West Harbour Community Board



Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 29 August 2018, commencing at 5.30 pm.





Steve Walker


Deputy Chairperson

Trevor Johnson



Francisca Griffin

Cr Aaron Hawkins


Ryan Jones

Ange McErlane


Jan Tucker





Graham McKerracher (Communications and Marketing Manager), Josh Von Pein (Transport Delivery Manager) and Gareth Jones (Parks and Cemetery Manager)


Governance Support Officer       Jenny Lapham




1       Public Forum

1.1    Public Forum - Fiona Matapo – Port Chalmers Golf Club


The Chairperson advised that he had a conflict on this item and withdrew.

Ms Fiona Matapo spoke to the application for funding from the Port Chalmers Golf Club.  She advised that the club was wanting to purchase a new chest freezer for the community kitchen.  She advised that they wanted to provide a quality facility for groups to use.



1.2    Public Forum - Pennie Hunt – Punakaiki Productions


Pennie Hunt spoke to her funding application for Punakaiki Productions and advised that she was seeking funding for post-production work on a short film Milk.  She advised that Milk was filmed at Whareakeake (Murdering Beach) in April 2018. 

She advised that the film was a community effort with 50% of the crew coming from the local area and 70% of the budget was spent in the local area.




1.3    Public Forum -Michelle Hobbs and Residents of Reservoir Road


Michelle Hobbs spoke on behalf of the residents of Reservoir Road, expressing concern about the proposal to develop a dog park at the top of Reservoir Road.  They were concerned about the process and consultation, as they had no knowledge of the proposal to develop a dog park in their area.  They would like a formal consultation to be undertaken by those in the affected area.


2       Apologies

There were no apologies.


3       Confirmation of agenda



Moved (Steve Walker/Trevor Johnson):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (WHCB/2018/046)


4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Steve Walker/Trevor Johnson):

That the Board:


a)     Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2018/047)


5       Confirmation of Minutes

5.1    West Harbour Community Board meeting - 11 July 2018


Moved (Steve Walker/Ryan Jones):

That the Board:


Confirms the public part of the minutes of the West Harbour Community Board meeting held on 11 July 2018 as a correct record.


 Motion carried (WHCB/2018/048)

Part A Reports

6       Funding Applications


The Chairperson withdrew from the room for the discussion on the application from the Port Chalmers Golf Club.

Consideration was given to the applications for funding from:

·    Ravensbourne School who applied for $10,000 towards the creation of a flexible learning space and refurbishment of dated classroom interior.

·    Port Chalmers Golf Club who applied for $300.00 towards the purchase of a new chest freezer for the community kitchen. 

·    Punakaiki Productions who applied for $1,500.00 towards post production funding for a short film.




A discussion took place on the various applications.  In regards to the application from the Ravensbourne School members felt that the project should be funded by the Ministry of Education.  However, the School was welcome to put in a funding application for another project, which was more of a community project.


It was noted that Punakaiki Productions was a local initiative which supported local business as well as endorsing a local attraction.




Moved (Aaron Hawkins/Steve Walker):

That the Board:


a) Declines the funding application for $10,000.00 for the Ravensbourne School.

Motion carried (WHCB/2018/049) with Trevor Johnson voting against.



Moved (Aaron Hawkins/Francisca Griffin):

That the Board:

b)     Approves the funding application for $300.00 for the Port Chalmers Golf Club.

Motion carried (WHCB/2018/050) with Trevor Johnson voting against.





Moved (Aaron Hawkins/Ange McErlane):

That the Board:


c)     Approves the funding application for $1,500.00 for Punakaiki Productions.


. Motion carried (WHCB/2018/051)




7       Roading Matters


a)     Sawyers Bay Roundabout

Trevor Johnson advised that there were some concerns with the proposed round-about at Sawyers Bay, and felt that the Board should have been kept informed regarding the process. 

b)     State Highway 88

Trevor Johnson raised the issue of the condition of State Highway 88 by Ravensbourne.  He advised that Transit had indicated they would carry out work to raise the service covers.  They had done some but had not completed the work.

It was agreed this matter would be added to the action list.




8       Ravensbourne Boating Club


Trevor Johnson raised the issue of the Ravensbourne Boating Club and the lack of action by the Otago Regional Council.  It was suggested that the Board write to the Otago Region Council expressing frustration at lack of movement and accountability by the Otago Regional Council staff.


Moved (Deputy Chairperson Trevor Johnson/Cr Aaron Hawkins):

That the Board:

a)   Write to the all the Otago Regional Councillors expressing frustration at lack of progress to resolve the issues at the Ravensbourne Boat Club. 

Motion carried (WHCB/2018/052)


9       Consultation on Future of Sims Building Update




Members advised that a meeting had been held with the community.  There were a number of ideas put forward.





10     Governance Support Officers Report


In a report the Governance Support Officer provided an update on the activities relevant to the Board area including:

·           Project Fund

·           Roading/Footpath Maintenance – Ravensbourne

·           Action List



Discussion took place on the report, with members commenting on the Action List and making a number of amendments.


The Parks and Cemetery Manager (Gareth Jones) advised that they had been working the redevelopment of the public toilet and provided some paint colours for consideration.



Moved (Aaron Hawkins/Steve Walker):

That the Board:


a)        Notes the Governance Support Officers Report;

b)        Requests that the colour of the public toilets be complimentary to the adjunct Pioneer Hall;

b)     Amends the Action List as appropriate.

Motion carried (WHCB/2018/053)


11     Proposed Information Brochure Update





A discussion took place on the proposal by Jan Tucker and Ange McErlane to develop a brochure providing details of the Board Members and other relevant information.  It was noted that it was a year out the next election and it may be more appropriate to do something then.



Moved (Trevor Johnson/Aaron Hawkins):

That the Board:

a)    Defer the matter until after the 2019 election.

Motion carried (WHCB/2018/054)


12     Board Representation and Areas of Responsibility


a)     Port Environment Liaison Committee


The next meeting would be held on 4 September 2018.


b)     Ravensdown Community Liaison Group


There were no issues at this time.


c)     Keep Dunedin Beautiful


The Keep Dunedin Beautiful Awards had been one of the most successful to date.


d)     Communications/Facebook


The Instagram site was going well.  There had been some feedback on the Sims consultation and this had been redirected to the correct process.


e)     Funding Applications Report Back


        There was nothing to report at this time.


f)     West Harbour Beautification Trust


There was nothing to report at this time.


g)     Policing Issues


There was nothing to report at this time.


h)     Vision Port Chalmers


        The next meeting is 11 September 2018.


i)      Access Radio


        The next session is in September and Ryan Jones will attend.


j)     CBEC/LGNZ Conference update

        The next conference is being held in New Plymouth in April 2019.

h)     Community Awards

        It was agreed that the Community Awards would be continued and in a similar         format as the inaugural awards.




13     Chairperson's Report


The Chairperson advised that it had been approved to put a Story Board sign on Dion’s Place.  He will discuss the content with Noelene Dion and also seek a quote for the price of the Story Board.




14     Council Activities


Cr Hawkins provided an update on matters of interest including the review of the Easter Sunday Trading Bylaw, the Hospital rebuild and the waterfront projects, the Central City Plan, the Logan Park artificial turf and the work being undertaken with Creative New Zealand to support the provision of professional theatre in Dunedin.




15     Notification of Items for Consideration by the Chairperson





The following items were notified:

·    Free Food Pantry

·    Te Ngaru Speed Limit







The meeting concluded at 7.13 pm.