Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 23 August 2018

Time: 2.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Cr Mike Lord	Mark O'Neill
	Jacinta Stevenson

Senior Officer Sharon Bodeker, Team Leader Civic

Governance Support Officer Sharon Bodeker

Sharon Bodeker

Team Leader Governance

Telephone: 03 477 4000

Sharon.Bodeker@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 05 July 2018, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Cr Mike Lord	Mr Mark O'Neill

IN ATTENDANCE

Terry Taylor (Contract Supervisor Transport Delivery)

Acting Governance Support Officer Cr Mike Lord

1 Public Forum

There was no Public Forum.

2 Apologies

An apology was received from Jacinta Stevenson..

Moved (Joan Wilson/David Frew):

That the Board:

a) Accepts the apology from Jacinta Stevenson.

Motion carried

3 Confirmation of agenda

Moved (Joan Wilson/David Frew):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (STCB/2018/017)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (David Frew/Norma Emerson):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2018/018)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 24 May 2018

Moved (Joan Wilson/ David Frew):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 24 May 2018 as a correct record.

Motion carried (STCB/2018/019)

Part A Reports

6 Foulden Hills Quarry

Craig Pilcher from Plaman Global provided a PowerPoint presentation and spoke to the Board regarding the Foulden Hills Quarry.

Mr Pilcher advised that Plaman was focused on the development of the only large scale commercially viable Black Diatomaceous Earth (BDE) ore in the world. He commented that the project was located across two sites, the Fouldon Hills Quarry Site located near Middlemarch and the Awarua Processing Facility near Invercargill.

Mr Pilcher commented that Plaman Globas planned to begin mining Diatomaceous earth from the quarry north of Middlemarch. He provided an outline of the proposed timeline and spoke to the benefits and potential negative issues that may occur. He advised that the proposal may provide jobs in the district and that truck movements at twelve minute intervals 24/7 would have an impact on the community.

There was a discussion on the necessity to ensure that the replacement bridge at Sutton was built to a level where it could support fully laden mining trucks which would enable the trucks to bypass the township.

In response to a question from Mr Pilcher on the best method to inform the public about the project, it was agreed that a public meeting be held in early September.

7 New Zealand Transport Agency (NZTA) and Downer Update

Nick Rodger from New Zealand Transport Agency and Suzanne Watt from Downers provided an update of their activities to the Community Board.

Mr Rodger spoke to NZTA concerns regarding people ignoring the road closure signs on SH87. He advised that NZTA had obtained a legal opinion which confirmed that ignoring signs invalidated vehicle insurance but did not necessarily exempt NZTA from responsibility. There was recognition that locals in good four wheel drive vehicles and tractors needed to use the road as part of their daily lives. It was noted that there was a desire to set up a text message system to inform regular users of closures and reopening of the road.

The problem of trees shading SH87 which allowed the build-up of black ice was discussed and it was agreed that the banks that caused the shading coming out of the deep stream needed to be cut back if possible.

Mr Rodger and Ms Watt advised that they would be happy to also attend the public meeting in September as there were a number of issues that overlapped and therefore could be discussed at the same time.

8 Roading Updates

Mark O’Neill discussed roading matters in the Hyde Area which included:

- Soft spots on Hartfield Road and Ngapuna Road

- The lack of maintenance on Four Mile Road; Bald Hill Road; Tiroti Road and Cemetery Road at Hyde.

The Contract Supervisor (Transport Delivery) Terry Taylor explained the problems which have arisen from the flooding which occurred in 2017 and commented that a number of contractors had been working in the area.

The Board advised that there was a need to start the maintenance programme earlier as the Strath Taieri climate was not suitable for winter work.

Moved (Barry Williams/Joan Wilson):

That the Board:

a) Notes the roading updates;

b) Requests that the maintenance programme schedule be changed to begin earlier in the year to avoid the winter months.

Motion carried (STCB/2018/020)

9 Governance Support Officers Report

A report from Civic informed the Strath Taieri Community Board of activities relevant to the Board area which included:

· Project Fund

· Action List

· Correspondence

The Board requested that the Governance Support Officer respond to the correspondence and advise that discussions were being held and that there would be a public meeting held in early September which would cover a number of the issues raised.

Moved (Joan Wilson/ David Frew):

That the Board:

a) Notes the Governance Support Officers Report;

b) Amends the Action List as appropriate

Motion carried (STCB/2018/021)

10 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· Dog Registration Charge

· Otago Central Rail Trail Extension

· Benaiah Dunn, 2^nd Film Festival in USA – the Board acknowledged the recent achievement of Benaiah Dunn gaining second place in the International Youth Silent Film Festival (IYSFF) competition for the short film, The Chase. They requested that the Governance Support Officer send a letter of congratulations to Benaiah. It was suggested that the film be played at the start of the public meeting in September.

· Police Replacement

· Hyde Domain – removal of trees. The Board would like the trees at the Hyde Domain to be removed post winter with funds to remain in the Board area. They acknowledge the significant expense should a contractor be engaged for the one project however it was noted that Mike Hurring Logging could be working in the district post winter and therefore may be able to include the job.

· Sutton Bridge –clarification was sought on the resolution passed at the Infrastructure Services and Networks Committee meeting dated 11 June 2018 in view of the preferred option of the Board.

· Power Net correspondence– a draft letter to Power Net to request support in the reduction of power cuts in the winter months for maintenance issues, noting the limited options residents have to keep warm. It was agreed that the Governance Support Officer be requested to send the letter on behalf of the Board.

Moved (Barry Williams/Joan Wilson):

That the Board:

a) Notes the report.

b) Requests that the Governance Support Officer send a letter of congratulations to Benaiah Dunn for his achievement at the IYSFF and send the tabled letter to Power Net to request the reduction of power cuts in winter months.

c) Requests that staff investigate the felling of the trees at the Hyde Domain to coincide with contractor work in the district and confirm that the funds raised remain in the Board area.

Motion carried (STCB/2018/022)

11 Council Activities
	Cr Lord provided an update on matters of interest which included:
	Adoption of the Ten year plan 2018-28 Rates set for the 2018/19 year Easter Trading Review Waste Futures Project Parking Survey
	Moved (Cr Mike Lord/ Barry Williams): That the Board: a) Notes the report. Motion carried (STCB/2018/023)

12 Notification of Agenda Items for Consideration by The Chair

There were no items notified for consideration by the Chair.

The meeting concluded at 4.40 pm.

..............................................

CHAIRPERSON

Strath Taieri Community Board

23 August 2018

Part A Reports

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Middlemarch Wastewater Network

· Action List

· Correspondence

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report;

b) Amends the Action List as appropriate

Project Fund

1 $10,000 is now available in the project fund, no funds have been spent to date.

Middlemarch Wastewater Network

2 City Care, the Council’s Maintenance Contractor has been instructed to carry out a complete cleaning of the entire wastewater network in Middlemarch. This will involve cleaning the pipes with a high-pressure jetting unit. At this stage City Care will be in Middlemarch this Friday scoping out the work with a start date of the week of the 20 August. Once this work is completed City Care will then film critical wastewater pipelines by way of a CCTV sewer camera.

3 There is a known stormwater infiltration issue into the wastewater system and we are looking to see if there is any obvious reasons. The main criteria are where wastewater pipelines cross through a waterway.

Correspondence

4 Letter from PowerNet dated 23 July 2018 (Attachment A)

Action List

5 An update on outstanding matters is provided in Attachment B.

Signatories

Author:	Sharon Bodeker - Team Leader Civic
Authoriser:	Sandy Graham - General Manager Strategy and Governance

Attachments

	Title	Page
a	Letter from PowerNet	18
b	Action List	20

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
A	Minutes of Strath Taieri Community Board meeting held on 5 July 2018	10