Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Ocean View Hall, Brighton Road, Ocean View, Dunedin on Thursday 30 August 2018, commencing at 3.30 pm





Scott Weatherall


Deputy Chairperson

Leanne Stenhouse




Peter Gouverneur

Christina McBratney


Cr Conrad Stedman

Paul Weir




Adrian Blair (Group Manager Customer and Regulatory Services); Alan Worthington (Resource Consents Manager) and Josh Von Pein (Transport Delivery Manager)


Governance Support Officer       Lynne Adamson



1       Public Forum

1.1    Community Pantries


Andrea Blackley was unable to attend the meeting.


1.3    Saddle Hill Quarry


Colin McIntosh addressed the Board outlining his concerns on the quarrying of Saddle Hill.  He commented his understanding was that the owners were required to apply to Council for existing mining rights and if the quarry hadn’t operated for one year the rights were revoked. 

Mr McIntosh commented that one of the Council’s contractors was a regular user of the Saddle Hill Quarry and as such the rock obtained was used on Council projects.  He requested that the Board ask Council to place a specification in contracts to advise that rock obtained from the Saddle Hill Quarry was not to be used in any Council contracts.

Councillor Stedman entered the meeting at 3.35 pm.

Mr McIntosh also questioned whether Council regularly monitored the health and safety standards at the quarry. 




1.2    Saddle Hill


Colin Weatherall addressed the meeting on matters relating to Saddle Hill.  He advised that 2019 marked the 250th anniversary of the reference to Saddle Hill by Captain Cook.  Mr Weatherall commented on the significance of the discovery with it being the oldest landmark in this part of the world and that he would like the Board and the city to investigate ways to acknowledge the event. 

He advised that central government had put money aside for celebrations which may be available to help support an event in celebration of the anniversary.

Mr Weatherall then spoke of the Saddle Hill Quarry and his concern with the deepening of the quarry within existing use rights.  He tabled a drawing which outlined the removal of the rock and movement issues.  Mr Weatherall commented that by intention and desire to deepen the quarry, it may weaken the hill and he would like Council to ensure this was monitored. 

Mr Weatherall spoke of the strategy on waste future and suggested that one consideration could be that Saddle Hill become the location of hard fill and be rebuilt in this manner.

2       Apologies

There was an apology from Keith McFadyen.


Moved (Scott Weatherall/Paul Weir):

That the Board:

               Accepts the apology from Keith McFadyen.


Motion carried (SHCB/2018/044)


3       Confirmation of agenda



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (SHCB/2018/045)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/046)


5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 12 July 2018


Moved (Scott Weatherall/Peter Gouverneur):

That the Board:


Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 12 July 2018 as a correct record.


 Motion carried (SHCB/2018/047)

Part A Reports

6       Update from NZ Police


Senior Constable Fred Jansen was in attendance to provide an annual update on community policing matters which included:

·             Local crime

·             Green Island Roundabout

·             Methods to contact the Police – Senior Constable Jansen advised that dropping in to the Green Island Police Station was no longer the most effective method to contact the Police and urged people to phone for the fastest response.

·             ANZAC memorial wall

The Chair thanked Senior Constable Jansen for attending the meeting and for all his work in the community.



7       Saddle Hill Quarry Update


The Resource Consents Manager (Alan Worthington) provided an update on the Saddle Hill Quarry.

Mr Worthington thanked the Board and attendees of the public forum, explained the outcome of the court case and addressed the concerns raised and advised that Council continued to monitor the quarry. 

The Chair thanked Mr Worthington for his work and the continual work undertaken by  Council to protect the skyline of Saddle Hill.



8       Saddle Hill Community Board Action List


A report from Civic provided an update on the Saddle Hill Community Board Action Lists.

The Chair provided an update on the drive around undertaken by staff and some community board members.  He commented that the trees on the verge of Main Road, Fairfield by the school entrance obstructed viewing and would be trimmed.


The Transport Delivery Manager (Josh Von Pein) provided an update on transport items of interest.  He commented that a drive around with staff and community board members would be undertaken the following day which was an opportunity to highlight issues of concern.



Moved (Scott Weatherall/Paul Weir):

That the Board:


a)     Amends the Action Lists as appropriate.

Motion carried (SHCB/2018/048)


9       Governance Support Officer's Report


A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board area including:

a)     Community Board Remuneration

b)     Project Fund

c)     Civil Defence Coastal Management Plan – it was agreed that the Board would host a meeting with the community response teams and invite the Emergency Management Officer to enable presentation of the plan.

d)     Expenditure – it was noted that the expenditure for the Otago Access Radio OAR) and Mitre 10 accounts had not been finalised by the end of the financial year and were required to be paid from the 2018-19 discretionary fund.


Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


a)     Approves the payments of $208.68 for the OAR Access Radio account and up to $100.00 for Mitre 10 Mega for the Fairfield Park mural project.

Motion carried (SHCB/2018/049)


10     Board Updates and Projects


Board members provided updates on activities including:

Keep Dunedin Beautiful – There was a discussion on an appropriate project for National Clean Up week (10 – 16 September).  It was agreed that support be provided on Sunday 8 September for the residents in Brighton Road who had suffered damage during the floods earlier in the year.  The Board agreed to provide financial support to cater for the helpers.

·         OAR Radio – Christina McBratney provided an update on the last broadcast.  A volunteer for the next broadcast was sought, the date of which would be circulated.

·         Greater Green Island – members were asked if anybody was interested in being the liaison person on the Greater Green Island Committee.

·         Youth Ambassador Award – It was noted that the Youth Ambassador Award recipient, Rosalind Manowitz had set dates for the concert she would be utilising the funding for and mentioned the Board in all her posts. 

·         Community Meetings – there had been no meetings held.

·         Civil Defence/Community Response Planning

·         Submissions

·         Long Term Plan – Community Engagement Plan - It was agreed that a workshop would be held prior to the next meeting to discuss both the Community Board Plan and the Youth Ambassador Award.

·         Toy Box Project – Brighton Beach – The toy box would be installed at the Brighton Beach entrance, it would be padlocked with signage installed.  Cr Stedman advised that he would provide the sign.

·         Living Streets Aotearoa

·         Community Pantries – There was a discussion on the provision of community pantries in the Board area.  Ms Stenhouse commented that she had spoken to the Duty Planner who had provided guidelines on suitable locations for installation of the pantries.  The Board agreed that they were supportive of the project and Ms Stenhouse and Ms McBratney volunteered to source costing and any other relevant information to provide to the next meeting.



Moved (Scott Weatherall/Peter Gouverneur):

That the Board:


a)         Notes the updates.

b)        Approves the payment of up to $200.00 from the discretionary fund to purchase food for volunteers at the Brighton Road clean-up project.

 Motion carried (SHCB/2018/050)


11     Chairperson's Report


The Chair provided an update on items of interest including:

·             Whale watching along the coastline.

·             Parks and Reserves drive around

·             Westwood pipe repairs – the Chair thanked staff and contractors for efficient work undertaken to repair the pipes and to the residents who were disrupted during the process.

·             Roadside Rubbish.



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


a)     Notes the report.

Motion carried (SHCB/2018/051)


12     Council Activities


The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest which included:

·         Council meeting

·         2GP extension

·         Remuneration



Moved (Cr Conrad Stedman/Chairperson Scott Weatherall):

That the Board:

a)     Notes the update.

Motion carried (SHCB/2018/052)


13     Items for Consideration by the Chair


·         Local Appreciation Event – The Chair will recirculate information relating to this.

·         250 year anniversary of Saddle Hill – to hold a discussion on ideas to celebrate the event in conjunction with the Mosgiel Taieri Community Board.

·         Next meeting – it was agreed that the next meeting would be held on Wednesday 3 October.


Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a)         Approves the change of date for the next meeting and that it would be held on Wednesday 3 October 2018.

Motion carried (SHCB/2018/053)




The meeting concluded at 4.48 pm