Planning and Environment Committee

MINUTES

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, , The Octagon, Dunedin on Tuesday 14 August 2018, commencing at 1.54 pm

PRESENT

Chairperson	Cr David Benson-Pope
Deputy Chairperson	Cr Damian Newell
Members	Mayor Dave Cull	Cr Christine Garey
	Cr Aaron Hawkins	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Andrew Whiley	Cr Kate Wilson

IN ATTENDANCE

Sandy, Graham (General Manager, Strategy and Governance), Simon Pickford (General Manager Community Services), Leanne Mash (Acting General Manager Infrastructure and Networks), Graham McKerracher (Council Communications and Marketing Manager, Nicola Pinfold (Group Manager Community and Planning), Anna Johnson (City Development Manager), Adrian Blair (Group Manager Customer and Regulatory Services), Paul Henderson (Building Solutions Manager), Ros MacGill (Manager Compliance Solutions) and Peter Christos (Urban Designer)

Governance Support Officer       Wendy Collard

1       Public Forum

There was no Public Forum.   

2       Apologies
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Committee: Accepts the apologies from Councillors Rachel Elder, Doug Hall and Conrad Stedman Motion carried (PLA/2018/025)

3       Confirmation of agenda
	Moved (Cr David Benson-Pope/Cr Damian Newell): That the Committee: Confirms the agenda with the following alteration: In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (PLA/2018/026)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Committee:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2018/027)

Part A Reports

5       Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2018
	The report provided an update on activities which included city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement. The Group Manager Community and Planning (Nicola Pinfold) and Group Manager Customer and Regulatory Services (Adrian Blair) spoke to the report and responded to questions from the Committee. City Development staff were thanked for their hard work on the Second Generation Plan and the progress that had been made to date. Dr Bidrose, Ms Graham, Ms Pinfold and staff were congratulated on the successful application for funding from the Government’s Provincial Growth Fund to progress the feasibility work on the Waterfront revitalisation project.
	Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Committee: a)     Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2018. Motion carried (PLA/2018/028)

6       Draft National Planning Standards
	A report from City Development provided a copy of the draft Dunedin City Council (DCC) submission to the Ministry for the Environment’s Draft National Planning Standards Consultation Document.  It noted that the deadline for submissions on the Draft National Planning Standards was Friday 17 August 2018. The report also noted that the Draft National Planning Standard sets a standard structure and some standardised content for District Plans across New Zealand.  It would affect the future content allowed in the District Plan and the timeframe in which a full Plan Review must be undertaken, shortening this from 10 years from the Plan becoming operative (beyond appeals) to seven years from gazettal of the Standard. This has a particular impact for Dunedin as the Council was about to finish its full Plan Review. The City Development Manager (Anna Johnson) spoke to the report and advised that she had viewed other submissions which raised similar concerns as Council.  Dr Johnson then responded to questions from the Committee. Following discussion, it was agreed that the following amendments would be included in the draft National Planning Standards submission: ·      “Q10. Level of electronic accessibility “DCC opposes having hyperlinks between relevant district and regional plan provisions.” It was agreed that the reasons why Council had taken this stanch would also be included. ·      In-depth support mapping being electronic to be traversed; however adding that public infrastructure mapping should be encouraged as a voluntary layer that maps existing and potential capacity to align with infrastructure plans and the NPS-UDC
	Moved (Cr David Benson-Pope/Cr Damian Newell): That the Committee: a)     Approves the proposed submission on the Draft National Planning Standards with agreed amendments Motion carried (PLA/2018/029)

7       Items for Consideration by the Chair
	Councillor Wilson requested that a breakdown of the building consents figures be provided in the Planning and Environment Non-Financial Activity Report to include the number of consents that were for alterations and for new builds.

The meeting concluded at 2.44 pm.

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CHAIRPERSON