Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 18 July 2018, commencing at 12.00 pm

PRESENT

Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Cr Mike Lord
	Dean McAlwee	Maurice Prendergast

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer), Chris Henderson (Group Manager, Waste and Environmental Solutions), Rachael Eaton (Recreational Planning and Facilities Manager, Parks and Recreation), Gareth Jones (Contracts Manager, Parks and Recreation) and Hjarne Poulsen (Transport Engineering and Road Safety Team Leader).

Governance Support Officer Wendy Collard

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Joy Davis/Cr Mike Lord):

That the Board:

Accepts the apologies from Martin Dillon and Sarah Nitis.

Motion carried (MTCB/2018/033)

3 Confirmation of agenda

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (MTCB/2018/034)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Maurice Prendergast/Dean McAlwee):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/035)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 13 June 2018

Moved (Maurice Prendergast/Dean McAlwee):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 13 June 2018 as a correct record.

Motion carried (MTCB/2018/036)

Part A Reports

6 Naming of a new Private Way off Marjorie Lane, Mosgiel

A report from Transport provided options for the naming of a private way off Marjorie Lane, Mosgiel.

The report noted that the road name proposed by the developer was considered to comply with the Dunedin City Council Road Naming Policy and was therefore recommended for support by the Mosgiel-Taieri Community Board.

Moved (Cr Mike Lord/Phillipa Bain):

That the Board:

a) Supports naming the new private way off Marjorie Lane as “Silverview Place”

Motion carried (MTCB/2018/037)

7 Naming of a new Private Way off Bruce Street, Mosgiel

A report from Transport provided options for the naming of a private way off Bruce Street, Mosgiel.

Moved (Phillipa Bain/Maurice Prendergast):

That the Board:

a) Supports naming the new private way off Bruce Street as “Maranatha Mews”.

Motion carried (MTCB/2018/038)

8 waste future 2023 update

The Group Manager, Waste and Environmental Solutions (Chris Henderson) provided an update on the Waste Future 2023 project. He explained that the consent for the Green Island Landfill was due to expire in 2023 and the Smooth Hill site was being investigated as a possible alternative site.

Mr Henderson advised that a feasibility study would be undertaken to confirm the actual end time for the Green Island Landfill and to confirm whether Smooth Hill was an appropriate new site. He commented that additional information was available on the Council website http://www.dunedin.govt.nz/your-council/council-projects/waste-futures

9 Mosgiel-Taieri Community Board Action List Report

A report from Civic provided an update to the Mosgiel-Taieri Community Board on its Action List.

Transport

The Transport Engineering and Road Safety Team Leader discussed the items on the Action List.

· Inglis Street. There was discussion on the increased vehicle usage along Inglis Street and it was requested that staff investigate the Board’s safety concerns.

Parks and Recreation

The Recreational Planning and Facilities Manager and Contracts Manager provided an update which included:

· Proposed Mosgiel Aquatics Facility – an update would be presented to the next Mosgiel-Taieri Community Board meeting.

· East Taieri Dog Park. Following discussion on the condition of the dog park the Board requested that staff investigate options for extending the walkway.

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

a) Amends the Action List as appropriate.

Motion carried (MTCB/2018/039)

10 Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board’s area which included:

a) Project Fund

b) Inwards Correspondence

Moved (Cr Mike Lord/Joy Davis):

That the Board:

a) Notes the Governance Support Officer's Report.

Motion carried (MTCB/2018/040)

11 Chairperson's Report

A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

· Recent meetings attended

· Otago Access Radio Show

· Mosgiel – the Motorhome friendly town

· I-Site Information Kiosk situated in the Mosgiel Library

Moved (Dean McAlwee/ Phillipa Bain):

That the Board:

a) Notes the Chairperson's report.

b) Notes that Dean McAlwee will be representing the Board at its August slot on the OAR show.

c) Notes that Phillipa Bain will be representing the Board at its September slot on the OAR show.

d) Notes the location for the installation of the two Motorhome Friendly Town signs.

e) Provides the Chair with suggestions for the Mosgiel-Taieri Community Board Plan.

f) Authorises Maurice Prendergast to formulate a submission to the new “Positive Ageing Strategy for New Zealanders”.

Motion carried (MTCB/2018/041)

12 Board Updates

Board members provided updates on activities which included

1 Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board Representative) advised that the Keep New Zealand Beautiful awards were being held on Monday 30 July 2018 at 4 pm at the Dunedin Public Art Gallery. She commented that the Keep Dunedin Beautiful Clean Up Week was being held 10^th to 16^th September 2018 and advised that she had spoken to Neighbourhood Support who were supportive of this project.

2 Mosgiel Coronation Hall

Dean McAlwee (Board representative to the Committee) advised that there was no update available.

3 Mosgiel Business Association

No report due to the absence of the Board’s representative.

4 Festival of the Plain

No report due to the absence of the Board’s representative.

5 Communications and Engagement Activities

There was a discussion on the Living Street Aotearoa membership.

13 Board Projects
	1 Grants Update It was noted that the next funding round from the Board’s discretionary fund closed on 31 July 2018. It was agreed that an advertisement be placed in the Star. 2 Pride in our Place Phillipa Bain advised that there was no update available. 3 The Taieri Heritage Schools Project No update was provided due to the absence of Sarah Nitis. 4 Memorial Park Revitalisation No update was provided due to the absence of Sarah Nitis. 5 Roundabout at the State Highway 1 Exit No update was provided due to the absence of Martin Dillon. 6 Big Blue Wall Mural No report due to the absence of Sarah Nitis. 7 Safe Pedestrian and Cycle accessways No update was provided. 8 Celebrating Local Excellence on the Taieri Project No update was provided. 9 Mosgiel and Taieri Emergency Response Group Activities Joy Davis advised that a combined public information evening with Neighbourhood Support was being held on 18 July 2018 at 7.00 pm at the Mosgiel Bowling Club. 10 Heritage Trail Dean McAlwee) advised that there was no update available. 11 Beautification It was agreed that this item would be referred to the Board’s next meeting.
	Moved (Phillipa Bain/Joy Davis): That the Board: a) Notes the updates. b) Notes the Mosgiel Business Association has gifted the planter boxes to the Mosgiel Community. d) Amends the Board Projects as appropriate. e) Approves up to $100.00 from the Board’s discretionary fund towards the advertising of the Board’s first funding round. f) Approves up to $395.00 from the Board’s discretionary fund towards the advertising of “Taieri over the Tea Leaves” for the 2018/19 year. Motion carried (MTCB/2018/042)
	Moved (Dean McAlwee/Phillipa Bain): That the Board: c) Refers consideration of the funding of up to $2,000.00 from the Board Initiated Project Fund for the purchase of plants for the planter boxes for the August 2018/19 year to the Board’s meeting being held on 29 August 2018. Motion carried (MTCB/2018/043)

14 Council Activities

Councillor Mike Lord provided an update on matters of interest to the Board which included:

· Tree House.

· Adoption of Dunedin City Council’s 10 year plan.

Moved (Cr Mike Lord/ Maurice Prendergast):

That the Board:

Notes the Council Activities Update

Motion carried (MTCB/2018/044)

15 Items for consideration by the Chair

There were no items for consideration.

The meeting concluded at 1.11 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

29 August 2018

Mosgiel Aquatic Facility Update

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 The purpose of this report is to update the Mosgiel-Taieri Community Board on the Mosgiel Aquatic Facility redevelopment project (the pool), including the associated designation process, following an update to the Infrastructure Services and Networks Committee in August 2018.

RECOMMENDATIONS

That the Board:

a) Notes the Mosgiel Aquatic Facility update.

BACKGROUND

2 As part of the Dunedin City Council 10 -Year Plan 2018-2028 deliberations in May 2018, Council resolved:

That the Council:

a) Notes the community feedback on the Mosgiel Aquatic Facility.

b) Approves $10.8 million for the DCC contribution for the Mosgiel Aquatic Facility.

c) Confirms that the capital expenditure on the Mosgiel Aquatic Facility is subject to the Taieri Community Facilities Trust achieving a fundraising target of a minimum of $3.2 million and final Council approval of the project.

3 The Council’s financial contribution allows for the Council to upgrade the existing Mosgiel Pool facility i.e. 25m x 6 lane pool and toddler pool and to deliver the additional associated project costs, including demolition of the existing building, associated work to Memorial Park and surrounds and costs associated with the removal of the Mosgiel Camping Ground.

4 The Taieri Community Facilities Trust’s (the Trust) financial contribution to the project will provide the additional water spaces, expected by the community, including a 25m x 8 lane pool, a dedicated learn to swim pool, a leisure space and spa, and a hydrotherapy pool.

5 The pool project is currently scheduled to be completed by June 2021.

DISCUSSION

6 Since the May 2018 meeting, the Council continue to work with the Trust to establish the pool’s size, specification and its location in Memorial Park. This includes developing the pool design in the context of the other uses and activities that occur in Memorial Gardens, Memorial Park and Peter Johnstone Park.

7 In addition, and to enable the delivery of the pool project, the Council is proposing to designate Memorial Park, Memorial Gardens and Peter Johnstone Park within the Dunedin City District Plan (District Plan) for recreational and community purposes.

8 Attachment A illustrates the extent of the proposed designation, together with existing designations in the area.

Designation process

9 It is intended that the designation will establish the planning framework for the site. The designation will enable Council to progress any developments or upgrades within the site, including the pool, without seeking further planning approval. This is subject to any development complying with the conditions of the designation.

10 Council staff are currently drafting the conditions of the designation. These conditions will seek to manage any actual or potential effects that could arise on surrounding neighbours and the community and will relate to matters such as:

· traffic and access requirements;

· the management of noise and stormwater;

· flood mitigation;

· retaining and enhancing open space and green space values;

· visual and design quality of new buildings, including the pool, such as building height, floor area, setbacks and lighting.

Community drop-in session

11 As part of the designation process, the Council staff are proposing to undertake consultation with affected stakeholders.

12 A drop-in session is proposed to be held on the site in late August/early September 2018. The drop-in sessions will provide stakeholders, including sports field users and neighbours, with an opportunity to:

· speak to members of the Council team, Mosgiel-Taieri Community Board and the Trust about the designation and how it will assist with the future development of the park and its recreational and community activities, including the pool.

· view the proposed designation, its objectives and associated conditions.

13 Following the drop-in session, Council staff will continue with the designation process, which includes lodging a Notice of Requirement (NOR) with the regulatory team at Council.

14 The NOR will be publicly notified, including on the internet and in the local newspaper. Anybody can make a submission and if one or more submitters wish to be heard in support of their submission, the Council will hold a hearing.

15 The Council will consider all submissions received and will subsequently decide on whether to confirm the designation (with or without changes and conditions) or to withdraw it.

16 It is anticipated that, subject to the outcome of the Hearing, the designation process will be completed by the end of December 2018.

NEXT STEPS

17 In tandem with the designation process, the Council will continue to work with the Trust to establish the pool’s design and exact location in Memorial Park.

18 Engagement with stakeholders and the wider community, including neighbours, will continue as part of the design process, which is scheduled to be completed by end of 2019.

19 Staff will also continue to provide regular updates to the Infrastructure Services and Networks Committee and the Mosgiel-Taieri Community Board as the project continues.

Signatories

Author:

Rachael Eaton - Planning and Partnership Manager

Authoriser:

Robert West - Group Manager Parks and Recreation

Leanne Mash - General Manager Infrastructure and Networks (Acting)

Attachments

	Title	Page
a	Attachment A - Proposed Designation	25

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Māori Impact Statement

Engagement with iwi will occur during design development and implementation.

Sustainability

The development of new community infrastructure in Mosgiel supports social sustainability and sustainability principles will be considered in the developed design and operation of the facility.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There is $10.8m allocated to the Mosgiel Aquatic Facility in the 10-Year Plan.

Financial considerations

The financial considerations are detailed in the report.

Significance

The matter is considered to be of medium significance.

Engagement – external

Community feedback on the Mosgiel Pool was undertaken as part of the 10-Year Plan process and is ongoing. Partnership with the Taieri Community Facilities Trust is ongoing.

Engagement - internal

Relevant staff and managers from Parks and Recreation; Water and Waste, Transport and Community and Planning are involved in the development of the project.

Risks: Legal / Health and Safety etc.

There are no risks associated with this decision.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This project is within the Mosgiel-Taieri Community Board area.

Mosgiel-Taieri Community Board

29 August 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board of activities relevant to the Board's area including:

a) Project Fund

b) 3 Waters Update

c) Remuneration

d) NZTA Update

e) Inwards Correspondence

f) Outwards Correspondence

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer's Report.

b) Considers the two options for the Mosgiel Junction as proposed by NZTA.

c) Considers the draft submission to Ministry of Social Development.

Project Fund

2 $9,505.00 remains in the Project Fund in the 2018/2019 year. The following grants have been made in the current financial year:

Meeting Date	Amount	Recipient
18 July 2018	395.00	Taieri over the Tea Leaves events for 2018/19 financial year
18 July 2018	100.00	Advertising for first round of grants
Total	$495.00

3 Waters Update

3 A letter will be sent to affected residents, in October 2018, with an update on the Carlyle Road and Reid Avenue pumping station upgrade.

Remuneration

4 The Remuneration Authority has set the remuneration of Community Board members for the 2018/19 year with the inclusion of a 1.5% increase. The increase will be paid in the 20 September pay run and will be backdated to 1 July 2018

5 The Mosgiel-Taieri Community Board remuneration are set as follows:

Community Boards	2018/19	% increase	2017/18
*Mosgiel Taieri*
Chairperson	$18,860	1.5%	$18,581
Member	$9,429	1.5%	$9,290

NZTA Update - Mosgiel Junction

6 NZTA has provided the following update on the Mosgiel Junction plantings:

7 At a recent Board meeting, NZTA outlined the plans for new native plantings at the Mosgiel Junction area (the roundabout and off/on ramps from SH1 and onto SH87). At this meeting the Board requested that NZTA investigate the option to plant carpet roses on the roundabout to create a feature and more impressive entrance into Mosgiel.

8 NZTA has gone back to the specification for the Mosgiel-Dunedin planting corridor project and the landscape architect about your request. While they genuinely considered planting the roundabout with carpet roses, they do not believe they are the appropriate plant for the centre of the roundabout for the following reasons:

· The planting palette proposed for the project is native species only to continue the palette used in Caversham and create a consistent native corridor to Dunedin.

· Roses require a more demanding maintenance regime of spraying, pruning and often hand weeding, as roses are highly sensitive to herbicides. This significantly increases the safety risk to those contracted to maintain the roses and causes added traffic disruptions with the need for regular traffic management to be in place.

· The native palette is evergreen, textural and attractive all year round. The plants are spaced to grow to cover the soil offering ongoing weed suppression.

· Roses are deciduous and will lose their leaves in winter and look unattractive for approximately 4 months of the year.

· Roses are not appropriate in a traffic island situation where they are likely to be driven or damaged as part of the over-dimension vehicle route. Plantings must be kept low to provide passage for over-dimension vehicles and visibility for approaching vehicles at the intersection.

Their investigations included consideration of the survivability of plant species in a traffic island situation. Plants in such a location need to be hardy enough to cope with significant road spray and contaminants from motor vehicles. The result of these investigations mean that NZTA has two options available for the centre of the roundabout. They are:

· Concrete, potentially exposed aggregate and or paving, or

· Remaining with the native low plantings as originally proposed.

NZTA is interested in which of these two options that the Board had preference for.

Inwards Correspondence

9 Talk on the Taieri Community Board Grant feedback (Attachment A).

Draft “Positive Ageing Strategy” submission

10 Please find attached the draft submission to the Ministry of Social Development’s (MSD) “Positive Ageing Strategy” for the Board’s consideration. (Attachment B).

11 Please also find a link to the Positive Ageing Strategy on the MSD website http://www.superseniors.msd.govt.nz/about-superseniors/office-for-seniors/positive-ageing-strategy.html .

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Talk on the Taieri Feedback	58
b	draft Positive Ageing Strategy submission	59

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

Mosgiel-Taieri Community Board

29 August 2018

Board Projects

Department: Civic

EXECUTIVE SUMMARY

1 Grants Update

Dean McAlwee will provide an update.

2 Pride in our Place

For discussion.

3 The Taieri Heritage Schools Project

Sarah Nitis is an apology for the meeting.

4 Memorial Park Revitalisation

Sarah Nitis is an apology for the meeting.

5 Roundabout at the State Highway 1 Exit

Martin Dillon will provide an update.

6 Big Blue Wall Mural

Sarah Nitis is an apology for the meeting.

7 Safe Pedestrian and Cycle accessways

Proposed Board Project – for discussion

8 Celebrating Local Excellence on the Taieri Project

Please refer to the attached report (Attachment A)

9 Mosgiel and Taieri Emergency Response Group Activities

A verbal update will be provided.

10 Heritage Trail

A verbal update will be provided.

11 Beautification (Planter Boxes)

Please note that this item was referred to this meeting from the Board’s meeting held on 18 July 2018 (Attachment B)

RECOMMENDATIONS

That the Board:

a) Notes the updates.

b) Endorses the Celebrating Excellence Board Project

c) Confirms a Project Leader as the Chair of the Induction Panel

d) Considers the amount of funding from the Board’s Discretionary Fund towards the Celebrating Excellence Project

e) Authorises the Project Leader to progress the Celebrating Excellence Project as per the proposed timeline.

f) Considers allocating $2000.00 from the Board’s Discretionary Fund towards the purchase of plants for the Mosgiel Planter boxes for the period August 2018 – June 2019.

g) Amends the Board Projects as appropriate.

Signatories

Authoriser:

Attachments

	Title	Page
a	Celebratng excellence	71
b	Beautification	72

	Title	Page
a	Proposed Mosgiel-Taieri Community Board Annual Plan 2018/19 Report	27
b	Mosgiel-Taieri Community Board - Section 7.1 (with track changes)	29
c	Mosgiel-Taieri Community Board - section 7.1	32
d	Mosgiel-Taieri Long Term Plan 2018-2028	35

Chairperson	Sarah Nitis
Deputy Chairperson	Joy Davis
Members	Phillipa Bain	Martin Dillon
	Cr Mike Lord	Dean McAlwee
	Maurice Prendergast

	Title	Page
a	Mosgiel-Taieri Community Elected Members' Register of Interest	7

	Title	Page
A	Minutes of Mosgiel-Taieri Community Board meeting held on 18 July 2018	10

	Title	Page
a	Mosgiel-Taieri Community Board Action List	17

	Title	Page
a	Mosgiel-Taieri Community Board Chair''s report	62