Waikouaiti Coast Community Board



Unconfirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 22 August 2018, commencing at 5.30 pm





Alasdair Morrison


Deputy Chairperson

Geraldine Tait



Mandy Mayhem-Bullock

Cr Jim O'Malley


Richard Russell

Rose Stringer-Wright




Richard Saunders (Group Manager, Transport), Rachael Eaton (Manager, Recreation and Planning Facilities) and Stephen Hogg (Assistant Planner, Parks and Recreation)


Governance Support Officer       Rebecca Murray




1       Public Forum

There was no Public Forum.   


2       Apologies


Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:


Accepts the apology from Mark Brown.


Motion carried (WC/2018/051)


3       Confirmation of agenda



Moved (Chairperson Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:


Confirms the agenda without addition or alteration.


Motion carried (WC/2018/052)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:


a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.


Motion carried (WC/2018/053)


5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 4 July 2018


Moved (Richard Russell/Mandy Mayhem-Bullock):

That the Board:


Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 4 July 2018 as a correct record.


Motion carried (WC/2018/054)

Part A Reports

6       Waikouaiti Coast Community Board Action List


The report provided an update to the Waikouaiti Coast Community Board Action List, which included:

·         Coastal Erosion/Karitane Spit -  Funding has been approved for the design work. Construction costs will come from existing budgets. DCC Coastal Specialist hopes for the job to be complete before the end of the year.

·         Waitati Public Toilets - progress update

·         Waikouaiti Transfer Centre - the aspirations of the community

·         Emergency Response meeting - Richard Russell attended the invitation only meeting

·         Horse training access to the beach – Board members formally endorsed the application from Waikouaiti Trotting Club as being a good idea, based on the road safety aspects described in the letter.

·         Truby King Recreation Reserve Committee - the Reserve Management Plan has been reviewed and a meeting with the Committee will follow

·         Freedom Camping - advised there is additional funding from Central Government


·         Shortcut Road - Board members consider the proposed sealing of a small section of Blueskin Road to be potentially dangerous. Richard Saunders will look into aspects of this relating to an existing Resource Consent condition.


Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley):

That the Board:


a)         Amends the Action List as appropriate.

b)      Endorse  the proposal of the horse trainers.


Motion carried (WC/2018/055)


7       Funding Application - Waikouaiti District Museum Society Inc.


An application for funding which lay on the table was uplifted and discussed from the Waikouaiti District Museum requesting $2,347.00 towards additional shelving for storage of heritage items not on display.


Moved (Rose Stringer-Wright/Cr Jim O'Malley):

That the Board:


a)     Uplifts the funding application from the Waikouaiti District Museum from the table.

b)     Approves the funding application for $1,500.00 from the Waikouaiti District Museum.

Motion carried (WC/2018/056)


8       Governance Support Officer's Report


In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a)     Project Fund.


Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:


a)         Notes the Governance Support Officer’s Report.

Motion carried (WC/2018/057)


9       Board Updates


Board members provided updates on activities including:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised the results of the recent Keep Dunedin Beautiful awards and was very happy with the outcome for local nominees.  She advised that Dunedin City is a finalist for the most beautiful city.  The clean-up week is set for 10-16 September.





Assist Fund Recipients with Reporting Back

Rose Stringer-Wright advised she had contacted Karitane School and advised that there are no issues with the use of the paddock.



Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:


a)         Notes the report.

Motion carried (WC/2018/058)



10     Chairperson's Report


A verbal report was provided from the Chairperson at the, which included:


On Thursday 23 August, a mass planting project will be commencing for Matariki tu Rakau, an MPI initiative to plant 300,000 trees throughout New Zealand to commemorate all those who have served in the New Zealand Defence Force over the last 100 years. Our allocation is 1,000 plants. Waikouaiti school pupils will be assisting with the planting.


Police Update, Alasdair received a letter from Inspector Jason Guthrie, it advised that he is taking a 12 month secondment to the Police Head Office.  In Inspector Jason Guthrie’s absence Inspector Marty Gray will in his place.


A Safe Road Alliance email has been received regarding the bus stop outside Hawksbury Village, the actual bus stop site is dangerous. It advised that they are still considering the safety of this bus stop, but will be considered within a wider business case.  Richard Saunders to talk with the NZTA team in Dunedin regarding this.


Road issues, there is a slump on Coast Road, Richard Saunders advised that a design is being completed by Downer which is due in one week, this will consist of a  package of nine slips.  Reservoir Road surface and ditch issues continuous.  Richard Saunders will follow up with staff. 



Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:


a)         Notes the report.

Motion carried (WC/2018/059)


11     Council Activities


Councillor Jim O'Malley provided an update on matters of interest to the Board.


12     Items for Consideration by the Chair


Skip days, when and where are these? it was advised that they are at Warrington Domain and occur three times a year, around Waitangi weekend, Queens Birthday weekend and Labour weekend.






LED roll out information sought, Richard Saunders advised that where there are lights currently they will be upgraded.  Trial area to be determined.  Roll out starts middle of next year.  We will be advised of any updates as and when they become available. 




The meeting concluded at 7.30pm.