Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 29 August 2018, commencing at 12.00 pm

 

PRESENT

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

Maurice Prendergast

 

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services) and Rachael Eaton (Recreation Planning and Facilities Manager)

 

 

Governance Support Officer       Wendy Collard

 

 

 

1       Public Forum

1.1    Malcolm Bathgate

 

Malcolm Bathgate addressed the meeting regarding his concerns which included parking within the CBD and hospital area, and the benefits of the Dunedin City Council and Otago Regional Council merging.

Mr Bathgate responded to questions from the Board.

  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (MTCB/2018/045)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/046)

 

5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 18 July 2018

 

Moved (Maurice Prendergast/Dean McAlwee):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 18 July 2018 as a correct record.

 

 Motion carried (MTCB/2018/047)

    

Part A Reports

6       Mosgiel-Taieri Community Board Action List Report

 

A report from Civic provided an update to the Mosgiel-Taieri Community Board’s action list.

The Recreation Planning and Facilities Manager (Rachael Eaton) spoke to the Parks and Recreation items.

Parks and Recreation

·         Outram Glen.  It was noted that an update would be provided to the Board’s next meeting to be held on 3 October 2018.

·         East Taieri Dog Park.  Ms Eaton advised that an update would be provided to the October Board meeting.

·         Highland Park Exercise Equipment.  Ms Eaton commented that the exercise equipment was currently being reinstated.

·         Murray Street Park.  Joy Davis advised that she had a meeting with residents who would like a rubbish bin and picnic table installed.

Transport

 

·         Inglis Street.  Following further discussion, it was agreed that staff be requested to revisit this issue in early 2019.

·         Street calming.  It was agreed that staff be requested to investigate traffic calming measures for High, Argyle, Church, Murray and Green Streets.

·         Factory Road.

 

 

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

 

a)     Amends the Action List as appropriate.

Motion carried (MTCB/2018/048)

 

7       Mosgiel Aquatic Facility Update

 

A report from Parks and Recreation provided an update on the Mosgiel Aquatic Facility redevelopment project (the pool), which included the associated designation process, following an update to the Infrastructure Services and Networks Committee in August 2018.

The Recreation Planning and Facilities Manager (Rachael Easton) spoke to the report and responded to questions from the Board

 

Moved (Dean McAlwee/ Joy Davis):

That the Board:

 

a)     Notes the Mosgiel Aquatic Facility update.

Motion carried (MTCB/2018/049)

 

8       Mosgiel-Taieri Community Board - Community Plan

 

A report from the Chairperson provided an updated Section 7.1 – Mosgiel-Taieri Community Plan Annual Plan for the Board’s consideration.

The report also requested the Board confirm the distribution from the Discretionary Fund to the Board Initiated Projects and Community Grants.

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a)     Adopts the Mosgiel-Taieri Community Board Annual Plan 2018/19 being section 7.2 of the Mosgiel-Taieri Community Long Term Plan.

Motion carried (MTCB/2018/050)

 

 

There was a discussion on the Board’s Discretionary Fund and it was agreed that the Board would decide the amount it was allocating to Board projects and grants at its March 2019 meeting.

 

Moved (Chairperson Sarah Nitis/Dean McAlwee):

That the Board:

·         Confirms that the amount from the Board’s Discretionary Fund to be allocated to Community Grants would be decided at the meeting when the applications were being considered.

 Motion carried (MTCB/2018/051)

 

9       Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board’s area which included:

a)     Project Fund

b)     3 Waters Update

c)     Remuneration

d)     New Zealand Transport Agency (NZTA) update. It was agreed that the Board’s preferred option for the centre of the roundabout at the State Highway exit was native low plantings as per NZTA’s original proposal.

e)     Inwards Correspondence

f)     Outwards Correspondence

 

 

Moved (Dean McAlwee/Maurice Prendergast):

That the Board:

a)        Advise New Zealand Transport Agency that the Board’s preferred option for the roundabout was native low plantings as per their original proposal

Motion carried (MTCB/2018/052)

 

 

Moved (Maurice Prendergast/Dean McAlwee):

That the Board:

 

a)        Submit the Positive Ageing Strategy submission to Ministry of Social Development as attached

Motion was put and lost

 

 

Maurice Prendergast advised that the submission he had prepared on behalf of the Board had been submitted prior to receiving endorsement from the Board.

 

Following discussion, it was agreed that the Ministry of Social Development (MSD) be advised that the submission prepared and sent had not been endorsed by the Board and therefore it should be regarded as a personal submission from Maurice Prendergast.

 

 

Moved (Martin Dillon/Sarah Nitis):

That the Board:

a)         Agrees that the Board would not prepare a submission to the Positive Ageing Strategy

Motion carried (MTCB/2018/053)

 

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a)         Notes the Governance Support Officer's Report

Motion carried (MTCB/2018/054)

 

Maurice Prendergast left the meeting at 01:14 pm.

10     Chairperson's Report

 

Maurice Prendergast returned to the meeting at 01:18 pm.

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

·         Garden Seat.  Following discussion, it was agreed that an appropriate location for the garden seat would be in the Under 5s playground in Memorial Park. 

·         Picnic Tables.  There was a discussion on installation of picnic tables and it was agreed that the Blokes Shed would be approached to obtain a quote for the tables and staff be consulted regarding placement.

·         Otago Access Radio

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

a)     Notes the Chairperson's report.

b)     Advise the Blokes Shed that the Board’s preferred location for the installation of the garden seat was the under 5s playground at Memorial Park.

c)     Authorises the Chair to liaise with staff regarding the placement of the garden seat.

d)     Endorses the letter of support to the Otago Neighbourhood Support’s ESP Project.

Motion carried (MTCB/2018/055)

 

11     Board Updates

 

Board members provided updates on the following:

1      Keep Dunedin Beautiful (KDB)

        Phillipa Bain provided an update on Keep New Zealand Clean Up week.

 

2      Mosgiel Coronation Hall

        Dean McAlwee advised that the Committee were considering upgrading the heating in the Hall.

 

3      Mosgiel Business Association

        Sarah Nitis commented that the AGM for the Mosgiel Business Association was being held on 29 August 2018.

 

4      Proposed Taieri Aquatic Facilities

        Martin Dillon provided an update on the fundraising.

 

5      Festival of the Plain

        Party in the Park – It was agreed that the Board would hold a stall.

 

6      Communications and Engagement Activities

       

 

 

Moved (Joy Davis/Sarah Nitis):

That the Board:

 

a)     Notes the report.

b)     Agrees expenditure of $25.00 for a stall at “Party in the Park” 2019 with a stall.

Motion carried (MTCB/2018/056)

 

12     Board Projects

 

 

1      Grants Update

Dean McAlwee advised that a feedback form had been received from Saurian.

 

2      Pride in our Place

         

3      The Taieri Heritage Schools Project

Sarah Nitis advised that she would be attending the certificate presentation at Silverstream School.

 

4      Memorial Park Revitalisation

 

5      Roundabout at the State Highway 1 Exit

        An update had been provided in the Governance Support Officer’s Report.

 

6      Big Blue Wall Mural

 

7      Safe Pedestrian and Cycle accessways

        It was agreed that staff be invited to the next Board meeting being held on
3 October 2018.

 

Maurice Prendergast left the meeting at 1.40 pm.

 

8      Celebrating Local Excellence on the Taieri Project

        There was discussion on the appointment of a Project Leader; a Community engagement plan; and application form including online.

 

 

 

Moved (Martin Dillon/Joy Davis):

 

That the Board:

 

a)     Endorses the Celebrating Excellence Board Project

b)     Appoints Joy Davis as the Chair of the Induction Panel and Project Leader.

Maurice Prendergast returned to the meeting at 01:46 pm during the putting of the resolution.

Motion carried (MTCB/2018/057)

 

 

There was discussion on Community Engagement such as social media and online forms

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

c)     Authorises the Project Leader and the Mosgiel-Taieri Community Board Chair to progress the Celebrating Excellence Project as per the proposed timeline.

Motion carried (MTCB/2018/058)

 

 

9      Mosgiel and Taieri Emergency Response Group Activities

        Sarah Nitis advised that there was a meeting next week which the Board Members were welcome to attend.

 

10    Heritage Trail

        Sarah Nitis provided an update.  Following discussion, it was agreed that Sarah Nitis would meet with appropriate staff to discuss this project, and that staff be invited to attend the next Board meeting.

 

11    Beautification (Planter Boxes)

There was a discussion on the planter boxes and their ongoing future.

 

 

 

Moved (Martin Dillon/Cr Mike Lord):

That the Board:

 

d)     Approves expenditure of $2000.00 from the Board’s Discretionary Fund towards the purchase of plants for the Mosgiel Planter boxes for the period August 2018 – June 2019.

Motion carried (MTCB/2018/059)

 

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

e)     Notes the updates.

f)     Amends the Board Projects as appropriate.

Motion carried (MTCB/2018/060)

 

13     Council Activities

 

Councillor Mike Lord provided an update on matters of interest which included:

·         2GP extension.

·         Council’s commitment to the High Street Co-housing development.

·         Logan Park Artificial Turf

·         LED Street Lighting

 

Moved (Cr Mike Lord/Sarah Nitis):

That the Board:

 

a)     Notes the updates.

 

Motion carried (MTCB/2018/061)

 

14     Items for consideration by the Chair

 

Martin Dillon requested an update on the proposed diatomite mine at Foulden Hills, Middlemarch.

There was a request that staff be requested to attend the next Board meeting to provide an update on Saddle Hill Quarry

 

             

 

 

 

The meeting concluded at 2.28 pm.

 

 

 

..............................................

CHAIRPERSON