Notice of Meeting:
I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:
Date: Wednesday 4 July 2018
Time: 5.30 pm
Venue: Otaru Room, Civic Centre, The Octagon, Dunedin
Sue Bidrose
Chief Executive Officer
Waikouaiti Coast Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
Richard Russell |
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Rose Stringer-Wright |
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Senior Officer Nick Dixon, Group Manager Ara Toi
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone:
Rebecca.Murray@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Waikouaiti Coast Community Board 4 July 2018 |
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ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Waikouaiti Coast Community Board meeting - 23 May 2018 10
Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)
6 Waikouaiti Coast Community Board Action List 15
7 Funding Applications 20
8 Governance Support Officer's Report 30
9 Board Updates 36
10 Chairperson's Report 37
11 Council Activities 38
12 Items for Consideration by the Chair 39
Waikouaiti Coast Community Board 4 July 2018 |
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At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
Waikouaiti Coast Community Board 4 July 2018 |
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EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
Declaration of Interest |
7 |
Waikouaiti Coast Community Board 4 July 2018 |
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Waikouaiti Coast Community Board meeting - 23 May 2018
That the Board: Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 23 May 2018 as a correct record.
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Attachments
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Title |
Page |
Minutes of Waikouaiti Coast Community Board meeting held on 23 May 2018 |
10 |
Waikouaiti Coast Community Board
UNCONFIRMED MINUTES
Unconfirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Karitane Hall, Coast Road, Karitane on Wednesday 23 May 2018, commencing at 5.30 pm
PRESENT
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
Richard Russell |
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Rose Stringer-Wright |
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IN ATTENDANCE |
Kristy Rusher (Chief Legal Officer), Andrew Lord (Team Leader, Transport Maintenance) and Terry Taylor (Transport, Contract Supervisor) |
Governance Support Officer Rebecca Murray
1 Public Forum
1.1 Dark Skies Dunedin - Kyra Xavia
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Kyra tendered her apology. Cr O’Malley will provide an update in his Council Activities update. |
1.2 Recreation Area Development - Karitane School
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Jane Schofield from Karitane School addressed the meeting and answered questions from the board about their funding application. Questions raised included number of pupils at Karitane School, ownership of the land and whether the ploughing and seeding of the field will level it. |
1.3 Ecological Study of Blueskin Bay - Blueskin Baywatch
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Sue Hensley (Chair) addressed the meeting and answered questions from the board about their funding application. Questions raised included why the University of Otago wasn’t funding the data collection, access to the aerial photographs, and whether contact had been made with the Dunedin City Council Biodiversity Officer. |
2 Apologies There were no apologies. |
3 Confirmation of agenda |
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Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock): That the Board:
Confirms the agenda without addition or alteration
Motion carried (WC/2018/031) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Mandy Mayhem-Bullock declared an interest in the Blueskin Toy Library and advised that she is now the President.
Rose Stringer-Wright declared an interest in the Waikouaiti Rivercare as a member.
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Moved (Chairperson Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
a) Amends the Elected Members' Interest Register attached as Attachment A; and b) Confirms the proposed management plan for Elected Members' Interests
Motion carried (WC/2018/032) |
5 Confirmation of Minutes
5.1 Waikouaiti Coast Community Board meeting - 18 April 2018 |
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Moved (Richard Russell/Cr Jim O'Malley): That the Board:
Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 18 April 2018 as a correct record.
Motion carried (WC/2018/033) |
Part A Reports
6 Waikouaiti Coast Community Board Action List |
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The report provided an update on the Waikouaiti Coast Community Board Action List. The Transport Maintenance Team Leader, introduced the New Transport Contract Supervisor Terry Taylor to the Community Board. Transport staff in attendance answered questions raised which included Coast Road, Shortcut Road sealing, View Street water table and Edinburgh Street. It was suggested that the Transport team assess the roads with Mark Brown and Mandy Mayhem-Bullock. Other action list items discussed by the Board were: · Blueskin Recreational Access Group and its future. · Waikouaiti Domain/Matanaka Drive - constructing walking tracks, first stage of planting plan submitted, where the plants will be sourced from and issues raised. · Waitati Public Toilets costings and location. · Bus shelters and bus stops, locations of bus stops noting some have safety concerns, and a suggestion to contact an Otago Regional Council Councillor to ensure they are aware of the issues around the bus shelters. · Coastal Erosion/Karitane Spit and concerns with how the sand is distributed into the bay at the moment. · Waikouaiti Transfer Centre, online survey, display in library and onsite planning. · Civil Defence. · Beaches Bylaw and receiving the information is in final stages.
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Moved (Rose Stringer-Wright/Mark Brown): That the Board:
a) Amends the Action List as appropriate.
Motion carried (WC/2018/034) |
7 Funding Applications |
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An application for funding was received from Karitane School, requesting $2000.00 towards developing the school paddock into useable space for the whole community, add a running track, rugby field, walking track, BMX track, BBQ tables and Art space for everyone to use.
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Moved (Chairperson Alasdair Morrison/Mandy Mayhem-Bullock):
That the Board:
a) Approves a grant of $2,000.00 for the Karitane School with the following conditions:
· Confirmation from the Ministry of Education that approval has been given for the long term use of the paddock · The funding approved go towards the ploughing of the field and one picnic table
Motion carried (WC/2018/035) Richard Russell abstained
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Geraldine Tait withdrew from the meeting and left the meeting during the discussion of the Blueskin Bay Watch funding application.
An application for funding was received from Blueskin Bay Watch, requesting $5000.00 towards literature and database, review of all existing environmental information pertaining to the Blueskin Bay catchment and estuary.
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Moved (Chairperson Alasdair Morrison/Mark Brown):
That the Board:
a) Approves a grant of $3,206.04 for the Blueskin Bay Watch with the following conditions:
· That the funding allocated by the Board be used only for Literature and Database, review of all existing environmental information pertaining to the Blueskin Bay catchment and estuary as advised in your funding application · That you liaise with the Dunedin City Council Biodiversity Officer, Otago Regional Council and Waikouaiti Coast Community Board member Cr Jim O’Malley · That you provide a written progress report every four weeks. Please forward the report to me, Rebecca.murray@dcc.govt.nz · That the findings be made public
Motion carried (WC/2018/036) |
8 Governance Support Officer's Report |
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In a report from the Governance Support Officer, an update was provided on the matters of interest, including: a) Project Fund. |
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Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait): That the Board:
a) Notes the Governance Support Officer’s Report.
Motion carried (WC/2018/037) |
9 Board Updates |
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Board members provided an update on activities including: Keep Dunedin Beautiful (KDB) Mandy Mayhem-Bullock (Board Representative) advised next meeting due next month.
Waikouaiti Recycling Centre Project Geraldine Tait provided a verbal update with the action list.
Waikouaiti Plantation Replanting Project Mark Brown provided a verbal update with the action list.
Application Process Assistance Richard Russell advised no update.
Assist Fund Recipients with Reporting Back Rose Stringer-Wright no update.
BRAG Walking Group Mark Brown provided a verbal update with the action list.
Truby King Recreation Reserve Committee Geraldine Tait and Rose Stringer-Wright advised no update.
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Moved (Chairperson Alasdair Morrison/Rose Stringer-Wright): That the Board:
a) Notes the report.
Motion carried (WC/2018/038) |
10 Chairperson's Report |
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A verbal report was provided from the Chairperson, which included: · Waitati School - road safety signs · OAR FM - first interview has now been done · Freedom Camping - the visit from the Yellow Bus and the debrief for Freedom Camping could happen end of June. · 10 Year Plan
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Moved (Chairperson Alasdair Morrison/Richard Russell): That the Board:
a) Notes the report.
Motion carried (WC/2018/039) |
11 Council Activities |
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Councillor Jim O'Malley provided an update on matters of interest to the Board, which included: · 10 Year Plan deliberations now complete · Planting at Waikouaiti · Dark Skies – presented at 10 Year Plan deliberations, would like the roll out of LED’s to be the yellower colour and explained the lighting options. · The Bridge · Central City Upgrade |
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12 Items for Consideration by the Chair |
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Cr O’Malley spoke about the funding applications and allocations throughout the year. Options were discussed to ensure adequate amounts allocated throughout the year. |
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The meeting concluded at 8.32pm.
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CHAIRPERSON
Waikouaiti Coast Community Board 4 July 2018 |
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Waikouaiti Coast Community Board Action List
Department: Civic
EXECUTIVE SUMMARY
1 This report is to provide an update to the Waikouaiti Coast Community Board on their Action List.
2 The updated Action List is attached.
3 Staff will be in attendance to speak to the action list from Parks and Recreation, 3 Waters and Transport.
That the Board: a) Amends the Action List as appropriate.
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Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
Waikouaiti Coast Community Board Action List |
16 |
Waikouaiti Coast Community Board 4 July 2018 |
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Funding Applications
Department: Civic
EXECUTIVE SUMMARY
1 This report provides a copy of the funding application which has been received for the Waikouaiti Coast Community Board’s consideration. As this is an administrative report only, the Summary of Considerations is not required.
2 Waikouaiti District Museum has requested $2,347.00 funding towards additional shelving for storage of heritage items not on display.
3 Waikouaiti Riding for the Disabled has requested $2,500.00 funding towards feed, minerals and electric fencing for safety for the four horses to ensure their health over the winter and spring.
$10,000.00 remains in the Project Fund of $10,000.00.
That the Board: a) Approves/Declines the funding application for $2,347.00 from the Waikouaiti District Museum. b) Approves/Declines the funding application for $2,500.00 from the Waikouaiti Riding for the Disabled. |
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
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Title |
Page |
Waikouaiti District Museum Funding Application |
21 |
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Waikouaiti Riding for the Disabled Funding Application |
24 |
Waikouaiti Coast Community Board 4 July 2018 |
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board area including:
a) Project Fund.
b) Incoming Correspondence
That the Board: a) Notes the Governance Support Officer’s Report. |
Project Fund
1 The Board has been allocated $10,000 for the 2018/2019 year. No funds have been allocated at this time.
Incoming Correspondence
2 Karitane School Newsletter – Waikouaiti Coast Community Board included in the Thank You page.
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Team Leader Civic |
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Title |
Page |
Karitane School Newsletter |
32 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for tangata whenua |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council's Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no implications for Community Boards except to provide information on activities in or relevant to the Board area. |
Waikouaiti Coast Community Board 4 July 2018 |
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Board Updates
Department: Civic
EXECUTIVE SUMMARY
Board members to provide updates on activities including:
1 Keep Dunedin Beautiful (KDB)
Mandy Mayhem-Bullock (Board Representative) will provide a verbal update.
2 Waikouaiti Recycling Centre Project
Geraldine Tait will provide a verbal update.
3 Waikouaiti Plantation Replanting Project
Mark Brown will provide a verbal update.
4 Application Process Assistance
Richard Russell will provide a verbal update.
5 Assist Fund Recipients with Reporting Back
Rose Stringer-Wright will provide a verbal update
6 BRAG Walking Group
Mark Brown will provide a verbal update.
7 Truby King Recreation Reserve Committee
Geraldine Tait and Rose Stringer-Wright will provide a verbal update.
That the Board: a) Notes the report.
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Waikouaiti Coast Community Board 4 July 2018 |
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
A verbal report will be presented from the Chairperson at the meeting.
That the Board: a) Notes the report
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Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Waikouaiti Coast Community Board 4 July 2018 |
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Councillor Jim O'Malley will provide an update on matters of interest to the Board.