Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Karitane Hall, Coast Road, Karitane on Wednesday 23 May 2018, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

Richard Russell

 

Rose Stringer-Wright

 

 

 

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer), Andrew Lord (Team Leader, Transport Maintenance) and Terry Taylor (Transport, Contract Supervisor)

 

Governance Support Officer       Rebecca Murray

 

 

 

1       Public Forum

1.1    Dark Skies Dunedin - Kyra Xavia

 

Kyra tendered her apology.  Cr O’Malley will provide an update in his Council Activities update.

 

1.2    Recreation Area Development - Karitane School

 

Jane Schofield from Karitane School addressed the meeting and answered questions from the board about their funding application.  Questions raised included number of pupils at Karitane School, ownership of the land and whether the ploughing and seeding of the field will level it.

 

1.3    Ecological Study of Blueskin Bay - Blueskin Baywatch

 

Sue Hensley (Chair) addressed the meeting and answered questions from the board about their funding application.  Questions raised included why the University of Otago wasn’t funding the data collection, access to the aerial photographs, and whether contact had been made with the Dunedin City Council Biodiversity Officer.

  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WC/2018/031)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mandy Mayhem-Bullock declared an interest in the Blueskin Toy Library and advised that she is now the President.

 

Rose Stringer-Wright declared an interest in the Waikouaiti Rivercare as a member.

 

 

Moved (Chairperson Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests

 

Motion carried (WC/2018/032)

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 18 April 2018

 

Moved (Richard Russell/Cr Jim O'Malley):

That the Board:

 

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 18 April 2018 as a correct record.

 

Motion carried (WC/2018/033)

Part A Reports

6       Waikouaiti Coast Community Board Action List

 

The report provided an update on the Waikouaiti Coast Community Board Action List.

The Transport Maintenance Team Leader, introduced the New Transport Contract Supervisor Terry Taylor to the Community Board.  Transport staff in attendance answered questions raised which included Coast Road, Shortcut Road sealing, View Street water table and Edinburgh Street.  It was suggested that the Transport team assess the roads with Mark Brown and Mandy Mayhem-Bullock.

Other action list items discussed by the Board were:

·           Blueskin Recreational Access Group and its future.

·           Waikouaiti Domain/Matanaka Drive - constructing walking tracks, first stage of planting plan submitted, where the plants will be sourced from and issues raised.

·           Waitati Public Toilets costings and location.

·           Bus shelters and bus stops, locations of bus stops noting some have safety concerns, and a suggestion to contact an Otago Regional Council Councillor to ensure they are aware of the issues around the bus shelters.

·           Coastal Erosion/Karitane Spit and concerns with how the sand is distributed into the bay at the moment.

·           Waikouaiti Transfer Centre, online survey, display in library and onsite planning.

·           Civil Defence.

·           Beaches Bylaw and receiving the information is in final stages.

 

 

Moved (Rose Stringer-Wright/Mark Brown):

That the Board:

 

a)     Amends the Action List as appropriate.

 

Motion carried (WC/2018/034)

 

7       Funding Applications

 

An application for funding was received from Karitane School, requesting $2000.00 towards developing the school paddock into useable space for the whole community, add a running track, rugby field, walking track, BMX track, BBQ tables and Art space for everyone to use.

 

 

Moved (Chairperson Alasdair Morrison/Mandy Mayhem-Bullock):

 

That the Board:

 

a)      Approves a grant of $2,000.00 for the Karitane School with the following    conditions:

 

·           Confirmation from the Ministry of Education that approval has been given for the long term use of the paddock

·           The funding approved go towards the ploughing of the field and one picnic table

 

Motion carried (WC/2018/035) Richard Russell abstained

 

 

Geraldine Tait withdrew from the meeting and left the meeting during the discussion of the Blueskin Bay Watch funding application.

 

An application for funding was received from Blueskin Bay Watch, requesting $5000.00 towards literature and database, review of all existing environmental information pertaining to the Blueskin Bay catchment and estuary.

 

 

Moved (Chairperson Alasdair Morrison/Mark Brown):

 

That the Board:

 

a)     Approves a grant of $3,206.04 for the Blueskin Bay Watch with the following conditions:

 

·           That the funding allocated by the Board be used only for Literature and Database, review of all existing environmental information pertaining to the Blueskin Bay catchment and estuary as advised in your funding application

·           That you liaise with the Dunedin City Council Biodiversity Officer, Otago Regional Council and Waikouaiti Coast Community Board member Cr Jim O’Malley

·           That you provide a written progress report every four weeks.  Please forward the report to me, Rebecca.murray@dcc.govt.nz

·           That the findings be made public

 

Motion carried (WC/2018/036)

 

8       Governance Support Officer's Report

 

In a report from the Governance Support Officer, an update was provided on the matters of interest, including:

a)     Project Fund.

 

Moved (Chairperson Alasdair Morrison/Deputy Chairperson Geraldine Tait):

That the Board:

 

 

a)     Notes the Governance Support Officer’s Report.

 

Motion carried (WC/2018/037)

 

9       Board Updates

 

Board members provided an update on activities including:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock (Board Representative) advised next meeting due next month.

 

Waikouaiti Recycling Centre Project

Geraldine Tait provided a verbal update with the action list.

 

Waikouaiti Plantation Replanting Project

Mark Brown provided a verbal update with the action list.

 

Application Process Assistance

Richard Russell advised no update.

 

Assist Fund Recipients with Reporting Back

Rose Stringer-Wright no update.

 

BRAG Walking Group

Mark Brown provided a verbal update with the action list.

 

Truby King Recreation Reserve Committee

Geraldine Tait and Rose Stringer-Wright advised no update.

 

 

Moved (Chairperson Alasdair Morrison/Rose Stringer-Wright):

That the Board:

 

 

a)     Notes the report.

 

Motion carried (WC/2018/038)

 

10     Chairperson's Report

 

A verbal report was provided from the Chairperson, which included:

·           Waitati School - road safety signs

·           OAR FM - first interview has now been done

·           Freedom Camping - the visit from the Yellow Bus and the debrief for Freedom Camping could happen end of June.

·           10 Year Plan

 

 

Moved (Chairperson Alasdair Morrison/Richard Russell):

That the Board:

 

 

a)     Notes the report.

 

 Motion carried (WC/2018/039)

 

11     Council Activities

 

Councillor Jim O'Malley provided an update on matters of interest to the Board, which included:

·           10 Year Plan deliberations now complete

·           Planting at Waikouaiti

·           Dark Skies – presented at 10 Year Plan deliberations, would like the roll out of LED’s to be the yellower colour and explained the lighting options.

·           The Bridge

·           Central City Upgrade

 

 

12     Items for Consideration by the Chair

 

Cr O’Malley spoke about the funding applications and allocations throughout the year.  Options were discussed to ensure adequate amounts allocated throughout the year.

 

 

             

The meeting concluded at 8.32pm.

 

 

 

..............................................

CHAIRPERSON