor – Arts, the local Chinese market gardening community and representatives of the Taieri Historical Society and Museum.
	Moved (Chairperson Sarah Nitis/Joy Davis): That the Board: Grants $920.00 excluding GST from its Project Fund for the Mosgiel and Taieri Community-Emergency Response Group portable "Command Chart" resource. Motion carried (MTCB/2018/041)
	Moved (Cr Mike Lord/Martin Dillon): That the Board: Grants $2,500.00 to The Outram Charitable Trust to progress the artwork project in Outram, with the Trust delegated to progress the project on behalf of the Board. Motion carried (MTCB/2018/042)
	Moved (Chairperson Sarah Nitis/Cr Mike Lord): That the Board: a) Notes the updates. b) Amends the Board Projects as appropriate. Motion carried (MTCB/2018/043)

6 State Highway 87/Gordon Road Update

The Maintenance Contract Manager, NZTA (Nick Rodger) and the Customer and Stakeholder Manager, Downer (Suzanne Watt) provided an update on the proposed maintenance work for State Highway 87/Gordon Road.

NZTA had been successful in its funding bid for the project and had about $170,000 available. Boffa Miskell had drawn up some landscaping plans for the intersection. NZTA was seeking feedback from the Board regarding staging. It was proposed to replant at the interchange. Consistent native vegetation from Mosgiel into the city was proposed with plantings similar to what had been done at Caversham. The area in daffodils would be left in the meantime.

There was discussion on types of plants to be used in the landscaping. A suggestion was made for a colour feature (perhaps blue and yellow) in the middle of the roundabout.

The Board was concerned about the safety of the sight line angle at the motorway off ramp for traffic turning into Quarry Road and Nick Rodger was asked to follow up.

Nick Rodger advised that there was still a lot of work to be done on Gordon Road and NZTA was still doing investigation work, so it had not come to the Board yet. The work was programmed for the following year. There was discussion on other issues in Gordon Road.

Nick Rodger reported that the plans would be circulated to the community and he would keep the Board informed.

13 Council Activities

Councillor Mike Lord provided an update on matters of interest to the Board.

Moved (Chairperson Sarah Nitis/Cr Mike Lord):

That the Board:

a) Notes the update.

Motion carried (MTCB/2018/044)

14 Items for consideration by the Chair

The following items were considered:

· Dean McAlwee asked whether the Taieri Airport ownership issue had been resolved.

· It was suggested that the Manager Events and Community Development be asked for an events update.

The meeting concluded at 2.57 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

18 July 2018

Part A Reports

Naming of a new Private Way off Marjorie Lane, Mosgiel

Department: Transport

EXECUTIVE SUMMARY

1 The purpose of this report is to present the options for the naming of a private way off Marjorie Lane, Mosgiel.

2 The road name proposed by the developer is considered to comply with the Dunedin City Council Road Naming Policy and is therefore recommended for support by the Mosgiel-Taieri Community Board.

RECOMMENDATIONS

That the Board:

a) Supports naming the new private way off Marjorie Lane as “Silverview Place”

BACKGROUND

3 Stage 10 of the Silver Springs residential development has been approved at 100 Anderton Crescent, Mosgiel. Stage 10 includes creation of a new private way serving seven residential lots.

4 The development is now at the stage where the developer wishes to name the new private way.

DISCUSSION

5 The developer has proposed “Silverview Place" as their preferred name. The name relates to the adjacent Silverstream.

6 The name “Silverview” is not a duplicate of any existing road name in Dunedin. The name meets the spelling, length, and appropriateness criteria of the Policy.

7 The developer has proposed “Runway Lane " as an alternative name, in relation to the nearby Taieri Aerodrome.

8 The name “Runway” is not a duplicate of any existing road name in Dunedin. The name meets the spelling, length, and appropriateness criteria of the Policy.

9 For completeness, it should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

OPTIONS

Option One – The Board supports the naming of the private way as “Silverview Place” (Recommended Option)

Advantages

· The name is considered to be compliant with the Road Naming Policy.

Disadvantages

· There are no significant disadvantages with this option.

Option Two – The Board supports the naming of the private way as “Runway Lane” (Alternative Option)

Advantages

· The name is considered to be compliant with the Road Naming Policy.

Disadvantages

· There are no significant disadvantages with this option.

NEXT STEPS

10 If the recommended names are supported, staff will request that they be formally approved by the Infrastructure Services and Networks Committee.

Signatories

Author:

Grant Fisher - Transport Planner/Engineer

Authoriser:

Nick Sargent - Transport Strategy Manager

Richard Saunders - Group Manager Transport

Attachments

	Title	Page
a	Subdivision Plan	21

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the LTP.

Financial considerations

There are no financial implications.

Significance

The significance of the decision deemed to be low in terms of Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developer and their agent.

Engagement - internal

There has been engagement with BIS.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

The site is located within the Mosgiel-Taieri Community Board area.

Mosgiel-Taieri Community Board

18 July 2018

Naming of a new Private Way off Bruce Street, Mosgiel

Department: Transport

EXECUTIVE SUMMARY

1 The purpose of this report is to present the options for the naming of a private way off Bruce Street, Mosgiel.

2 The new road name proposed by the developer is considered to comply with the Dunedin City Council Road Naming Policy and is therefore recommended for support by the Mosgiel-Taieri Community Board.

RECOMMENDATIONS

That the Board:

a) Supports naming the new private way off Bruce Street as “Maranatha Mews”.

BACKGROUND

3 A residential subdivision has been approved at 2 Bruce Street, Mosgiel. This subdivision includes a new private way off Bruce Street which will serve five residential lots.

4 The development is at the stage where the developer wishes to name the new private way.

DISCUSSION

5 The developer has proposed “Maranatha Mews" as their preferred name. The name “Maranatha” is the name of the former rest home that occupied the site.

6 No suitable alternative road name has been provided for the private way.

7 The name is not a duplicate of any existing road name in Dunedin. The name meets the spelling, length, and appropriateness criteria of the Policy.

8 For completeness, it should be noted that the Policy places less weight on the appropriateness criteria with respect to private ways.

OPTIONS

Option One – The Board supports naming of the private way as “Maranatha Mews” (Recommended Option)Advantages

· The name is considered to comply with the Road Naming Policy.

Disadvantages

· There are no significant disadvantages with this option.

Option Two – The Board does not support the proposed road name (Alternative)

Advantages

· There are no significant advantages identified with this option.

Disadvantages

· The decision would be inconsistent with the existing Road Naming policy.

NEXT STEPS

9 If the name is supported, staff will recommend that it be formally approved by the Infrastructure Services and Networks Committee.

Signatories

Author:

Grant Fisher - Transport Planner/Engineer

Authoriser:

Nick Sargent - Transport Strategy Manager

Richard Saunders - Group Manager Transport

Attachments

	Title	Page
a	Subdivision Plan	25

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the LTP.

Financial considerations

There are no financial implications.

Significance

The significance of the decision deemed to be low in terms of Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been engagement with BIS.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

The site is located within the Mosgiel-Taieri Community Board area.

Mosgiel-Taieri Community Board

18 July 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:

a) Project Fund

b) Inwards Correspondence

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report.

Project Fund

2 The Board has been allocated $10,000 in the 2018/2019 year. No funds have been allocated at this time.

Inwards Correspondence

3 Letter from DCC Parks and Recreation regarding the Reserves and Beaches Bylaw 2017 (Attachment A).

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Letter from DCC Parks and Recreation	34

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
A	Minutes of Mosgiel-Taieri Community Board meeting held on 13 June 2018	10

	Title	Page
a	Mosgiel-Taieri Community Board Action List	28

	Title	Page
a	Mosgiel-Taieri Community Board Chair's Report	40