Minutes of Council - 28 August 2018

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 28 August 2018, commencing at 1.05 pm

PRESENT

Mayor	Mayor Dave Cull
Deputy Mayor	Cr Chris Staynes
Members	Cr David Benson-Pope	Cr Christine Garey
	Cr Doug Hall	Cr Aaron Hawkins
	Cr Marie Laufiso	Cr Mike Lord
	Cr Damian Newell	Cr Jim O'Malley
	Cr Conrad Stedman	Cr Lee Vandervis
	Cr Andrew Whiley	Cr Kate Wilson

IN ATTENDANCE

Sandy Graham (Acting Chief Executive Officer/General Manager Strategy and Governance), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), Leanne Mash (General Manager Infrastructure and Networks – Acting), Sharon Bodeker (Team Leader Civic), Karilyn Canton (Senior In-House Legal Counsel), Nicola Pinfold (Group Manager Community and Planning), Robert West (Group Manager Parks and Recreation), Junichi Sugishita (Policy Analyst), Owen Graham (Leasing and Land Advisor), Rachael Eaton (Recreation Planning and Facilities Manager), Andrea Jones (Communications Team Leader), Graham McKerracher (Manager, Council Communications and Marketing) and Kimberley Lamond (Personal Assistant)

Governance Support Officer Lynne Adamson

1 Opening

Colin MacLeod (Chair) New Zealand Catholic Bishops’ Committee for Interfaith Relations opened the meeting with a prayer.

2 Public Forum

2.1 Town Belt Initiative

Claudia Babirat, Stephanie Post and Esme Liesbeth-Blaker provided a presentation and addressed the Council on the vision and goals of the students of the Dunedin Town Belt Education Initiative for the Town Belt. They responded to questions from Councillors and advised that the only other two known cities with Victorian Town Belts were Adelaide and Wellington.

2.2 Co-housing Otepoti Limited

Catherine Spencer and Frances Ross addressed the Council on Urban Co-housing Otepoti Limited.

Ms Spencer provided an update on the project and advised that the bank had agreed in principle to grant the loan for the project with the requirement that all units be sold. She commented that all units had been sold and urged Council to continue to provide support with the purchase of units.

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Council:

Extends the Public Forum.

Motion carried (CNL/2018/069)

During discussion Cr Damian Newell entered the meeting at 1.39 pm.

Ms Spencer responded to questions from Councillors.

3 Apologies

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Accepts the apologies from Cr Rachel Elder for absence, Cr Damian Newell for lateness and Cr Christine Garey for early departure.

Motion carried (CNL/2018/070)

4 Confirmation of agenda

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the agenda with the following alterations:

a) In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (CNL/2018/071)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/072)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a) Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2018/073)

6 Confirmation of Minutes

6.1 Ordinary Council meeting - 13 August 2018

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 13 August 2018 as a correct record.

Motion carried (CNL/2018/074)

Minutes of Committees

7 Infrastructure Services and Networks Committee - 13 August 2018

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a) Notes the minutes of the Infrastructure Services and Networks Committee meeting held on 13 August 2018

Motion carried (CNL/2018/075)

8 Economic Development Committee - 10 July 2018

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

a) Notes the minutes of the Economic Development Committee meeting held on 10 July 2018

b) Takes Part C items of the minutes of the Economic Development Committee held on Tuesday, 10 July 2018, in the non-public part of the meeting.

Motion carried (CNL/2018/076)

9 Community and Culture Committee - 14 August 2018

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a) Notes Part A items 1 -13 and public forum of the minutes of the Community and Culture Committee meeting held on 14 August 2018

b) Takes Part C items of the minutes of the Community and Culture Committee held on Tuesday, 14 August 2018, in the non-public part of the meeting.

Motion carried (CNL/2018/077)

10 Planning and Environment Committee - 14 August 2018

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

a) Notes the minutes of the Planning and Environment Committee meeting held on 14 August 2018

Motion carried (CNL/2018/078)

11 Hearings Committee - 22 March 2018

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

a) Notes the minutes of the Hearings Committee meeting held on 22 March 2018

Motion carried (CNL/2018/079)

Minutes of Community Boards

12 Waikouaiti Coast Community Board - 23 May 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a) Notes the minutes of the Waikouaiti Coast Community Board meeting held on 23 May 2018

Motion carried (CNL/2018/080)

13 Strath Taieri Community Board - 24 May 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a) Notes the minutes of the Strath Taieri Community Board meeting held on 24 May 2018.

Motion carried (CNL/2018/081)

14 Otago Peninsula Community Board - 24 May 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a) Notes the minutes of the Otago Peninsula Community Board meeting held on 24 May 2018.

Motion carried (CNL/2018/082)

15 West Harbour Community Board - 6 June 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a) Notes the minutes of the West Harbour Community Board meeting held on 6 June 2018

Motion carried (CNL/2018/083)

16 Saddle Hill Community Board - 7 June 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a) Notes the minutes of the Saddle Hill Community Board meeting held on 7 June 2018

Motion carried (CNL/2018/084)

17 Mosgiel-Taieri Community Board - 13 June 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a) Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 13 June 2018

Motion carried (CNL/2018/085)

Reports

18 Logan Park Artificial Turf Update
	A report from Parks and Recreation provided an update to the Council on the development of the artificial turf facility and associated works at Logan Park.
	The Group Manager Parks and Recreation (Rob West); Planning and Partnership Manager (Rachael Eaton) and General Manager Infrastructure and Networks (Acting) (Leanne Mash) spoke to the report. Ms Mash advised that there was a typo on page 34 under financial considerations and the figure should read $550,000 and not $750,000. Therefore the statement would read “Council’s $1m contribution to the Logan Park Artificial turf facility and the $550,000 required to fund the associated works, including the new lights, is to be funded from 18/19 Parks and Recreation CAPEX budget. They then responded to questions from the Councillors.
	Moved (Cr Jim O'Malley/Cr Andrew Whiley): That the Council: a) Notes the Logan Park Artificial Turf Update. Motion carried (CNL/2018/086)

19 Timeframe for Notification of 2GP decision
Councillor Kate Wilson left the room at 1.56 pm and Councillors Doug Hall and Christine Garey withdrew from this item.
	A report from City Development advised that the 2GP decisions were nearly complete and the plan was now being cross referenced and checked. Staff were aiming for the work to be completed and notified by 16 November 2018.
	The Group Manager Community and Planning (Nicola Pinfold) and City Development Manager (Anna Johnson) spoke to the report and responded to questions.
	Moved (Cr Aaron Hawkins/Cr Chris Staynes): That the Council: a) Approves an extension of the delivery time for the 2GP from 26 September 2018 to 16 November 2018. Motion carried (CNL/2018/087) with Cr Vandervis recording his vote against

Cr Wilson returned to the meeting at 2.11 pm.

20 Remuneration of Elected Members
	A report from Civic advised on the change to Elected Members remuneration as proposed by the Remuneration Authority.

	Moved (Cr Chris Staynes/Cr Kate Wilson): That the Council: a) Notes the new remuneration levels for 2018/19. Motion carried (CNL/2018/088)

21 Proposed Leases of Parts of Parks and Recreation Land to Various Lessees

A report from Parks and Recreation outlined the general parameters and details for granting leases over Council Parks and Recreation land that was Reserve under the Reserves Act 1977.

The report detailed leases for occupation of Parks and Recreation managed land that must be approved by Council because:

· The approval falls outside the staff delegations.

· Council approval is necessary under the delegation from the Minister of Conservation dated 12 June 2013. This delegation is not delegated to Council officers nor to hearing Commissioners.

Moved (Cr Kate Wilson/Cr Andrew Whiley):

That the Council:

a) Approves (acting under the Minister of Conservations delegation) that the Con-Rodders Rod and Custom Club Incorporated & Stateside Streeters Inc. be granted a renewal of lease over part Miller Park Recreation Reserve being 107m² more or less being part Section 162 Block V Lower Kaikorai Survey District and New Zealand Gazette 1982 page 1641, under Section 54(1)(b) of the Reserves Act 1977 for 20 years from 18 August 2014 to 17 August 2034; and

Notes that public consultation was undertaken on 13 January 2018 with one submission received. The Independent Hearing Commissioner did not uphold the objection.

b) Approves (acting under the Minister of Conservations delegation) that the Athletics Taieri Incorporated be granted a lease over part Mosgiel Memorial Park being 428m²more or less being part Lot 1 Deposited Plan 9385, part Computer Freehold Register 289571 under Section 54(1)(b) of the Reserves Act 1977 for 20 years from 1 July 2015 to 30 June 2035; and

Notes that public consultation was undertaken on 13 January 2018 with one submission received. The Independent Hearing Commissioner did not uphold the objection.

c) Approves (acting under the Minister of Conservations delegation) that the Momona Play Group be granted a lease over part of Momona Recreation Reserve, Momona, being 1710 m²more or less situated in the part River Section 41, West Taieri Survey District. Part NZ Gazette 1983 page 3637, under Section 54(1)(b) of the Reserves Act 1977 for seven (7) years from 1 July 2015 to 30 June 2022; and

Notes that public consultation was undertaken on 24 September 2016 with one submission received. The Independent Hearing Commissioner did not uphold the objection.

d) Approves (acting under the Minister of Conservations delegation) that the Eastern Rugby Football Club Incorporated be granted a lease over part Waikouaiti Recreation Reserve, being 342m² more or less being part Lot 3 Deeds Plan 413 Block VI Hawkesbury Survey District under Section 54(1)(b) of the Reserves Act 1977 for 20 years from 1 October 2010 to 30 September 2030; and

Notes that public consultation was undertaken on 13 January 2018 with one submission received. The Independent Hearing Commissioner did not uphold the objection.

e) Approves (acting under the Minister of Conservations delegation) that the Waikouaiti District Pony Club Incorporated be granted a lease over part Waikouaiti Recreation Reserve, being 1.7842 hamore or less situated in the Part Lot 3 Deeds Plan 413 Block VI Hawkesbury Survey District under Section 54(1)(c) of the Reserves Act 1977 for 10 years from 1 July 2018 to 30 June 2028; and

Notes that public consultation was undertaken on 13 January 2018 with one submission received. The Independent Hearing Commissioner did not uphold the objection.

Motion carried (CNL/2018/089)

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 13 August 2018 - Public Excluded	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C2 Economic Development Committee - 10 July 2018 - Public Excluded	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C3 Community and Culture Committee - 14 August 2018 - Public Excluded	S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C4 Dunedin City Council's Letter of Expectation for Dunedin City Holdings Limited and Group	S7(2)(c)(i) The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	The letter is presented in draft form for discussion prior to finalisation, signing and issuing to Dunedin City Holdings Limited..
C5 Golden Block Investments Limited	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C22 Proposed Property Purchase	S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	This report is confidential to protect Council's position in respect of the negotiations for a proposed property purchase..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2018/090)

The meeting moved into non-public at 2.13 pm and resumed in public at 2.18 pm.

The Mayor advised he needed to consider a procedural matter relating to a point of order under item 19.

Councillor Kate Wilson left the room and Councillors Hall, Garey and Hawkins withdrew from the item.

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting for the reasons outlined earlier in the meeting:

Motion carried (CNL/2018/091)

The meeting moved into confidential at 2.23 pm and concluded at 3.51 pm.

..............................................

MAYOR