Strath Taieri Community Board



Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 23 August 2018, commencing at 2.00 pm





Barry Williams


Deputy Chairperson

Joan Wilson



Norma Emerson

David Frew


Mr Mark O'Neill

Jacinta Stevenson




Terry Taylor (Contract Supervisor)


Governance Support Officer       Jenny Lapham



1       Public Forum

There was no Public Forum.   


2       Apologies


Moved (Norma Emerson/David Frew):

That the Board:


Accepts the apology from Cr Mike Lord.


Motion carried (STCB/2018/017)


3       Confirmation of agenda



Moved (Joan Wilson/Jacinta Stevenson):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (STCB/2018/018)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Joan Wilson/Norma Emerson):

That the Board:


a)     Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2018/019)


5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 5 July 2018


Moved (Joan Wilson/Mark O'Neill):

That the Board:


Confirms the minutes of the Strath Taieri Community Board meeting held on 5 July 2018 as a correct record.


 Motion carried (STCB/2018/020)

Part A Reports

6       Governance Support Officers Report


In a report the Governance Support Officer provided an update on matters of interest including:

·           Project Fund

·           Middlemarch Wastewater Network

·           Action List

·           Correspondence



In discussing the Middlemarch Wastewater Network maintenance some people had not received the notification that the work was going to be undertaken. 


The Contract Supervisor, Terry Taylor, provided an update on the programme for gravelling the roads. 




Moved (David Frew/Joan Wilson):

That the Board:


a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (STCB/2018/021)


7       Chairperson's Update


The Chairperson advised that:

·      Four Mile Road gravelling was scheduled for September.

·      Provision of area for rubbish bins at Lee Stream – The rubbish bin collection area requires a fence around it to prevent rubbish being blown into the paddocks and school.  The recycling bins are outside the entrance to the hall, but a more appropriate place for the bins needs to be found.

·      Trees at Hyde Domain need to be removed, there are approximately 250 trees.  Any money from the trees should go back into the Hyde domain so the fences can be maintained.

·      Sutton Bridge – A successful drop in session was held with good attendance from the local community. 

·      Weedspraying – this needs to be undertaken prior to October, as there is a lot of wind in October.

·         Walking Track to the River – discussion took place on the suggestion by Cr Wilson to create a walking track.  Members noted that the land owners should be contacted but there was some concern regarding access during lambing.

·         The Museum was wanting to know if the resource consent fees for the building to house the platypus submarine could be waivered.





8       Notification of Agenda Items for Consideration by the Chairperson



There were no items notified.









The meeting concluded at 2.49 pm .