Unconfirmed

 

Community and Culture Committee

MINUTES

 

Unconfirmed minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 14 August 2018, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Marie Laufiso

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Christine Garey

Cr Mike Lord

 

Cr Damian Newell

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Leanne Mash (Acting General Manager Infrastructure and Networks), Joy Gunn (Manager Events and Community Development), Nicola Pinfold (Group Manager Community and Planning), Sandy Graham (General Manager Strategy and Governance) and Nick Dixon (Group Manager Ara Toi) and Andrea Jones (Communications Team Leader)

 

Governance Support Officer       Wendy Collard

 

 

 

1       Public Forum

1.1    Cosy Homes Trust Funding

 

Alex Gorrie and Rosemary Penwarden from 350 Dunedin commented on the funding sources for the Cosy Homes Charitable Trust which included New Zealand Oil and Gas. 

Mr Gorrie provided a background to 350 Dunedin which was part of a worldwide organisation concerned with climate change.  He requested that Council give consideration to a partnership of a local renewable energy source and Cosy Homes.

 

  

 

2       Apologies

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

Accepts the apologies from Councillors Rachel Elder, Conrad Stedman and Doug Hall

 

Motion carried (COM/2018/056)

 

3       Confirmation of agenda

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

Confirms the agenda with the following alteration:

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (COM/2018/057)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2018/058)

 

5       Confirmation of Minutes

5.1    Grants Subcommittee meeting - 5 July 2017

 

Moved (Chairperson Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

Confirms the minutes of the Grants Subcommittee meeting held on 5 July 2017 as a correct record.

 

 Motion carried (COM/2018/059)

 

5.2    Grants Subcommittee meeting - 8 August 2017

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

Confirms the public part of the minutes of the Grants Subcommittee meeting held on 8 August 2017 as a correct record.

 

 Motion carried (COM/2018/060)

 

5.3    Grants Subcommittee meeting - 20 November 2017

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

Confirms the minutes of the Grants Subcommittee meeting held on 20 November 2017 as a correct record.

 

 Motion carried (COM/2018/061)

 

5.4    Grants Subcommittee meeting - 21 May 2018

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

Confirms the minutes of the Grants Subcommittee meeting held on 21 May 2018 as a correct record.

 

 Motion carried (COM/2018/062)

 

5.5    Grants Subcommittee meeting - 27 June 2018

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

Confirms the public part of the minutes of the Grants Subcommittee meeting held on 27 June 2018 as a correct record.

 

 Motion carried (COM/2018/063)

 

5.6    Grants Subcommittee meeting - 4 July 2018

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

Confirms the minutes of the Grants Subcommittee meeting held on 4 July 2018 as a correct record.

 

 Motion carried (COM/2018/064)

  

Minutes of Committees

6       Toitū Otago Settlers Museum Board - 21 February 2018

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 21 February 2018.

Motion carried (COM/2018/065)

 

7       Toitū Otago Settlers Museum Board - 18 April 2018

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 18 April 2018.

Motion carried (COM/2018/066)

 

8       Toitū Otago Settlers Museum Board - 23 May 2018

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 23 May 2018.

Motion carried (COM/2018/067)

 

9       Toitū Otago Settlers Museum Board - 27 June 2018

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 27 June 2018.

Motion carried (COM/2018/068)

  

Part A Reports

10     Otago Museum Report to Contributing Local Authorities - May to June 2018

 

A report from Otago Museum provided an update on the key activities from May to June 2018.

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights of the period reported and responded to questions from the Committee. 

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Otago Museum Report to Contributing Local Authorities – May to June 2018.

Motion carried (COM/2018/069)

 

11     Cosy Homes Charitable Trust Otago Funding Update

 

Mayor Cull withdrew from the item.

A report from Community and Planning provided an update on the operation and funding of the Cosy Homes Charitable Trust Otago (the Trust) and sought approval to release $25,000 of budgeted funding to the Trust.  Funding would support the Trust's mission of "making every home in Dunedin warm and cosy by 2025".

The report noted that in 2016 Council approved $45,000 for operational costs for the Trust in the 2017/18 year, comprised of $25,000 from annual rates revenue and $20,000 from the Consumer Electricity Fund (CEF).  Funding was approved with the proviso an updated report on the Cosy Homes Trust was received before any further funds were allocated from rates revenue, in addition, annual grants were made by Council to the Trust for insulation costs.

The Group Manager Community and Planning (Nicola Pinfold) and the Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions from the Committee

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

a)     Approves the allocation of $25,000 from rates revenue to the Cosy Homes Charitable Trust Otago for operational costs from the 2018/19 financial year.

 Motion carried (COM/2018/070)

 

12     Consumer Electricity Fund

 

Mayor Cull withdrew from the item

In December 2016 the Council approved contributions of $25,000 (in 2016/17) and $20,000 (in 2017/18) from the Consumer Electricity Fund to the Cosy Homes Charitable Trust Otago for the purposes of supporting home insulation within the city.

A report from Community and Planning sought a decision from Council on an ongoing grant of $20,000 from the Consumer Electricity Fund (CEF) to the Cosy Homes Charitable Trust Otago (the Trust).  The report also sought approval of a rule change to the CEF to allow applicants to access the Fund twice during a five-year period.

The Group Manager Community and Planning (Nicola Pinfold) and the Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions from the Committee

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Committee:

 

a)     Approves an ongoing, annual grant of $20,000 from the Consumer Electricity Fund to the Cosy Homes Charitable Trust Otago to support home insulation within the city.

b)     Approves an amendment to the Consumer Electricity Fund rules, that "Clients may access the Fund twice in a five-year period if the distributing agency determines there are circumstances special enough to warrant an additional payment." 

Motion carried (COM/2018/071)

 

13     Community and Culture Non-Financial Activity Report for the Quarter Ended 30 June 2018

 

A report from Community and Planning updated the Committee on key city, community arts and culture outcomes for the quarter ended 30 June 2018.

 

The Group Manager Community and Planning (Nicola Pinfold), the Group Manager Ara Toi (Nick Dixon) and the Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions from the Committee

 

 

Moved (Cr David Benson-Pope/Cr Jim O'Malley):

That the Committee:

a)     Notes the Community and Culture Non-Financial Activity Report for the Quarter Ended 30 June 2018.

Motion carried (COM/2018/072)

 

14     Items for Consideration by the Chairperson

 

There were no items notified.

 

             

 

Resolution to exclude the public

Moved (Chairperson Aaron Hawkins/Deputy Chairperson Marie Laufiso):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, excludes the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Grants Subcommittee meeting - 8 August 2017 - Public Excluded

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Grants Subcommittee meeting - 27 June 2018 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C3  Professional Theatre Provision - Ring Fenced Funding

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

We are preparing a shared communications plan, when this is signed off by both DCC and CNZ the report options will be public.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (COM/2018/073)

 

 

The meeting moved into non-public at 1.38 pm and concluded at 1.45 pm.

 

 

 

 

   

 

......................................

CHAIRPERSON