Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 29 August 2018, commencing at 12.00 pm
PRESENT
Chairperson |
Sarah Nitis |
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Deputy Chairperson |
Joy Davis |
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Members |
Phillipa Bain |
Martin Dillon |
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Cr Mike Lord |
Dean McAlwee |
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Maurice Prendergast |
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IN ATTENDANCE |
Adrian Blair (Group Manager Customer and Regulatory Services) and Rachael Eaton (Recreation Planning and Facilities Manager)
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Governance Support Officer Wendy Collard
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Malcolm Bathgate addressed the meeting regarding his concerns which included parking within the CBD and hospital area, and the benefits of the Dunedin City Council and Otago Regional Council merging. Mr Bathgate responded to questions from the Board. |
There were no apologies. |
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Moved (Sarah Nitis/Martin Dillon): That the Board:
Confirms the agenda without addition or alteration.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Sarah Nitis/Phillipa Bain): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (MTCB/2018/046) |
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Moved (Maurice Prendergast/Dean McAlwee): That the Board:
Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 18 July 2018 as a correct record.
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A report from the Chairperson provided an updated Section 7.1 – Mosgiel-Taieri Community Plan Annual Plan for the Board’s consideration. The report also requested the Board confirm the distribution from the Discretionary Fund to the Board Initiated Projects and Community Grants. |
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Moved (Sarah Nitis/Joy Davis): That the Board:
a) Adopts the Mosgiel-Taieri Community Board Annual Plan 2018/19 being section 7.2 of the Mosgiel-Taieri Community Long Term Plan. Motion carried (MTCB/2018/050)
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There was a discussion on the Board’s Discretionary Fund and it was agreed that the Board would decide the amount it was allocating to Board projects and grants at its March 2019 meeting. |
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Moved (Chairperson Sarah Nitis/Dean McAlwee): That the Board: · Confirms that the amount from the Board’s Discretionary Fund to be allocated to Community Grants would be decided at the meeting when the applications were being considered. |
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A report from Civic provided an update on activities relevant to the Board’s area which included: a) Project Fund b) 3 Waters Update c) Remuneration d) New Zealand Transport Agency (NZTA) update. It was agreed that the Board’s preferred option for the centre of the roundabout at the State Highway exit was native low plantings as per NZTA’s original proposal. e) Inwards Correspondence f) Outwards Correspondence
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Moved (Dean McAlwee/Maurice Prendergast): That the Board: a) Advise New Zealand Transport Agency that the Board’s preferred option for the roundabout was native low plantings as per their original proposal Motion carried (MTCB/2018/052)
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Moved (Maurice Prendergast/Dean McAlwee): That the Board:
a) Submit the Positive Ageing Strategy submission to Ministry of Social Development as attached Motion was put and lost
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Maurice Prendergast advised that the submission he had prepared on behalf of the Board had been submitted prior to receiving endorsement from the Board.
Following discussion, it was agreed that the Ministry of Social Development (MSD) be advised that the submission prepared and sent had not been endorsed by the Board and therefore it should be regarded as a personal submission from Maurice Prendergast.
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Moved (Martin Dillon/Sarah Nitis): That the Board: a) Agrees that the Board would not prepare a submission to the Positive Ageing Strategy Motion carried (MTCB/2018/053)
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Moved (Sarah Nitis/Joy Davis): That the Board:
a) Notes the Governance Support Officer's Report Motion carried (MTCB/2018/054)
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Maurice Prendergast left the meeting at 01:14 pm.
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1 Grants Update Dean McAlwee advised that a feedback form had been received from Saurian.
2 Pride in our Place
3 The Taieri Heritage Schools Project Sarah Nitis advised that she would be attending the certificate presentation at Silverstream School.
4 Memorial Park Revitalisation
5 Roundabout at the State Highway 1 Exit An update had been provided in the Governance Support Officer’s Report.
6 Big Blue Wall Mural
7 Safe Pedestrian and Cycle accessways It
was agreed that staff be invited to the next Board meeting being held on
Maurice Prendergast left the meeting at 1.40 pm.
8 Celebrating Local Excellence on the Taieri Project There was discussion on the appointment of a Project Leader; a Community engagement plan; and application form including online.
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Moved (Martin Dillon/Joy Davis):
That the Board:
a) Endorses the Celebrating Excellence Board Project b) Appoints Joy Davis as the Chair of the Induction Panel and Project Leader. Maurice Prendergast returned to the meeting at 01:46 pm during the putting of the resolution. Motion carried (MTCB/2018/057)
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There was discussion on Community Engagement such as social media and online forms
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Moved (Sarah Nitis/Phillipa Bain): That the Board: c) Authorises the Project Leader and the Mosgiel-Taieri Community Board Chair to progress the Celebrating Excellence Project as per the proposed timeline. |
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9 Mosgiel and Taieri Emergency Response Group Activities Sarah Nitis advised that there was a meeting next week which the Board Members were welcome to attend.
10 Heritage Trail Sarah Nitis provided an update. Following discussion, it was agreed that Sarah Nitis would meet with appropriate staff to discuss this project, and that staff be invited to attend the next Board meeting.
11 Beautification (Planter Boxes) There was a discussion on the planter boxes and their ongoing future.
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Moved (Martin Dillon/Cr Mike Lord): That the Board:
d) Approves expenditure of $2000.00 from the Board’s Discretionary Fund towards the purchase of plants for the Mosgiel Planter boxes for the period August 2018 – June 2019. Motion carried (MTCB/2018/059)
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Moved (Sarah Nitis/Joy Davis): That the Board:
e) Notes the updates. f) Amends the Board Projects as appropriate. |
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Martin Dillon requested an update on the proposed diatomite mine at Foulden Hills, Middlemarch. There was a request that staff be requested to attend the next Board meeting to provide an update on Saddle Hill Quarry
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The meeting concluded at 2.28 pm.
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CHAIRPERSON