Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Wednesday 04 July 2018, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley	Richard Russell
	Rose Stringer-Wright

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Josh von Pein (Transport Delivery Manager), Racheal Eaton (Manager Recreation Planning and Facilities), Gareth Jones (Manager Contracts, Parks and Recreation) and Chris Garside (Manager Performance and Delivery, Parks and Recreation)

Governance Support Officer Rebecca Murray

1 PUBLIC FORUM
	1.1 Waikouaiti Riding for the Disabled - Rowan Holt Ms Holt spoke about the funding application for the Waikouaiti Riding for the Disabled. She provided a brief history of the organisation, the age range for participants and how many riders and types of membership there are for the Waikouaiti Riding for the Disabled. Ms Holt also responded to members questions which included how many Riding for the Disabled branches are located in the Dunedin area, the criteria to join, how the branch had been funded to date, the cost per ride/visit, and the venue for the riding. 1.2 Waikouaiti District Museum – Shirley McKewen Mrs McKewen spoke about the funding application for the Waikouaiti District Museum and provided an update on its projects. Mrs McKewen responded to members questions which included the functioning of the new building, restoring the original building, the types of funding avenues applied for, and if the building and collection were insured.
	Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley): That the Board: Extends the Public Forum time to allow the speakers to be heard. Motion carried (WC/2018/040)
	1.3 Horse Training on Waikouaiti Beach – Denis O’Connell Mr O’Connell spoke about possible vehicle access to the Waikouaiti Beach for horse training. Mr O’Connell responded to members questions which included how many vehicles would be on the beach at any one time, the speed of vehicles which would be around 18 km an hour (the Bylaw speed limit is 10km), and what would happen if the vehicle access request was denied.

1 Apologies

There were no apologies.

2 Confirmation of agenda

Moved (Chairperson Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (WC/2018/041)

3 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Notes the Elected Members' Interest Register;

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2018/042)

4 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 23 May 2018

Moved (Richard Russell/Mark Brown):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 23 May 2018 as a correct record.

Motion carried (WC/2018/043)

Part A Reports

6 Waikouaiti Coast Community Board Action List
	The report provided an update on the Waikouaiti Coast Community Board Action List.
	The new Performance and Delivery Manager for Parks and Recreation Chris Garside introduced himself to the board. Other action list items discussed by the DCC Staff and the Board were: · Vehicle access to the beach with regards to Coastal Management Plan impacts, the type of access road required, that a clear proposal be submitted by the applicant. · Shortcut Road with regards to the condition in the resource consent on sealing part of the road. · Beaches and Reserves signage, how best to inform the public of new signage, where other potential signage should be placed, enforcement. · The review of the Reserves Management Plan · Bus Shelters, a letter to be sent to the Otago Regional Council regarding missing bus shelters and bus shelter parts · Transfer Centre · Waitati School, new road safety signage has been put in · Michies Crossing – Water Tanks, update to be provided in the next action list · Karitane Spit
	Moved (Cr Jim O'Malley/Rose Stringer-Wright): That the Board: a) Amends the Action List as appropriate. Motion carried (WC/2018/044)

7 Funding Applications
	An application for funding was received from the Waikouaiti District Museum, requesting $2,347.00 towards additional shelving for storage of heritage items not on display.
	Moved (Richard Russell/Mandy Mayhem-Bullock): That the Board: a) Lays the funding application on the table for $2,347.00 from the Waikouaiti District Museum. Motion carried (WC/2018/045) with Geraldine Tait voting against
	An application for funding was received from the Waikouaiti Riding for the Disabled requesting $2,500.00 towards feed, minerals and electric fencing for safety for the four horses to ensure their health over the winter and spring.
	Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock): That the Board: a) Approves the funding application for $2,000.00 from the Waikouaiti Riding for the Disabled with the following condition: To provide the Board with a report on the organisations progress in July/August 2019. Motion carried (WC/2018/046)

8 Governance Support Officer's Report

In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a) Project Fund.

b) Incoming Correspondence

Moved (Chairperson Alasdair Morrison/Richard Russell):

That the Board:

a) Notes the Governance Support Officer’s Report.

Motion carried (WC/2018/047)

9 Board Updates

Board members provided an update on activities including:

Keep Dunedin Beautiful

Mandy Mayhem-Bullock (Board Representative) provided a verbal update which included the awards coming up for Keep Dunedin Beautiful and Keep New Zealand Beautiful. The board agreed with the list of candidates who could/would be nominated in the area.

Waikouaiti Recycling Centre Project

Geraldine Tait provided a verbal update in action list.

Waikouaiti Plantation Replanting Project

Mark Brown provided a verbal update which included if the Enviroschools programme could be involved with plantings. Ms Mayhem-Bullock to research for Mr Brown.

Assist Fund Recipients with Reporting Back

Rose Stringer-Wright provided a verbal update which included the Blueskin Bay A&P Show.

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Notes the report.

Motion carried (WC/2018/048)

10 Chairperson's Report

A verbal report was provided from the Chairperson, which included:

· Freedom camping workshop

· Beaches and Bylaws Review

· Waitati Toilet

· Bus Shelters

· Waitati School Road Safety

· Coastal Community Restoration Workshop

Moved (Chairperson Alasdair Morrison/Richard Russell):

That the Board:

a) Notes the report.

Motion carried (WC/2018/049)

11 Council Activities

Councillor Jim O'Malley provided an update on matters of interest to the Board, which include:

· Waikouaiti Landfill

· Freedom Camping

Moved (Cr Jim O'Malley/Chairperson Alasdair Morrison):

That the Board:

a) Notes the Council activities update.

Motion carried (WC/2018/050)

12 Items for Consideration by the Chair

Paul Allen – Civil Defence

Alex Whitaker to come to the next meeting public forum.

Mark Brown apology for next meeting.

The meeting concluded at 8.30pm

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

22 August 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board area including:

a) Project Fund.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Project Fund

1 $8,000.00 remains in the Project Fund taking into account expenditure on grants. The expenditure made so far this financial year is as follows:

Meeting Date	Amount	Recipient/Purpose
04 July 2018	$2,000.00	Waikouaiti Riding for the Disabled – Feed, minerals and electric fencing.
Total	$8,000.00

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
A	Minutes of Waikouaiti Coast Community Board meeting held on 4 July 2018	10

	Title	Page
a	Waikouaiti Coast Community Board Action List	16

	Title	Page
a	Waikouaiti District Museum Supporting Documentation for Funding Application	21
b	Waikouaiti District Museum Funding Application	22