Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting
of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers,
The Octagon, Dunedin on Thursday 12 July 2018, commencing at 3.30 pm
PRESENT
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Chairperson
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Scott Weatherall
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Deputy Chairperson
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Leanne Stenhouse
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Members
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Peter Gouverneur
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Christina McBratney
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Keith McFadyen
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Cr Conrad Stedman
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IN ATTENDANCE
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Chris Henderson, Group Manager
Waste and Environmental Solutions; Richard Saunders (Group Manager
Transport); Gareth Jones (Contracts Manager Projects and Asset Management)
and Rachael Eaton (Recreation Planning and Facilities Manager)
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Governance Support Officer Lynne
Adamson
1 Public
Forum
There was no public forum.
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2. APOLOGIES
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An apology was received from Paul Weir.
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Moved (Scott
Weatherall/Leanne Stenhouse):
That the Board:
Accepts the apology from Paul
Weir.
Motion carried (SHCB/2018/033)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Leanne Stenhouse advised that she
had resigned from Greater Green Island.
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Moved (Scott Weatherall/Leanne
Stenhouse):
That the Board:
a) Amends the
Elected Members' Interest Register; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried (SHCB/2018/035)
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5 Confirmation
of Minutes
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5.1 Saddle Hill Community Board meeting - 7 June
2018
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Moved (Scott Weatherall/Christina McBratney):
That the Board:
Confirms
the public part of the minutes of the Saddle Hill Community Board meeting
held on 7 June 2018 as a correct record.
Motion carried (SHCB/2018/036)
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Part A Reports
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6 Saddle
Hill Community Board Action List
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A report from Civic provided an
update on the Saddle Hill Community Board Action Lists.
The Group Manager Transport
(Richard Saunders) provided an update on the transport items which included:
Taieri Mouth Road Potholes
– the road had been added to the reseal programme for the current
financial year. Mr Saunders explained that whilst the road had not met
the threshold for a complete rebuild in the past year, there was more work
that had been undertaken which warranted it being revisited for
rehabilitation. The results should be known within the next few weeks.
Green Island Roundabouts
– were on track for completion by the end of August.
Bridges – Mr Saunders
advised that the Brighton and Green Island bridges had been added to the
current bridge maintenance programme.
Fairfield School Road Safety –
Mr Saunders advised that the Road Safety team was working with Fairfield
School to address their concerns.
Queen Street Footpath –
Mr Saunders advised that he would report on a plan and timeline.
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The Contracts Manager Projects and Asset Management.
(Gareth Jones) and Recreation Planning and Facilities Manager, (Rachael
Eaton) spoke to the Parks and Recreation work which included:
Freedom Camping – Ms Eaton provided an update on the
workshop to review the 2017/18 season which had been held with Councillors
and Community Board Chairs. There was a discussion on the increase in
freedom campers in the area and benefits of marking parking places with white
lines to stop overcrowding issues.
Beaches and Reserves Bylaw – Mr Jones and Ms Eaton
spoke about the bylaw which was due to come into effect and the challenges
enforcement posed. They commented on the use of local ambassadors to
raise awareness to any breaches.
Sportsfields – The Board expressed their concern
with the condition and drainage issues of Miller, Sunnyvale, Walton and
Brighton Parks. Mr Jones commented on the improvements; work required,
cost and budget for improvements to sportsfields. In response to a
request for breakdown in costs and work required that may enable local
support, it was noted that the Board would need to lead the project, speak to
community groups and provide a proposal back to Council for consideration.
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Moved (Keith McFadyen/Christina
McBratney):
That the Board:
a) Amends the
Action Lists as approved.
Motion carried (SHCB/2018/037)
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7 Waste
FUTURE 2023 UPDATE
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The Group Manager, Waste and
Environmental Solutions (Chris Henderson) provided an update on the Waste
Future 2023 project. He explained that the consent for the Green Island
Landfill was due to expire in 2023 and the Smooth Hill site was being
investigated as a possible alternative site.
Mr Henderson advised that a
feasibility study would be undertaken to confirm the actual end time for the
Green Island Landfill and to confirm whether Smooth Hill was an appropriate
new site. He commented that additional information was available on the
Council website http://www.dunedin.govt.nz/your-council/council-projects/waste-futures
which would provide the answers to concerns raised by the community.
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Moved (Scott Weatherall/ Leanne
Stenhouse):
That the Board:
a) Notes the Waste
Future 2023 update.
Motion carried
(SHCB/2018/038)
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7a Governance
Support Officers Report
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A report from Civic
provided an update on the Discretionary Fund noting that as it was the
beginning of the financial year, there was $10,000 remaining in the fund.
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Moved (Scott Weatherall/Cr Conrad
Stedman):
That the Board:
a)
Notes the Governance Support Officers Report.
Motion carried (SHCB/2018/039)
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8 Funding
Applications
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A funding application had been
received from Dunedin Group Riding for the Disabled, they requested $1,587.00
to purchase feed for the horses over winter.
Members were extremely
supportive of the work the Riding for the Disabled did however they felt that
the request did not fit the criteria for funding as it was a budgeted annual
expense rather than a one off project. It was suggested that local
farmers be approached as they may be in a position to donate a bail of hay each.
The application was declined
and it was agreed that should they have a project in the future, the Board
would encourage Riding for the Disabled to apply for funding.
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Moved (Leanne Stenhouse/Keith
McFadyen):
That the Board:
a) Declines
the application for $1,587.00 from the Dunedin Group Riding for the Disabled
as it did not meet the criteria for funding support.
Motion carried (SHCB/2018/040)
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9 Board
Updates and Projects
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Board members provided updates
on activities which included:
Keep Dunedin Beautiful – Peter Gouverneur advised
that Keep Dunedin Beautiful (KDB) was a contender for the best city award in
the Keep NZ Beautiful awards. He commented on murals planned for around
the city and the new coordinator.
OAR Radio – Scott Weatherall provided an update on
the last radio show and sought interest from members to participate in the
next one.
Greater Green Island – Leanne Stenhouse advised that
she had resigned from Greater Green Island. She advised that all
fundraising for the proposed playground had been raised and that GGI was due
to hold a community expo on 4 August 2018.
Youth Ambassador Award – all applicants
Community Meetings – a meeting on traffic safety had
been held at the Brighton School. It was suggested a meeting be held on
Civil Defence/Community Response Planning with the Brighton Fire Brigade followed
by a community meeting.
Long Term Plan – Community Engagement Plan –
it was agreed that a workshop would be held at 2.30 pm before the next
meeting.
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Moved (Scott Weatherall/Christina
McBratney):
That the Board:
a) Notes the
updates
Motion carried (SHCB/2018/041)
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10 Chairperson's
Report
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The Chairperson (Scott
Weatherall) provided an update on the following matters of interest:
Community Evening – it
was agreed that the Board would host a community evening to present
certificates to the Youth Ambassador Award recipients and to provide recognition
to community workers.
Community Police – it
was agreed that Senior Constable Fred Jansen would be invited to the next
meeting.
Community Board drive around –
The next drive around was scheduled for Monday 6 August from 10.00 am until
11.30 am.
Property Landslip – The
Chair commented that in the past, the Board had discussed providing support
for resident who had experienced serious slip issues in the last
flooding. He advised that the owner would appreciate any support
available and suggested that social media be used to source community
support.
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Moved (Scott Weatherall/Leanne
Stenhouse):
That the Board:
a) Notes the report.
Motion carried (SHCB/2018/042)
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11 Council
Activities
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The Ward Councillor
(Councillor Conrad Stedman) provided an update on matters of interest which
included:
·
Freedom Camping
·
Adoption of the ten year plan 2018-28.
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Easter Trading Review
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Moved (Cr Conrad Stedman/Chairperson
Scott Weatherall):
That the Board:
a) Notes the Council
Activities update.
Motion carried (SHCB/2018/043)
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12 Items
for Consideration by the Chair
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It was noted that the
next meeting would be held in the Ocean View Hall.
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The meeting
concluded at 5.05 pm.
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CHAIRPERSON